YOUR JOURNEY TOWARD RESIDENCY

1. YOUR JOURNEY TOWARD RESIDENCY

2. Office of Student Affairs014 Grosvenor Hall Holly L. Jacobs, M.A., Associate Director 740-593-2157 Molly deLaval, A.S., Administrative Associate 740-593-2152

3. OBJECTIVES To provide students with: • Portfolio information • Résumé contents and style • An understanding of your Medical Student Performance Evaluation (MSPE)

4. WHAT IS A PORTFOLIO? • YOUR ACHIEVEMENTS RELEVANT TO YOUR CAREER GOALS • HOW IS IT MAINTAINED? • YOUR PERSONAL RECORDS • STUDENT AFFAIRS RECORDS • YOUR RÉSUMÉ

5. BUILDING A PORTFOLIO • WHY IS OU-HCOM PASS/FAIL? • OU-HCOM promotes a learning environment that fosters the development of individual commitment to the continuous, self-directed achievement of academic excellence, while minimizing the distractions that accompany an excessive emphasis on grades. Because collaborative learning is emphasized, students are expected to be active participants in both their own and their colleagues’ education. • In addition, to recognize students who excel academically, course and clinical rotation coordinators are urged to identify those students who perform in the top 10 to 20 percent of their classes. 

6. BUILDING A PORTFOLIO • IT IS A REFLECTION OF YOUR WORK • TAKE CONTROL and ACCOUNTABILITY • IT IS A LIFE LONG ACTIVITY

7. WHAT DOES IT CONTAIN? • Both undergraduate and graduate activities in the following areas: • employment • volunteer work • research activities • teaching activities • clubs/organizations • honors and awards • scholarships • letters of recommendation • letters of recognition • international travel

8. WHAT DOES IT CONTAIN? • OU-HCOM Activities • volunteer work/community service • research • mentoring/tutoring/teaching • professional associations/organizations • honors and awards • fellowships • clinical experiences (paid and non-paid) • letters of recommendation and commendation

9. WHAT DOES IT CONTAIN? • Academic achievements: • outstanding performance in a specific course • additional learning activities, seminars, etc. • Clinical achievements: • exceptional performance in a rotation presentation, etc. MAKE SURE IT IS DOCUMENTED!

10. PORTFOLIO “HOW-TO’S” • Start a file folder or three-ring binder • Document your ACHIEVEMENTS

11. Request documentation from faculty, preceptor, Student Affairs, peers, etc. • Be active and persistent; follow-up • Make it easy for others; provide stamped envelopes to the Office of Student Affairs or wherever you intend your letter to be sent.

12. PORTFOLIO “HOW-TOs” • Put in your portfolio: • Commendation and recommendation letters • Scholarship awards and DESCRIPTIONS • Brief DESCRIPTIONS of externships, volunteer programs and community events is vital • Recent newspaper articles that contain something you were involved in • Follow-up reminders to obtain documentation

13. THE RÉSUMÉ • FORMAL HOME OF YOUR PORTFOLIO • SUMMARIZES YOUR ACHIEVEMENTS IN AN ATTRACTIVE PRESENTATION

14. RÉSUMÉ OVERVIEW Target your résumé to the position • How do your qualities and achievements qualify you? • Develop your résumé based on your answer.

15. RÉSUMÉ - OVERVIEW • Ongoing process – constant revision • Consider length of additions and edit accordingly • Create specific résumé for a specific purpose • Maintain those copies separately

16. RÉSUMÉSTYLE • You will develop a curriculum vitae (CV): • focuses on knowledge of a subject area • education/academic preparation • teaching/research • professional activities and memberships You will use a CV at OU-HCOM

17. CV(NOT Cardiovascular!)Identify yourself • Name • Address (current) • Telephone number(s) • Fax number • E-mail address (use extended version of university assigned email; search “people" http://www.ohio.edu/)

18. CURRICULUM VITAE“Sub-Headings” • Be consistent • if you are going to use the term “experience” use it consistently • if you are going to use the term “activities” use it consistently • Use sub-headings that apply to you • List most important or influential to least important sub-headings last, e.g. interests • “Interests” should only be listed if they pertain to the field of medicine or unless you have something unique.

19. “Education” • List in reverse chronological order • most recent first • Degree conferred: major (minor if appropriate) • Do I list my Associate Degree? • What if I completed course work at another institution/s with no degree conferral? • Academic institution • full name, city, state • Year of graduation • Undergraduate • only list GPA if above 3.0

20. “Professional Experience” • Teaching, research experience • list these separately as two different sub-headings • Professional experience • full or part-time • Give a brief description of responsibilities for each position held • do not undersell yourself or exaggerate responsibilities

21. “Professional Experience” • Begin each description with an action verb in past tense form • see list of action verbs • Include dates • June 2009–May 2010 (one time frame to another) • June 2009, May 2010 (two separate time frames) • spell out months (don’t use 6/09-5/10) • abbreviate longer months if necessary (Dec.)

