1 / 51

Data Use – Create Developing the Tools Users Need

White House Group March 19, 2014 Malia Sieve, SLDS State Support Team Elizabeth Waiters, SPR Lauren Wise, SLDS Program Analyst. Data Use – Create Developing the Tools Users Need. Agenda. Introductions Data Use Framework Overview Activity: Stakeholder and Product Inventory

derica
Download Presentation

Data Use – Create Developing the Tools Users Need

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. White House Group March 19, 2014 Malia Sieve, SLDS State Support Team Elizabeth Waiters, SPR Lauren Wise, SLDS Program Analyst Data Use – CreateDeveloping the Tools Users Need

  2. Agenda Introductions Data Use Framework Overview Activity: Stakeholder and Product Inventory States Panel of Effective Engagement, Products, and Delivery Activity: Addressing Challenges Wrap-up State Team Reflection

  3. Introductions

  4. Overview of Relationships

  5. Workshop Goals To understand the role of the stakeholder and their needs in the development of data use tools To inventory and reflect upon the efforts taken to engage stakeholders and the data tools developed To identify areas where additional technical assistance/resources can be provided to help states move forward more effectively and efficiently in the development of data resources

  6. Data Use Framework

  7. Why Data Use? Data Use is one of three focus areas of the SLDS grant program and related technical assistance The ultimate measure of success is the widespread, effective use of the data to inform decisions and change behaviors large images

  8. Data Use Framework Data Use Framework contains a generalizable approach to help ensure effective, widespread data use from planning through sustainability Additional resources (full framework, publication overview, self assessment tool, etc.) available in Public Domain Clearinghouse on GRADS website, nces.grads360.org large images

  9. Data Use Framework

  10. Data Use Framework: Plan Mission and Goals • What is the point? Identification and prioritization of users • Who are we serving? Identification of uses • What types of decisions and/or actions will the system inform?

  11. Data Use Framework: Create Stakeholder engagement • How do we involve those whom we intend to serve?

  12. Data Use Strategy: Create Stakeholder engagement: How do we involve those whom we intend to serve? Establishing goals for engagement Setting expectations up front: what is being asked, what will be provided • Communications versus input Leveraging existing groups The importance of follow-up and feedback

  13. Data Use Framework: Create Stakeholder engagement • How do we involve those whom we intend to serve? Products/Resources • What types of products/resources will the data system generate?

  14. Data Use Strategy: Create Products/Resources: What are we creating? • Selecting tools appropriate for users • User population size • Technology skill level • Degree of user-driven inquiry/interaction • Creating sum greater than the parts – the power of an aligned set of resources anchored to a core set of critical questions

  15. Data Use Framework: Create Stakeholder engagement • How do we involve those whom we intend to serve? Products/Resources • What types of products/ resources will the SLDS generate? Delivery • How will you deliver data to key users?

  16. Data Use Strategy: Create Delivery: How do we get it to users? Understanding users’ current work context The value of well planned rollouts • Communication plan • Timing based on users’ calendar Identifying hooks that prompt usage after initial rollout

  17. Data Use Framework: Support User support • How will users know how to use the system? • How will users understand the data provided by the system? • How will users know what to do with the data provided by the system?

  18. Data Use Framework: Support (continued) Evolution and Sustainability • How do we continue to support users and their needs as they expand and evolve? • How do we make the system an essential resource for users? • How do we ensure we have the resources to continue meeting users’ needs?

  19. Data Use Framework • Identificationof Uses • Stakeholder Engagement • Identification & Prioritization of Users • Products/Resources • Mission & Goals • Delivery large images • Evolution & Sustainability • User Support

  20. State Team Activity:Stakeholder & Product Inventory

  21. Stakeholder & Product Inventory Using the template provided, respond to the following: • Who are the priority stakeholders of your data system effort(s)? • How have these stakeholders been engaged? • What is the data product (e.g., static reports, data dashboard, data access portal) that has been/will be developed to meet the stakeholders’ needs? • How will the product be delivered? (through what vehicle? on what schedule?)

