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10h - 12h 23 September 2014

General Meeting. 10h - 12h 23 September 2014. ASBL: 874.358.592 | Square du Vieux Tilleul 1/4, 1050 Ixelles, Belgium. Agenda. Welcome by Jimmie Bradshaw Welcome and Farewells to Members VOTE: Approval of minutes from the GM on 9 September 2014

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10h - 12h 23 September 2014

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  1. General Meeting 10h - 12h 23 September 2014 ASBL: 874.358.592 | Square du Vieux Tilleul 1/4, 1050 Ixelles, Belgium

  2. Agenda • Welcome byJimmie Bradshaw • Welcome and Farewells to Members • VOTE: Approval of minutes from the GM on 9 September 2014 • Vice-President & Guest Access by Beckie Metelko • TreasurerUpdate by Alessandra Bertozzi • Membership Update by Trine Lauvsnes • Charity Voting result by Jimmie Bradshaw • Tombola Update by Carla Bucalossi Coffee Break (15 minutes) • Bazaar Update by Emily Michnay • Restaurant Update by Christina Arvanitaki • Sponsorship & Bake Sale Update by Dionysia Leolei • Guest Speaker: Artist’s Corner • Any other Business and Closing by Jimmie Bradshaw

  3. VOTEJimmie Bradshaw – Presidentpresident@natocharitybazaar.org • Approval of: - Minutes from 9 September 2014

  4. Farewell to MembersJimmie Bradshaw – Presidentpresident@natocharitybazaar.org

  5. Welcome to MembersJimmie Bradshaw – Presidentpresident@natocharitybazaar.org • Austria – ANR - Doris Bachler • Czech Republic – 2nd ANR – Vernoika Strakova • Estonia – 2nd ANR - TeeleTreu • France – 2nd ANR – Fabien Odella • Kazakhstan – ANR - UrzhamalSyzdykova • Kazakhstan – 2nd ANR - RuslanOmirzakov • Lithuania – ANR – Asta Pleskiene • Poland – ANR - WiolettaAbratkiewicz • Romania – ANR - Christina Vinturis • Romania – 2nd ANR - RoduDinu • Spain – ANR - Carmen Romeo • Sweden – ANR - Annika Ivarsson

  6. Welcome to MembersJimmie Bradshaw – Presidentpresident@natocharitybazaar.org • Tajikistan – ANR – Firdavs Sharipov • Turkey – 2nd ANR – Sumeyra Gulmus • Ukraine – NR – Olena Koval • USA – ANR – Karolyn Mears • USA – 2nd ANR – Elizabeth Reeves

  7. Guest AccessBeckie Metelko – Vice-President & Guest Accessvice-president@natocharitybazaar.org • Helpers • Use NATO personnel & family first • Only 12 helpers per country for one stand, 18 for two stands • Only valid for one day • Guests • Other • VIP’s • Musicians/Entertainment

  8. Change JarBeckie Metelko – Vice-President & Guest Accessvice-president@natocharitybazaar.org

  9. Web Site Access BeckieMetelko – Vice-President & Guest Accessvice-president@natocharitybazaar.org www.natocharitybazaar.org User Name: member Password: member User Name: members Password: members User Name: membre Password: membre

  10. Web Site Access BeckieMetelko – Vice-President & Guest Access vice-president@natocharitybazaar.org

  11. Invitations & ListsBeckie Metelkoguest-coordinator@natocharitybazaar.org

  12. Invitations & PassesBeckie Metelkoguest-coordinator@natocharitybazaar.org Additional Passes • Helpers – due Oct 31 • Musiciansn – due Nov 4 • Deliveries – due Nov 4 Visitor Lists • VIP – due Nov 4 • Guest – due Oct 31 DEADLINES: If you want to receive your invitations by the October 21 meeting, submit lists to us by 17 October.  Otherwise, invitations distributed at 6 Nov. Meeting. Lists are available online in Members Only area

  13. Treasurer’s Report Alessandra Foresti – Treasurer treasurer@natocharitybazaar.org Treasurer update

  14. Treasurer Update Alessandra Foresti – Treasurer treasurer@natocharitybazaar.org TOTAL INCOME 2014 • NEW • Sponsor 500 • … for a big change 25 5.874 EUROS On 21 September 2014

  15. Membership DatabaseTrine Lauvsnes– Membership Coordinatormembership@natocharitybazaar.org

  16. Membership DatabaseTrine Lauvsnes– Membership Coordinatormembership@natocharitybazaar.org

  17. Charity Vote ResultJulija Vejic – International Charity Coordinatorcharity@natocharitybazaar.org • Not every charity on the lists will be funded. • In 2013 we donated 191,000 € to 23 charities. We hope to have that much this year. • PLEASE NOTE We will distribute the money we raise in ranking order with 35% to Belgian and 65%to International Charities.

