TITLE II-A Highly Qualified Teachers 2012-2013

1. TITLE II-AHighly Qualified Teachers2012-2013 Complex Area Superintendent and Business Manager Meeting August 14, 2012

2. Today’s Agenda • HQT Overview • Title II A Funds • Monitoring

3. What is a Highly Qualified Teacher? The No Child Left Behind Act of 2001 (NCLB) requires that all teachers who teach core academic subjects meet the federal requirements for Highly Qualified Teachers

4. NCLB Core Academic Content Areas All teachers must be highly qualified if teaching any of the following core content areas: *SPED teachers must be licensed in SPED & HQ in every CA taught Other teachers who teach many different classes also have high bars to meet. For example, TESOL and alternative education teachers must be HQ in every CA taught. See Doc. 1c

5. Requirements for HQ Teachers • A bachelor’s degree and • Full Hawaii state licensure and • Assignment match to grade level of license and • Either: • Demonstrated content expertise through: • Passing scores on the PRAXIS II in each core academic subject area taught, or • Be National Board certified, or • For secondary teachers only, a major or the equivalent in the content area • Or: • For those teachers with ONE or more years of teaching experience meet the requirements of HOUSSE See Doc. 1c

6. Hawaii is Seeing Growth in the StatewideNumber and Percentage of Classes Taught by HQTs

7. How Does Your Complex Area Compare?End of School Year 2011-12

8. Electronic Access to HQT Data • Complex Area Superintendents view their complex area and component school data • Principals and Designees access HQT reports for their teachers and school • SBE and DOE use for allocation, auditing, federal and state reporting See Doc. 1j

9. Login ScreenPDE3:https://pde3.k12.hi.us Click here for Login Video

10. HQT Principal Report Click here for help video Click on Teacher Name to See Status Report

11. PDE3 Teacher Status Report – Page 1

12. PDE3 Teacher Status Report – Page 2

13. Administrator HQT Report(school level) Click on Subject to see list of names

14. Administrator HQT Report(by individual teacher)

15. 2012-13 HQT Timeline • August 13 - Validation Window Opens • August 31 - Official Non-HQT List Posted on PDE3 • September 1-15 - Letters to parents • September 30 - HQ documents or Professional Development Plans due to DOE for every NHQT See Doc. 3a

16. Overview2012-13 Principal’s Handbook Section 1: HQT Resources Section 2: HQT Toolkit Section 3: School Planning Section 4: Funding Section 5: Professional Development Section 6: Monitoring Handbook is available online at http://hqt.k12.hi.us

17. Allowable Use of Funds • Use of Funds must fall within the Allowable Use of Funds • If it is NOT listed, then assume it is NOT allowed • Revised 07/01/2012 • Updated document be posted on the teacher quality website at: hqt.k12.hi.us

18. Tier One Funds20696 Asst to NHQT to HQT • May only be used to support activities described and approved in Teacher HQ Professional Development plans that will result in progress toward HQ in assigned core academic subject areas Rule of Thumb: Dedicated to NHQ teachers working toward becoming HQ for a current assignment.

19. Allowable Use of Tier One Funds • Reimbursement for passed PRAXIS II • Reimbursement for passed PLT and PPST exams • PRAXIS preparation • Content area (not pedagogy or methods) college coursework • Professional development eligible for HOUSSE credit toward HQ (including textbooks and related fees)

20. Allowable Use of Tier One Funds Cont. • Substitute pay to cover time for NHQ teacher to participate in PD Plan professional development or coursework • Fees for additional licenses • In-state travel • Payment for a class (instructor and materials) for a group of NHQ teachers • Incentives to teachers for passing PRAXIS II exams

21. Reimbursement Policy • Teacher must be employed with the Hawaii Department of Education as a teacher to receive the reimbursement • All coursework reimbursements must be accompanied by documentation that identifies: • date of course • Passing grade • course number • course name • Provider • For Tier I funds: • Teacher must have been identified as NHQT in the content area • Praxis II exam must be for area that teacher is identified as NHQT • Activity must have been identified on an approved Professional Development Plan Note: Compliance with other complex area reimbursement requirements

22. Tier Two Funds20697 High Quality PD20698 Support to New Teachers & Principals • May be used for activities which support sustained, intensive, classroom-focused professional development that is an integral part of the school Academic and Financial Plan and/or complex area HQT Plan Rule of Thumb: Used to support the professional development needs of allteachers and administrators.

23. Allowable Use of Tier Two Funds • Non-college credit PD to improve and increase teachers’ knowledge of core subjects • College courses specifically designed to increase teachers’ knowledge of core subjects • Non-college credit PD to improve student behavior in the classroom and identifying appropriate interventions • Non-college credit PD to provide administrators with leadership skills

24. Allowable Use of Tier Two Funds Cont. • Non-college credit PD to provide teachers with the knowledge and skills to help students meet standards • Non-college credit PD in effective instructional strategies • Mentoring and induction activities • Academic coaching and modeling of lessons • Lesson study activities • Building common knowledge, skills and language that are critical expectations of teaching

25. Allowable Use of Tier Two Funds Cont. • Curriculum alignment activities • Development and analysis of common formative and summative assessments • Collection, management and analysis of data to improve teaching and student learning • Collaboration time for teachers and administrators • Non college credit PD in effective instructional practices that address the needs of students with different learning styles, disabilities, special needs, and limited English proficiency

