LC/NACO RDA Phase 3

LC/NACO RDA Phase 3 Gary L. Strawn Northwestern University Library mrsmith@northwestern.edu Celebrating 20 years of machine-proposed authority records

Getting ready for RDA • RDA brings many changes • Some differences might be accommodated by program • PCC Acceptable Headings TF

Acceptable Headings TF • Original proposal: do it all at once, re-issue whole file • Some NACO nodes reluctant • Phased, limited approach; 30,000/day • Phase 1: mark most non-AACR2 records • Phase 2: change records • Possibility of further work left for later

Phase 1 outline • Find records whose 1XX can not be used under RDA • Only for records that did not also require a mechanical change to the 1XX • Add 667: "THIS 1XX FIELD CANNOT BE USED UNDER RDA …"

Phase 1 criteria • All Pre-AACR2, all AACR2 compatible • Bi-lingual and polyglot $l • Unrecognized 100 $c text

Phase 2 outline • Records susceptible to some mechanical change • Some also marked with 667 field; some re-coded as RDA

Phase 2 changes: examples • Manipulate X00 subfield $d • Parentheses around some X00 $c • Expand 'Dept.', 'acc.', 'arr.', 'unacc.' • Replace 'violoncello' • Bible headings; Koran headings • $t Selections

Both phases: secondary changes • 046 $f $g from 100 $d • 378 $q from 100 $q • 510 for hierarchical superior

And then? • Most AACR2 records not touched by Phases 1 and 2 • People expected to know: RDA-OK unless stated otherwise • March 2014: PCC decides to re-code most remaining records: "Phase 3"

Phase 3 task group members Karen Anderson, Backstage Library Works Robert Bremer, OCLC Ana Cristan, Library of Congress Paul Frank, Library of Congress Richard Moore, British Library Gary L. Strawn, Northwestern University David Williamson, Library of Congress

Phase 3: outline • Re-code most AACR2 records as RDA • At least 7.5 million records affected • Still 30,000 per day? Will take about a year! • Issue a new copy of the entire file? Can the NACO nodes deal with this?

Phase 3: Additional stuff • Re-consideration of X00 $c • Undifferentiated names • Music medium of performance • Changed relator terms • Generation of 046 fields: expanded • Pre-RDA 678 fields • ISNI

Phase 3: Reconsideration of $c • RDA criteria changed • Lists of acceptable terms greatly expanded • Some things with 667 will be re-coded as RDA • British Library very active in this work • $c used to drive generation of 368 $d

Phase 3: Undifferentiated names • Any coded RDA will be re-coded AACR2 • All will receive the 667 • No attempt to split into separate records by program

Phase 3: Medium of performance • Working with MLA representatives • Convert 'standard combinations' into equivalent strings • Generate 382 fields with $2 lcmpt • Probably done as soon as possible • Other 382 fields still under consideration

Medium of performance examples • $t Quartets, $m strings $t Quartets, $m violins, viola, cello ?? $t Quartets, $m violins (2), viola, cello • $t … $m … string trio … $t … $m … violin, viola, cello …

Phase 3: 678 fields • Identify pre-RDA 678 fields • Re-code as 670s $a Information from 678 field, converted June 16, 2014 $b (…) • About 2,000 difficult cases already handled one way or another • Remainder can be handled by program

678s to become 670s • 15 Sept. death • 1st held 1972 • A.A.C.C.A. • AACR 1 & 2: Canada. Bureau for Translations • Th.D. • Prof.

Phase 3: Expanded 046 generation • Go beyond 100 $d • Parse 670 fields for useful information • Fuller birth and death dates • Provision for some non-Gregorian calendars • Still being tested and developed

Expanded 046 additional use #1 100:1 : |a Kaser, Max, |d 1906- 670: : |a VIAF, searched Feb. 21, 2014 |b (DNB access point: Kaser, Max, 1906-1997) 046: : |f 1906 |g 1997

Expanded 046 additional use #2 046: : |f 18121223 |g 19041104 670: : |a Wikipedia, May 13, 2014 |b (… died 13 November 1904) Calculated death date: 19041113

Phase 3: Changed relator terms • One-for-one exchanges editor of compilation becomes editor adapted as a motion picture (work) becomes adapted as motion picture (work) • Not too many authority records (lots of bibs!) • Probably done as soon as possible

Phase 3: ISNI • To be added in 024 field • Decreed to be a priority • Mechanism for maintenance not yet clear

Phase 3 mechanics • Same idea as Phases 1 and 2 • Program runs against copy of the LC/NACO file at LC • Program updates records • Output not yet decided

Phase 3 schedule • Final report by March 15, 2015 • Report will propose timetable for doing the work • Final decision to be made by PCC

Community involvement • Testing: Review of results Generation of 046 fields • Cleanup Add death date to headings

Communication • Documents in preparation • Facebook and Twitter • RDA and PCC lists

That’s all for now!

LC/NACO RDA Phase 3