22. “Research Experience” • Title of research • Details • dates, name(s) of publications, co-authored, authored • list those with whom you worked • especially if a leader in the field • list full name and title; Dr. Frederick Hagerman • list that person’s institution • Contributor or Independent Research • brief description of topic and methods used in research

23. “Publications andPoster Presentations” • Any posters or articles, other than research, that you have presented or published • Include: • Periodical Title • Date • Topic • List any awards received for your research in Honors/Awards section

24. “Teaching Experience” • formal public school teaching • undergraduate/graduate assistant class room work • lab assistant work • grading, course planning • individual tutoring or mentoring in or outside the classroom

25. “Leadership and Service Experience” • Responsibility level and leadership abilities indicate interests and motivation level • Include offices or other positions of leadership held: • OU-COM clubs, student government, social or community organizations • Volunteer experience • organization, dates, location, BRIEF description of duties

26. “Professional Affiliations“ • Professional/national organizations • Full name of organization; use acronym afterwards if necessary: • American Medical Student Association (AMSA) • American Osteopathic Association (AOA) • Offices or positions of responsibility held • Any particular and/or goals accomplished? • Include dates • 2009 - present; 2009-2010

27. “Military” • List Branch, Rank and Dates of Service • Responsibilities • Type of discharge

28. “Honors/Awards” • Outstanding Distinguished Osteopathic Commitment (DOC) Award, Ohio University, College of Osteopathic Medicine, 2009-2010 • what is the description for this award? • was this voted on by your fellow students or faculty? • “only one of five students chosen”

29. “References” • References - Listed • Select people who know your skills, abilities and qualifications • Always ask the person’s permission prior to listing them • Provide them with your CV • Discuss your objectives

30. “References” • Variation of people • list no more than five on your CV • maintain a separate list of several references to use depending on where/what you are applying for • be sure contact information is current • Former or current employers • Faculty members/instructors who know you well • Professionals you have worked with on a project

31. “References” • Include: • title (D.O., M.D., Ph.D.) • name • address • include company/institution • telephone number/s • e-mail address

32. DO NOT INCLUDE Unnecessary Information • Height and Weight • Race • Religion • Marital status/children • Disabilities or health status • Place of birth • High School Information • what if I was valedictorian? • it is irrelevant that you were selected homecoming king!

33. GENERAL INFORMATION • Typeface - simple, crisp-looking style • Paper - good quality, light colored • No color inks, pictures or graphics • If you are submitting your CV on-line, save in a PDF to ensure formatting • List the current month/year at the bottom for reference • Label the second page (if applicable) to prevent separation of the first and second page

34. GENERAL INFORMATION • Be consistent • with tabs • language (experience vs. activities) • underlining, boldface, etc. • Only capitalize, underline and boldface those terms you want to emphasize; don’t overuse • Abbreviate sparingly • No personal pronouns • I, her, she, you, yourself

35. GENERAL INFORMATION • Use past tense, except for current position/activities • Be clear and concise, no full sentences • coordinated 2009 orientation • produced SGA minutes • Be sure to use plurals and possessives correctly • EKGs NOT EKG’s • whose vs. who’s (who is) • a physician’s assistant vs. physicians’ assistant

36. GENERAL INFORMATION • Use verb phrases • gave physical examinations • researched sudden infant death syndrome • Prufread, proofreed, PROOFREAD!!!

37. COPIES • Curriculum Vitae • always maintain your own copy of submitted CVs, cover letters and associated documents • separately maintain CVs and personal statements with different emphasis; saves retyping and confusion • for us to produce an accurate and effective MSPE for you, WE NEED YOUR CV! • e-mail as a Word document during the fall of 2011

38. YOUR CV, YOUR MSPE and ERAS . . . .

39. YOUR CV, YOUR MSPE and ERAS . . . . • Your CV is used to assist with writing your MSPE. • This document, previously known as the Dean’s Letter, is the Medical Student Performance Evaluation (MSPE). This name better reflects its purpose as an evaluation of your performance rather than a recommendation or prediction of future performance.

40. YOUR CV, YOUR MSPE and ERAS . . . . • Every year as part of the residency application process, summary evaluations are written by the Student Affairs and Academic Affairs offices on behalf of each OMS IV student. • The MSPE is released from all medical schools each year in the fall and delivered through the Electronic Residency Application Service (ERAS). The Internet-based delivery system is used for applying for residency.

41. MSPE Sample

42. YOUR CV, YOUR MSPE and ERAS . . . . • The MSPE is a comprehensive assessment of your performance in achieving the educational objectives of our medical school curriculum. • two to three pages, single-spaced • describes your performance through three full years of medical school and a portion of your fourth year • includes the date you started medical school • your anticipated graduation date • additional degrees • M.A./Ph.D./D.O.

43. Components of the MSPE • Medical School Achievements • research • leadership • officer, committee chair • activities • medical organization, conference participation, OU-COM lunch series, cultural competency • awards • TOUCH, Sigma Sigma Phi, DOC Awards • service • volunteer, clinical, community, international

44. Components of the MSPE • Academic Progress • curriculum description (CPC/PCC) • CBL comments • includes information about your academic performance • professional attributes • your basic science years (top 10-20% during Years I and II ) • Year III (rotation summaries/CORE competency summaries)

45. Components of the MSPE • Academic Progress • Repeated Coursework • Any courses in Years 1 and 2 that are repeated and reflected on transcript • Marginal rotations • Marginal Rotations will not routinely be included. However, at the discretion of senior administration, egregious infractions may be noted.

46. Components of the MSPE • Clinical Rotation Summary (see sample) • CORE Competency Summary • these documents are included in every student's MSPE as an attachment. Includes all rotations and electives from July of Year III through August of Year IV in chronological order • all grades are recorded

47. CORE Rotation Summary Sample

48. CORE Rotation Summary Sample • Discrepancies…… • 1. Any missing rotations from your schedule.  i.e., • make sure all your rotations are accounted for • 2. Repeated rotations/no duplicates • 3. The dates/specialties are accurately listed and • match your schedule • 4. Your evaluations are up to date (check with your • CORE site to see how up to date your data should • be) • 5. General reviewing of spelling/noticeable grammar • changes that need to be made.

49. CORE Competency Summary Sample composite average of how you are ranked by your preceptors on each individual rotation based on these questions

50. CORE Competency Summary Sample