Excel 2007 ® Business and Personal Finances

1. Excel 2007® Business and Personal Finances How can Microsoft Excel 2007 help you to be more productive?

2. 1. Lesson 1: Excel Basics Spreadsheets in Excel can help you organize and track inventory and sales in business, course schedules and budgets at school, and personal finances at home.

3. Lesson 1: Excel Basics View This Presentation to Answer the Following Questions: • What are the parts of the Excel screen? • How can I create and close workbooks? • How do I name and save a workbook? • How can I insert and edit cell contents? • How do I calculate a sum? • How can I print a worksheet? • What vocabulary words should I review?

4. 2. Lesson 1: Excel Basics Spreadsheets are used to maintain schedules, track expenses, and manage large-scale projects in a variety of careers.

5. Lesson 1: Excel Basics Computer software engineers and programmers use spreadsheets to analyze problems, write programs, and create software. Credit analysts and financial managers use a wide range of spreadsheet functions to input and assess credit histories, financial portfolios, and budgets.

6. 3. Lesson 1: Excel Basics The Excel screen contains Office Button Quick Access Toolbar Title bar Scroll bars Start Button Status bar

7. 4. Lesson 1: Excel Basics At the top of the screen is the Ribbon. The Ribbon contains tabs and buttons.

8. 5. Lesson 1: Excel Basics The tabs display buttons, also known as commands. Buttons are organized into groupsthat relate to a specific activity, such as formatting and editing text. Pointing your cursor at a button makes ScreenTips appear, showing you the button’s name.

9. 6. Lesson 1: Excel Basics More commands are available in dialogboxes located within the groups. Use the Dialog Box Launcherto open a group’s dialog box.

10. 7. Lesson 1: Excel Basics There are several ways to change the appearance of the screen. Another way to see more of the screen is to minimize the Ribbon. Decrease the zoom percentage to see more of a worksheet at once. Increase the zoom percentage to make everything appear larger.

11. 8. Lesson 1: Excel Basics An Excel file is called a workbook. A workbook contains one or more sheets called worksheets, also known as spreadsheets. A worksheet contains data such as numbers and formulas.

12. Lesson 1: Excel Basics To create a new workbook, start Excel. When you launch Excel, a new workbook appears automatically.

13. 9. Lesson 1: Excel Basics When you create a new workbook, it contains threeworksheets. Click the sheettabsto move from one worksheet to another.

14. 10. Lesson 1: Excel Basics A folderhelps you organize your files so you can find them quickly. One way to create a new folder is to use the Save As dialog box.

15. 11. Lesson 1: Excel Basics To save a file, click the OfficeButton and choose Save As. In the dialog box that opens, key in the file name and click Save. Name your file in the File Name Box.

16. Lesson 1: Excel Basics To open an existing workbook, you need to know the name of the file and in which folder it was saved. When working with others, give your files appropriate names—your files should be logical to everyone you work with.

17. Lesson 1: Excel Basics Tech Check How can you reveal the name of a button or command? Answer: Point your cursor at a button to makes ScreenTips appear, which show you the button’s name.

18. Lesson 1: Excel Basics Tech Check How can you create a new folder? Answer: One way to create a new folder is to use the Save As dialog box.

19. Lesson 1: Excel Basics Tech Check How do you move up and down or left and right in a document? Answer: Use scroll bars to move horizontally and vertically in a document.

20. Lesson 1: Excel Basics Academic Skills Check How could spreadsheet skills improve your chances of obtaining a higher salary? Answer: Many high-paying jobs in the computer industry, including computer programmers and computer software engineers, use spreadsheet skills in their work.

21. Lesson 1: Excel Basics Academic Skills Check How can you make it easier for others to find files you’re working on together? Answer: To make it easier for others to find files, make your file and folder names and structures logical.

22. 12. Lesson 1: Excel Basics Worksheets are made up of boxes called cells that are organized into horizontal rows and vertical columns. Cell You can insert or edit data directly into the cell or by using the formula bar.

23. 13. Lesson 1: Excel Basics A cell is named by its cell reference, or its column letter and row number. For example, cell A1 is in column A, row 1.

24. 14. Lesson 1: Excel Basics If you change your mind or make a mistake while working with Excel, choose Undo. This will undo, or reverse, your last action. To revert to the original choice, choose Redo.

25. 15. Lesson 1: Excel Basics To calculate a sum in Excel 2007, use a formula. A formula is an equation that begins with an equal sign (=) and includes values or cell references.

26. 16. Lesson 1: Excel Basics The formula bar displays the formulas and contents of selected cells. Formulas allow you to perform different actions, such as adding a column of numbers.

27. 17. Lesson 1: Excel Basics To print your worksheet, click the Print button to open Printdialog box. The Print dialog box allows choose the printer, the number of copies that will print, and where the document will print.

28. 18. Lesson 1: Excel Basics Use Help to find answers to any questions you have about using Excel. Click the Help button to open Help window, and search for a topic.

29. Labeled Excel Spreadsheet

30. Lesson 1: Excel Basics Tech Check How can you make everything in a worksheet appear larger or smaller? Answer: To change the size of things in a worksheet, choose the Zoom option.

31. Lesson 1: Excel Basics Tech Check How can you reverse your last action in Excel if you make a mistake? Answer: To reverse your last action, choose Undo.

32. Lesson 1: Excel Basics Vocabulary Review workbook An Excel file that contains one or more worksheets.

33. Lesson 1: Excel Basics Vocabulary Review worksheet A sheet of cells organized into rows and columns, sometimes also called a spreadsheet.

34. Lesson 1: Excel Basics Vocabulary Review sheet tab A small tab at the bottom of a worksheet that allows you to move from one worksheet to another within the same workbook.

35. Lesson 1: Excel Basics Vocabulary Review ScreenTip A description that appears when you point to a button.

36. Lesson 1: Excel Basics Vocabulary Review cell The intersection of a row and a column in a table or worksheet.

37. Lesson 1: Excel Basics Vocabulary Review cell reference The column letter and row number of a cell.

38. Lesson 1: Excel Basics Vocabulary Review formula An equation containing values, cell references, or both.

39. Lesson 1: Excel Basics Vocabulary Review group An organized set of commands that relates to a specific activity.

40. Lesson 1: Excel Basics Vocabulary Review Quick Access Toolbar An organized set of commands that relates to a specific activity.