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Trinity County Collaborative Group

Trinity County Collaborative Group. Public Meeting April 12, 2013. Agenda. 10:00-11:00 am: Convene & Go Over Agenda Introductions 11:00 am -12:00 p m: Ground Rules & Principles Decision Making Procedure 12:00 am-12:45 pm: Vision, Mission & Goals 12:45-1:30pm : Lunch

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Trinity County Collaborative Group

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  1. Trinity County Collaborative Group Public Meeting April 12, 2013

  2. Agenda 10:00-11:00 am: Convene & Go Over Agenda Introductions 11:00 am -12:00 pm: Ground Rules & Principles Decision Making Procedure 12:00 am-12:45 pm: Vision, Mission & Goals 12:45-1:30pm: Lunch 1:30-3:00 pm: Organizational Structure Participant Requirements & Responsibilities 3:00-3:50 pm: Communication (Internal & External) Meeting Guidelines & Logistics 3:50-4:00 pm: Check-In

  3. Trinity Collaborative Structure • Ground Rules & Principles • Decision Making Procedure • Vision, Mission & Goals • Organizational Structure • Participant Requirements & Responsibilities • Communication (Internal & External) • Meeting Guidelines & Logistics

  4. Introductions • Your name? • What community do you live in? • Why are you interested in participating in the collaborative? • What is something you’d like the group to know about you? • What is something that makes you difficult to work with?

  5. Ground Rules & Principles • Ground rules outline the behaviors and procedures all participants are expected to follow. • Behavioral expectations: how will participants relate to and treat each other? • Procedural protocols: decision making, information sharing, participant roles. • Substantive issues: what issues are on the table for discussion. • Guiding principles outline what values the group uses to inform their work. • Guiding Principles: What are the values, beliefs or principles that should guide our work together?

  6. Ground Rules Respect other participants Personal attacks and name-calling will not be tolerated Recognize the legitimacy of other viewpoints Respect the facilitator and the agenda Come to meetings prepared Stay on topic Refrain from side conversations-share it with the whole group!

  7. Guiding Principles • All efforts will be focused on Trinity County • Efforts will address community wellbeing and safety • Efforts will strive to balance environmental, economic and social concerns • The collaborative will strive to be as inclusive and transparent as possible

  8. Decision Making Procedure • What is consensus: • Widespread agreement among all members of a group. • A decision all participants can support, or at least live with. • How will we know if we have reached consensus? • 100% support, majority support, % support? • How will disagreement be handled? • See level of agreement handouts. • How will we vote? • Show of hands, aye/nay, cast ballot, straw poll?

  9. TCCG: Decision Making Procedure • How will we define consensus? • How will we know when we’ve reached our definition of consensus? • How will we handle disagreement? • How will we vote?

  10. Vision, Mission & Goals • Vision: What is the Collaboratives ideal situation? • If our success could be guaranteed, what would be the end result of our efforts? • Mission: What is the Collaboratives purpose? • What we will do (action), Why we will do this (result) & Who the work will benefit (for whom). • Goals: What are the objectives of the Collaborative?

  11. TCCG: Vision, Mission & Goals

  12. Organizational Structure • The Trinity Collaborative will act as an advisory group to the Trinity County Board of Supervisors. • Structural Options: • Open participation, selected representatives, or elected board. • Permanent committees or ad hoc task groups. • Permanent or ad hoc expertise panel/technical advisors.

  13. TCCG: Organizational Structure

  14. Participant Requirements& Responsibilities • Criteria to be a participant: • Attendance based or other • Responsibilities of a participant: • Support the vision, mission & goals of the collaborative • Commit to regular attendance • Follow ground rules • Role of government agencies: • Board of Supervisors • USFS • BLM

  15. TCCG: Participants 2 R’s

  16. Communication (Internal & External) • Internal (Participants): • Meeting notices & agendas • Meeting notes & decisions • Tasks & homework • External: • Media • Specifically, video taping of meetings? • Board of Supervisors • Government agencies • Interested citizens, organizations, general public

  17. TCCG: Communication • Internal: • External:

  18. Meeting Guidelines & Logistics • Where? • Location & Venue • When? • Monthly, bi-monthly • Recurring dates or specific scheduling • Food & Drink? • Potlucks, catering, bring your own • Meetings open to the public or separate public outreach meetings?

  19. TCCG: Meetings • Where? • When? • Refreshments? • Public meetings?

  20. Check-In • Homework: read draft of collaborative charter! • Next meeting: • Review, edit & approve charter • Prioritize issues • How are we doing? • Feedback on meetings?

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