  18. Last year we were able to fund up to 65,850 € • ASBL AZAWAGH - € 10.000 • ASBL International Resource Information - € 9.990 • ASBL BélgicaNNATs - € 1.663,37 • VZW Zimbakids - € 5.200 • ASBL/VZW Scale Dogs - € 7.800 • VZW VereneringvoorSpina Bifida and Hydrocephalus - € 6.000 • VZW De Overmolen - € 8.541 • ASBL Religieuses de la Sainte Familled’Helmet - € 9.990 • ASBL Centre d’ActionSociale “Anastasia” - € 4.750 • VZW Stuurkracht – Trefpunt - € 5.500 Total: € 69.434,37 Belgian Charities Results

  19. Last year we were able to fund up to 122,200 € International Charities ResultsPage 1 of 3 Note: The “amount needed” is the amount needed for the international charities portion, which is 65% of total funds raised. The other 35% is for Belgian charities.

  20. Last year we were able to fund up to 122,200 € International Charities ResultsPage 2 of 3 Note: The “amount needed” is the amount needed for the international charities portion, which is 65% of total funds raised. The other 35% is for Belgian charities.

  21. Last year we were able to fund up to 122,200 € International Charities ResultsPage 3 of 3 Note: The “amount needed” is the amount needed for the international charities portion, which is 65% of total funds raised. The other 35% is for Belgian charities.

  22. Tombola Update Carla Bucalossi Quatrini - Tombola Coordinatortombola@natocharitybazaar.org • List of Prizes incl. pictures of the prizes for Prize List Books and screen asap • Please keep the actual prize until Nov 15 • Tombola Tickets distribution • Tombola Instructions • Tombola Tickets Sales begin – 29 Sept • SMS service for prize winners

  23. Submitting Prize List • DUE NOW:tombola@natocharitybazaar.org • TEMPLATE:Use file in Members Only area: Forms  Tombola Prize List Form - 2014 • NAMING FILE:Rename file with your country in file name: “USA-Tombola Prize List” Received Prize List from: Belgium Croatia Czech Republic Estonia Kazakhstan Latvia Sweden United Kingdom EXAMPLE

  24. Tombola Prize ListCarla Bucalossi Quatrini - Tombola Coordinatortombola@natocharitybazaar.org • An e-mail including this information is accepted • Please remember pictures of the prizes as attachments 

  25. BAG CONTENT There will be 2 bags • One instruction sheet • Tombola Prize List (updated weekly) • Ticket Sales Schedule • Charity Book for the 2014 Belgian selected Charities • Charity Book for the 2014 International selected Charities • Tri-folds

  26. ALL TOMBOLA TICKETS NEED TO BE SIGNED FOR

  27. 2014 Tombola Ticket Sales DatesCarla Bucalossi Quatrini - Tombola Coordinatortombola@natocharitybazaar.org • SALES DATES: • September: 29, 30 • October: 1, 3, 6, 8, 9, 10,13, 14, 15, 16, 17, 22, 23, 24, 27, 28, 29, 31 • November: 5, 6, 7, 10, 11, 12, 13 14 LOCATIONS: Press Hall September 29-Oct 10, Oct 22-Nov 7 NATO Cafeteria (right next to the entrance to the Self Service Restaurant) Oct 13-17, Nov 10-14

  28. Tombola Ticket Sales • Decorate the table • Table cloths, country flags, etc. • Bring baked goods or drinks • NATO Charity Bazaar will provide • Table & Chairs • An event promotion poster • List of Tombola Prizes