26. Acceptable Induction and Mentoring Activities • A 3-yearcomprehensive induction program for every beginning teacher • A system pairing each beginning teacher with a trained mentor • An observed ratio of beginning teacher to full-released mentor of 15:1 • Research-based mentor training for mentors of beginning teachers • On-going mentor support via mentor forums and PLCs • PD/PLCs designed to meet the unique needs of the beginning teacher • Induction program completion requirements for all beginning teachers • Data collection to assess implementation and impact for continuous program improvement Induction program plans will be required to address these induction components as well as those outlined in the Hawai'i Teacher Induction Program Standards:

27. Expenditures Not Allowed* • School level administrators or teachers funded by Title II A • Computer equipment • Computer Software • Student level instructional materials • Student level assessments • Food purchases • Non-HQT personnel positions • Lack of time & effort payroll certifications • Non content-based college courses (master’s programs in education, Ed classes) • Tier I funds used for other than NHQ teachers or for activities not included in PD Plans *List is not inclusive – List includes common unallowable uses

28. Justifying Use of Tier II Funds Submit with Quarterly Report

29. Justifying Use of Tier II Funds • Form should be filled out by the school/office staff who is requesting the funds • Form should be reviewed and approved by complex area staff (i.e. SRS, RT, CABM, CAS) prior to sending the funds to the requestor • CABM should not be collecting/filling out form after the fact

30. Payroll Certifications • Required for all FTE paid with Title II A Funds • Must be directly associated with Title IIA regulatory work. • No Title II A funds may be used for school level administrators or teachers. • See Memo of July 11, 2010: Payroll Certifications of Employees Paid with Federal Funds Effective for Fiscal Years 2010-11 and 2011-12 – REVISED 08-03-2011. • Submit Copy with your Title II A Quarterly Report along with copy of Position Description

31. Quarterly Reporting Requirements • FRS report 3.8 Detail of Operating Expenditures: Budget Vs. Actual should be provided to Title II Program Administration according to the following schedule: • Quarterly Reports should include supporting documentation, such as but not limited to: • Drill down details of the expenditure • Payroll certification forms • Justification Use of Title II A Funds • Invoice • BUD3 for funds that were transferred

32. HQT Plan Template • Review your Data • Conduct your Needs Assessment • Make your Plans • Submit for Approval • Receive Funds – upon approval • Keep with your Monitoring documents – ensure spending matches approved plan

33. Key Performance Indicators20696 Assistance to NHQT to HQ • 100% of NHQT have an approved professional development plan on file at their school. • Number of Classes: 5% increase in the number of core content courses taught by HQT within the Complex Area or Charter School Administrative Office from the prior school year. (EOY 2011-2012 to EOY 2012-2013) • Number of Teachers: 4% increase of HQT teaching core academic courses form the Beginning of Year (BOY) baseline data to the EOY data for SY 2012-2013.

34. Key Performance Indicators20697 High Quality Professional Development • 100% of professional development trainings are high quality, sustained, intensive and classroom-focused that will have a positive and lasting impact on classroom instruction or are an integral part of broad schoolwide and districtwide educational improvement plans or give teachers and principals the knowledge and skills to help students meet challenging State academic standards. • 100% of all professional development offerings paid from Title IIA are entered into PDE3 system. • 100% compliance with allowable use and documentation of use of funds.

35. Key Performance Indicators20698 Support to New Teachers and Principals • 100% of funds must target efforts and initiatives to retain highly qualified teachers and principals through induction and support for new teachers and principals during their first three years and to provide sustained mentoring activities that will have a lasting impact. • 100% of induction and mentoring activities must target efforts to improve the quality of teachers and school administrators. • 100% of induction and mentoring activities must be aligned to the Hawaii Teacher Induction Program Standards. • 100% compliance with allowable use and documentation of the use of funds.

36. Title II A Funds Timeline • September 1, 2012 – 1st Allocation 2012-2013 funds – 2nd Allocation upon plan approval • September 30, 2012 – 2010-11 funds Lapse • December 30, 2012 – Last day to draw funds from USDOE using 2010-11 funds

37. Title II A Funds DEADLINES August 15, 2012 – Final Encumbrance Date – Funds that Lapse September 30, 2012 September 30, 2012 – – Complex Area HQT Plan Template Due Quarterly Reports due for 2012-13 funds – Oct 30, Jan 30, Apr 30, Jul 30 November 1, 2012 – Final Payment Date – Funds that lapsed September 30, 2012 November 15 – December 30, 2012 –Final Adjustments for lapsed funds 38

38. Title II Monitoring Cycle Each complex area is monitored at least once every three years Note: Subject to Change with notice See Doc. 3l

39. Common Monitoring Findings • Not fully expending all Title II funds • Title II funds were not used as allowed (See Expenditures Not Allowed slide) • Approved PDPs were not in place within 30 days • Title I schools have hired NHQTs without documenting reasons for hiring or did not have the newly hired NHQT on a PDP that would result in HQ within one year

40. Common Monitoring Findings • The complex area did not monitor the hiring and assignment of long term substitute teachers in core content classes • Schools did not send NHQ letter home • Schools’ AFPs did not include actions to meet the HQT goal of 100% core classes taught by HQ teachers or the NHQ levels have not improved

41. Questions? • Contact HQT Team via Lotus Notes at HQT@notes.k12.hi.us • Contact HQT Team via phone at 586-4077 • Contact Carol Tenn, Administrator Title IIA, at 586-4077 or via Lotus Notes • Where to access all HQT data: • PDE3: https://pde3.k12.hi.us • Where to access all HQT resources: • http://hqt.k12.hi.us THANK YOU!