APF vs. NAF Funds Splitting Purchases

1. APF vs. NAF Funds & Splitting Purchases 1

2. Objective Explain authorized uses and sources of NAF dollars Explain what a split purchase is and that it is not permitted Students Apply knowledge to real-time situations upon return Email questions to: Fund source (HQ AFSVA/SVF) Steven.holekamp@us.af.mil P-Card (HQ AFSVA/SVCKB) Pcard.naf@us.af.mil NAF Contracting Procedures (HQ AFSVA/SVCKI) IBPSHelpDesk@us.af.mil

3. Overview Nonappropriated Funds (NAFs) Cash and other assets Self-generated Received sources other than congressional appropriations AFI 34-201, Use of Nonappropriated Funds Implements AF Policy Directive (AFPD) 34-2, Managing Nonappropriated Funds Also see AFI 65-106, Appropriated Fund Support of Morale, Welfare, and Recreation and Nonappropriated Fund Instrumentalities Use the appropriate fund source! Not sure�check�AFI 65-106 Still not sure�Ask

4. General Use of NAFs As specifically allowed in AFI 34-201: NAFs provide goods, services, facilities, equipment, and manpower for MWR programs and activities.� �The absence of a prohibition on a specific use of NAFs does NOT provide the authority to use NAFs.� - AFI 34-201, 4.1 Chapter 4 of AFI 34-201 lists uses and prohibitions Read carefully and apply to situations

5. Specific Uses of NAFs Equipment for MWR activities in an emergency Require installation commander approval Report quarterly to MAJCOM any APF items purchased with NAF in an emergency Child Development Center services for volunteers in base activities: When the commander determines they serve the AF community When APFs are not authorized When space is available at the base CDC Family Services programs, but not limited to just that program Volunteers in different base organizations Clinics, Legal Office, etc. In support of an MWR sponsored coupon program Promotional mailings (including postage) Registration fees (AFI 65-601V1, US Air Force Budget Policies and Procedures) Support of vet clinic operations Defraying cost of refreshments and NAF employee recognition ceremonies authorized by the MAJCOM/CC Awards Chaplain - Contracted instructional services for non-MWR group study courses, when: APFs are not authorized The commander concurs The courses are financially self-sustaining In support of an MWR sponsored coupon program Promotional mailings (including postage) Registration fees (AFI 65-601V1, US Air Force Budget Policies and Procedures) Support of vet clinic operations Defraying cost of refreshments and NAF employee recognition ceremonies authorized by the MAJCOM/CC Awards Chaplain - Contracted instructional services for non-MWR group study courses, when: APFs are not authorized The commander concurs The courses are financially self-sustaining

6.  Real Property and Construction Do not use NAFs where APFs are authorized � do get a waiver when you do Base/MAJCOM fund projects under $200k MAJCOMs have increased dividend to fund AF Base Capital Improvement Fund (BCIF) funds projects over $200k

7. NAF Employees Use NAFs to pay salaries, wages, benefits of people operating MWR and Lodging programs/facilities MAJCOM SV/FM can approve waivers to use NAFs in lieu of APFs in MWR Fund SAF/FMB approves waivers for Lodging Fund NAFs may be used for: Employee training Individual services contracts Contracted or part-time military (not on military duty)

8. Special Uses Trophies and awards, use NAFs when: Authorized by AFI 34-201, chapter 9 APFs are not authorized The activities are not mission related Recreational competitive contests Volunteers in the Family Services and MWR program Recognizing participation achievement Individual recognition programs approved by the commander NAF employee recognition and suggestion programs

9. Special Uses(Cont�d.) Travel The NAFI directing travel on NAF business pays with NAFs Use NAFs for scheduled commercial airline tickets and recreational tourism services Change to 4.3.8: Maximum daily reimbursement for TIB, Base, MAJCOM, or AF level sponsored competition was $5, authorized is $8. Previously staffed and approved by A1S, AFI to be updated.

10. Special Uses(Cont�d.) Advertising Use NAFs for promotional mailings, postage Advertising in base newspapers to promote Services programs Do not use NAFs to produce or procure media containing commercial advertising (including air show souvenir programs) Printed personal or organizational greeting or business cards, or mailings - old guidance, approved rewrite: The guidance now mirrors the APF guidance. NAF employees doing business in support of the NAFI APF employees and Military follow APF guidance

11. Split Purchases Prohibited AFI 34-275 (NAF Purchase Card Program) Paragraph 5.3.1 � Cardholder Responsibilities Cardholders ensure they do not exceed the purchase limits established for their accounts. The total of a single purchase may include multiple items but cannot exceed the authorized single purchase limit. Purchases shall NOT be split in order to stay within the single purchase limit. AFMAN 64-302 (NAF Contracting Procedures) Paragraph 2.5 � Dollar Limitations Total dollar value of a contract is based on the aggregate sum whether it includes revenues or expenses of the NAFI. Note: Shipping costs are excluded from aggregate sum Contracting officers and requirements generating personnel shall NOT split requirements to circumvent the dollar limitations. 11

12. Questions 12