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Using Effective Tools To Put Data To Use:  A Collective Impact Story From Providence, RI

Using Effective Tools To Put Data To Use:  A Collective Impact Story From Providence, RI. Elizabeth Devaney , Providence After School Alliance Rebecca Boxx , Providence Children and Youth Cabinet. Building an afterschool system– PASA’s Story. Systems-building intermediary

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Using Effective Tools To Put Data To Use:  A Collective Impact Story From Providence, RI

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  1. Using Effective Tools To Put Data To Use:  A Collective Impact Story From Providence, RI Elizabeth Devaney, Providence After School Alliance Rebecca Boxx, Providence Children and Youth Cabinet

  2. Building an afterschool system– PASA’s Story • Systems-building intermediary • Original funding from Wallace Foundation in 2004 • Focus on increasing access to high quality programming • AfterZone • Hub • Quality improvement

  3. Building a quality improvement system • Shared definition of quality • Data management • Program Assessment & quality coaching • Professional development for staff & partners • High quality programming • Highly trained & committed staff

  4. Monitor attendance and retention Data tracking for management and accountability Quality leads to participation Participation leads to improved outcomes Data sharing with PPSD for targeted services Using Data to Drive Quality

  5. System Level - Monitoring Participation

  6. Program Level - Monitoring Attendance

  7. Youth Level - Monitoring Intensity • % of youth attending 3+ days per week • % of youth attending 30+ days per year • % of youth attending 2+ program types • % of youth attending 2+ sessions per year • % of youth attending 2+ years

  8. Lessons Learned • It takes time to customize a data tool • Data tool must be useful on the ground • Someone needs to monitor and manage data tool • People will get on board when they are ready • Needs evolve as your system evolves – choose a tool that is nimble

  9. Full Service Community Schools in Providence - Context System continuously modified to accommodate programmatic needs Build out a “system of data systems” in support of Providence’s collective impact strategy Youthservices chosen as web –based, cost effective data system Additional funders, partners expand set of programmatic targets and outcomes Year one – FSCS serves one school, 300 individuals

  10. Utility of Integrated Data System • Manage partners to a set of outcomes • Communicate progress to varied stakeholders • Monitor quality and fidelity of programming • Provide individualized data to inform student supports • Collect and integrate foundational data in support of collective impact outcomes

  11. Tools for Monitoring– Milestone report

  12. Tools for Communication– Principal Report

  13. Tools for Student Support – Student Profile

  14. Implications for Providence Children and Youth Cabinet • Programmatic data and tools the foundation of a city wide dashboard • Negotiating of data sharing agreements between institutions, CBOs and schools have city-wide implications • Beginning of longitudinal linking of data across major initiatives start of a cradle to career story • Collaborative culture of accountability key to success of collective impact strategy

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