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APO Volunteer Conference: Extension Efforts Overview

Join us at the APO Volunteer Conference to learn about the extension process, national goals, and how to get involved in the fraternity's growth. Hear inspiring APO stories and gain insights into making real connections. Explore the phases of the extension process and aftercare support for new chapters. Discover ways to contribute as an advisor, sponsor, or through writing/revising bylaws. Share your APO memories and ideas to help spread the passion for service, leadership, and fellowship.

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APO Volunteer Conference: Extension Efforts Overview

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  1. Extension for the Casual Observer Region V/VI Volunteer Conference July 12, 2014 IUPUI

  2. Activity • Your favorite APO memory • If your school did not have APO, this memory would not exist for you • Tell your APO Story • Making real connections with people is how you spread the passion for the fraternity • Tell your APO elevator speech • Who are we? • What do we do? • What makes us different?

  3. Objectives • Be aware of the state of the extension efforts nationally and regionally • Be aware of national strategic goals for extension • Be familiar with the extension process and requirements • Know how to get involved

  4. General Outline • National Membership/Extension Program • Statistics • Goals • Phases of the process • Aftercare • How to get involved

  5. Membership & Extension • National Membership/Extension Program Director • Marilyn Mims • National Extension Committee Chair • Ellen Kranzer

  6. Extension Statistics - Nationally • 364 active chapters • 1 charter approved at board meeting in June • 0% net growth • 10 chapters chartered in 2013-2014 • 10 chapters lost in 2013-2014 • Current Extension Efforts • 90 web submissions were received during FY 14 • 21 Petitioning Groups • 11 Interest Groups • Lots of extension efforts in Region V/VI

  7. Extension: Strategic Goals • 500 Chapters by 2025 • Currently have 364 active chapters • Fiscal Year 2014-2015 Goals • Chapter Reaffirmation Goal: 364 • New/Re-chartered Chapters Goal: 14

  8. Phases of the Extension Process • Prospect Group • Interest Group • Petitioning Group • Active Chapter • Aftercare

  9. Prospect Group Phase • Two ways to become a prospective group: • Interest is expressed by a student or administrator • Fraternity targets a particular campus • Prospective group status automatically occurs as soon as interest is received from a campus and/or verified by the National Office

  10. Interest Group Phase • 1 interested student • Permission to operate on campus • Present orientations to students & advisors • Sign acknowledgment of APO policies • Risk Management/Membership • Submit Interest Group Application to National Office

  11. Petitioning Group Phase Requirements to be a petitioning group: • Recruit at least 5 student members • Present orientations to students & advisors • Obtain a campus mailing address • Sign acknowledgement of APO policies • Collect a fee of $25 per person • Submit Petitioning Group Application and fees to the National Office • Hold petitioning ceremony once approved

  12. Chartering an Active Chapter • Chartering requirements are the most involved and detailed • Wide variety of tasks to be completed • Service, Leadership Development, Fellowship Events • Developing Chapter Operations • Write Bylaws • Recruit members and advisors • Administrative Requirements

  13. Chartering an Active Chapter • Create programs and function like a chapter • Process Timeline from Petitioning -> Charter • 20 – 45 academic weeks • 25 petitioners, with 20 of them returning to school the next semester in order to charter • Chartering Ceremony is held

  14. Aftercare • Program to help the transition from extension group to active chapter • Several volunteers involved • Transition support of newly chartered chapter • Helps chapter set new goals • Encourages members to continue striving for excellence • Up to 3 years following chartering

  15. How can you get involved? • Advisor • Sponsor • Bylaws Writing/Revision • Facilitating relationships with other organizations • Share your talents • Share your ideas • Tell your APO story

  16. What Questions Do You Have?

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