  22. Break

  23. Effective Practices in the States Local Level – Arkansas • Educators or program providers State Level – Hawai’i & Kentucky • Agency executive leadership, legislators, governor’s office, executive staff Research Community - Michigan

  24. Arkansas

  25. Arkansas Stakeholder Engagement Sessions Stakeholders across the state were invited to provide feedback into the development of the Arkansas StudentGPS Dashboards • ~525 stakeholders provided detailed feedback • In-person workshop sessions were held at various locations across the state • Northwest • Wilbur D. Mills • Southwest • Arch Ford • Jonesboro • Webinars & Survey for participants unable to attend Northwest Co-op Farmington Jonesboro School District Wilbur D. Mills Co-op, Beebe Arch Ford Co-op Southwest Co-op, Beebe

  26. Multiple Points of Stakeholder Contact A process of engagement was developed to gather stakeholder feedback

  27. Stakeholder Feedback *Data based on 105 respondents to the Clean Slate exercise. Feedback is prioritized and incorporated based upon the most highly requested items for systems

  28. Attendance & Discipline • Status indicator set for number of absences a student may have • Daily Attendance Rate • Class Period Attendance Rate • Excused • Unexcused • Tardy Data • Discipline Infractions • State & Local

  29. State Assessments • Indicator if the student met the cut score • Proficiency Level • Strand level

  30. Teacher Dashboards • Classroom Overview • Snapshot of metrics for all students • Indicators for teachers • Create Custom Views • Watch-Lists

  31. School/District Level • Dashboard Roll-ups • Overview • Attendance & Discipline • State Assessments • Local Assessments • Grades & Credits • Advanced Academics • College & Career Readiness

  32. Hawai’i

  33. Engaging Stakeholders with Student Performance Outcomes Hawaiʻi Data eXchange Partnership Jean Osumi, EdD Todd Ikenaga Justin Katahira

  34. College and Career Readiness Indicators Report Original Version Current Version

  35. CCRI UH English & Math Course Enrollment DOE graduates who enroll at UH in the fall term immediately following high school graduation

  36. How Policy and Practice Can Influence Outcomes English Math 3 credits math (regular diploma) 4 credits for BOE recognition/honors diploma Credits must include Algebra 1, Geometry, and Algebra 2 • 4 credits English Language Arts • BOE recognition diploma requires expository writing Influence of DOE Policy (Class of 2010 to 2012 Graduation Requirements)

  37. Kentucky

  38. Kentucky’s Early Childhood Profiles • The Center is an independent state office charged with collecting data, developing metrics, and reporting on early childhood through K-12, postsecondary, and workforce. • Started creating Early Childhood profiles in 2013.

  39. Kentucky’s Early Childhood Profiles • Began attending Early Childhood Advisory Council meetings in 2012 – almost from the beginning. • Actively attend ECAC and the Data Subcommittee meetings. • Collect information about the needs of the EC community. Changing these reports and developing new ones to meet those needs as data are available. • The EC community has input in changes to the report including data to be presented, wording, and formatting.

  40. Kentucky’s Early Childhood Profiles • Received funds from EC to develop an EC SLDS within the KLDS P20 system. Kentucky is centralizing within a single SLDS structure. • Active part of the RTT application and the Center is receiving funds from RTT to expand the EC SLDS components, include additional data sources, and develop new reports and information products. • Include the Governor’s Office of Early Childhood and the ECAC in reviews and inputs for all EC related reports. • The Center conducts face-to-face meetings, webinars, and receives additional input from stakeholder groups for all reports it develops.

  41. Michigan

  42. Using MSLDS Data for Research in Michigan CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

  43. Data Governance • The Center for Educational Performance (CEPI) collects data Pre-K through College • Michigan Department of Education (MDE) administers student assessments • CEPI and MDE developed a joint data governance process to track and review research data requests CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

  44. Research Community Work • Engaging Partners • CEPI, MDE, UM, MSU • Building Trust • Getting Results • Michigan Consortium for Educational Research http://michiganconsortium.org/ • CEPI and MDE developed a joint data governance process to track and review research data requests

  45. Improving the Process • Tracking Requests • Building Reusable Research Data Files • Assessment • Accountability • Staffing • Flavors of Files by Confidentiality Level • Delivering Files Securely to Researchers • Using the research to drive policy CENTER FOR EDUCATIONAL PERFORMANCE AND INFORMATION

  46. Activity:Addressing Challenges

  47. Addressing Challenges Within your teams: • Select a challenge area • Develop plan for how your team will address this challenge when you return to your state • What additional resources/technical assistance would help you move forward more effectively?

  48. Wrap Up

  49. State Team Reflection Reflection Tool provided in packets Record any thoughts, insights, examples, etc. that you want to remember to bring into your State Action Planning sessions on Wednesday and Thursday

More Related