  29. Prize List & Charity Books You will have 2 copies of the each Book to display during Ticket Sales Contains: • Prize List (updated weekly) • List of 2014 Sponsors • Charities we are supporting

  30. Ticket Sales Ideas • Prizes for buying large amounts of tickets • Homemade Collage featuring pictures of charities Hungary is selling Bulgaria is selling

  31. Clean Up After Your Ticket Sales • Be sure to leave the area clean for the next group: vacuum or sweep the floor and wipe down the tables. • Please start to clean up 30 minutes before your time is done • BRING: • Broom • Vacuum

  32. Ticket Sales Instructions Instruction Sheet will be present in the Bag • If you have a conflict with your sales date and times, please swap with another nation and let the Tombola Team know your new date and time so that we may update the schedule accordingly. • NCB Board Members will be available on sales dates to provide additional tickets and assistance as needed.

  33. Tombola Instructions Parts 1-3 Available in Members Only area

  34. Coffee Break15 min Thank you

  35. General Bazaar Instructions Emily Michnay - Bazaar Coordinatorcoordinator@natocharitybazaar.org • New Tri-Fold!!! • National Stands 2014 • Bazaar Schedule • Draft Floorplan 2014 • National Stands • Stand size and tables • Decorating your stand • We provide & You provide • Thank you NATO Staff

  36. Bazaar Update Emily Michnay - Bazaar Coordinatorcoordinator@natocharitybazaar.org

  37. Albania Artist Corner Austria Azerbaijan Belgium Bosnia & Herzegovina Bulgaria Canada Croatia Czech Republic Denmark Estonia Montenegro NIC Netherlands Norway Poland Portugal Romania Serbia Slovakia Slovenia National Stands 2014 • Finland • France • Georgia • Germany • Greece • Hungary • Italy • Kazakhstan • Latvia • Lithuania • Spain • Sweden • Switzerland • Tajikistan • the former Yugoslav Republic of Macedonia* • Turkey • Ukraine • UK • USA 41 *Turkey recognizes the former Republic of Macedonia with its constitutional name

  38. Bazaar Schedule Emily Michnay- Bazaar Coordinatorcoordinator@natocharitybazaar.org • Set Up: Saturday, 15 Nov. - 8h to 16h30 • Bazaar: Sunday, 16 Nov. - 9h to 16h30 • VIP coffee – NEED HOSTS! • Opening Ceremony

  39. *Turkey recognizes the Republic of Macedonia with its constitutional name. DRAFT

  40. STAND SIZE & TABLES • NUMBER OF TABLES: Unless we have told you otherwise, you will probably receive the same number of tables as last year according to the bazaar coordinator’s spreadsheet. • ASSEMBLING TABLES: Some tables will need to be assembled. We will try to limit these to the stands located in the café (UK, Italy, Turkey, Greece & Hungary), but that may not be possible.Please be prepared to assemble the tables by bringing an adjustable wrench or a socket wrench (size 13, 14 and 17).

  41. DECORATING YOUR STAND You can decorate your stands as you wish. However we must follow the following rules from NATO: • No nails, tacks or glue on the walls • No staples or other damaging materials on the tables • Nothing other than the country plaques hanging from the ceiling • No lit candles

  42. WE PROVIDE Tables 2-4 chairs Nation Name Plate Access to Electricity (only if requested) YOU PROVIDE Power cords/ extension cords Decorations for table Decorations for walls Tools to put up your decorations notice boards Vacuum to clean up floor NATIONAL STANDS

  43. Thanking NATO Staff #1 #2 Thank You Gift 1 Bottle per Nation DUE: 21 October General Meeting Sign on the back for: 1 x Food (main dish), 1 x Dessert, 1 x Drink

  44. International Restaurant 2014Christina Arvanitaki - Restaurant Coordinatorrestaurant@natocharitybazaar.org

  45. Belgium Bosnia and Herzegovina Croatia Czech Republic Denmark Estonia France Germany Greece Hungary 11. Italy Kazakhstan Latvia Lithuania Netherlands Norway Portugal Slovakia Spain Turkey United Kingdom Nations Participating in 2014 International Bazaar Restaurant Christina Arvanitaki - restaurant@natocharitybazaar.org

  46. FLOOR PLAN FOR 2014 RESTAURANT DRAFT

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