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AGENDA

HiMSS NCA Chapter The State of Federal Health IT Contract Reform William E. Newell Department of Veterans Affairs Office of Acquisition and Logistics (OA&L) January 20, 2011. AGENDA. History – Transforming the Way we Acquire IT S tanding up the Technology Acquisition Center

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AGENDA

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  1. HiMSS NCA ChapterThe State of Federal Health IT Contract Reform William E. NewellDepartment of Veterans AffairsOffice of Acquisition and Logistics (OA&L)January 20, 2011

  2. AGENDA • History – Transforming the Way we Acquire IT • Standing up the Technology Acquisition Center • Transforming VA’s Relationship with Industry • Agile Development • PMAS and ProPath • Way Forward • Questions

  3. HistoryTransforming the Way we Acquire IT • Oct 2008 - VA incorporates Agile Development for creation of automated system for processing claims under Post 9/11 GI Bill • March 2009 - President directs Agencies to save through contract reform • March 2009 - VA stood-up the Technology Acquisition Center (TAC) to provide dedicated acquisition support for purchase of VA’s IT requirements • April 2009 - Roger Baker named VA’s CIO • June 2009 - VA implemented Program Management Accountability System (PMAS) • Oct 2009 - VA mandates use of ProPath – Companion Tool Set for PMAS • Dec 2009 - VA held first Supplier Relationship Transformation Forum • April 2010 - GAO issues report with concern of lack of govt-wide policy for overseeing MAC and enterprise contracts • Jul 2010 - VA released RFP for T4 – Enterprise Contract Vehicle for VA IT service requirements Issue: Many VA Programs were significantly behind schedule and over Budget Estimates

  4. Standing up the TAC • Integrating the Big ‘A’ Concept of Acquisition to VA • Transition from staff augmentation to performance based solutions • Standardized processes/templates & best practices • Enhanced training for workforce/customers • SMEs in developing/refining acquisition requirement documentation • Emphasis on consolidation and advanced planning • Collaborative Results Oriented Teams • Contracting Divisions • Acquisition Rapid Response Office • Program Advisory Office

  5. Transforming VA’s Relationship with Industry • Partnering with Industry • VA Supplier Relationship Transformation Forums • VA’s 13 Greatest Challenges • VA’s Innovations Initiative Program (VA i2) • I • Improve Communications – Industry Outreach • Advance Planning Briefings to Industry (APBIs) • Industry Days/One on One Sessions/ Industry Visits • E-Tools - Virtual Office of Acquisition (VOA) • Post Award Debriefings/Post Award Conferences • Look to Industry to • Provide ideas/input on improving processes/finding solutions • Be in active participant in improving our contractual agreements • Continue enhance communications – Start at working level first

  6. PMAS and ProPath PMAS / ProPath Requirements ≠ ARP Requirements

  7. Agile Development • Agile Development Guidelines/Goals • Small increments, minimal planning • Dynamic, maximize requirements/development flexibility • Short turn around, multiple iterations/sprints • Highly collaborative environment • Concentrate on end product/deliverable…… • ………then adapt and continue • Evolve documentation • However need to - • Develop acquisition strategies that supports Agile Dev • Define sufficiently to implement on a FFP basis • Include incremental deliverables with increased functionality Agile software development is: An iterative and incremental (evolutionary) approach to software development performed in a highly collaborative manner by self-organizing teams within an effective governance framework that produces high quality software in a cost effective and timely manner which meets the changing needs of its stakeholders.

  8. Way Forward • Long Term Enterprise Multiple Award Contracts • IT Services (T4) • Commodity Enterprise Contract (CEC) • PBX Switches • Greater and more effective use of E-Tools • Customer Portal - Virtual Office of Acquisition (VOA) • Reverse Auction Tool (RA) • Knowledge Center • Executive Dashboards and Reporting • Continue to evolve IT contracting processes /procedures & policies • Greater emphasis on competition/use of FFP contracting • Specialization in IT Contracting • Emphasis on more effective ways of satisfying IT rqmts (i.e. Cloud computing) • Continued emphasis on supporting Socioeconomic Programs (i.e. VA Vets 1st Prgm)

  9. Websites • OA&L — Supplier Relationship Transformation • http://www.va.gov/oamm/transformation/index.cfm • APBI Information • http://www1.va.gov/oamm/oa/tac/ • VAi2 Program • https://www.va.gov/vai2 • VOA • https://www.voa.va.gov • Forecast of Contracting Opportunities (FCO) • https://www.vendorportal.ecms.va.gov/eVP/fco/FCO.aspx • Fed Biz Ops • http://www.fbo.gov • PMAS: • http://vaww.oed.portal.va.gov/pmas/Pages/default.aspx • ProPath: • http://vaww.oed.oit.va.gov/process/propath

  10. Questions ?????????

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