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Washington University School of Medicine

Washington University School of Medicine. Research Administrator’s Forum May 8, 2003. K Award Guidelines. General and institute-specific rules. Minimum effort percentage (75%). Salary dollar limit ($75k - $85k). No other salary on other NIH awards.

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Washington University School of Medicine

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  1. Washington UniversitySchool of Medicine Research Administrator’s Forum May 8, 2003

  2. K Award Guidelines • General and institute-specific rules. • Minimum effort percentage (75%). • Salary dollar limit ($75k - $85k). • No other salary on other NIH awards. • Research development support dollars can fund technical salaries. • F&A limited to 8% mtdc.

  3. K Awards • NIH Career Development Awards • K05, Senior Scientist Award • K07, Academic Career Award • K08, Mentored Clinical Scientist Development • K22, Career Transition Award • K24, Midcareer Investigator Award in Patient-Oriented Research

  4. K Award Cautions • Technical personnel cannot supplement PI effort. • Effort percentage can drop by 25%, but not below minimum award level (75%). • Salaries for mentors, secretaries and administrative assistants are not allowed. • R01 project can/cannot overlap.

  5. K Award - Salary

  6. Additional K-Award Info • NIH K-Kiosk web page • http://grants1.nih.gov/training/careerdevelopmentawards.htm • Individual Institute Career Award Sites • http://www.niaid.nih.gov/ncn/training/kadvice.htm • G&C and SPA • John Michnowicz, 362-6876 • Joe Gindhart, 935-7089

  7. PPG Effort Requirement • Section III - Terms and Conditions of NGA • Minimum effort required • “PI will devote at least 25% effort to the project for the entire budget period, in accordance with NHLBI Program Project Guidelines.” • “Each Project Leader must devote at least 20% effort to the project for which they are responsible, for the entire budget period.”

  8. Personal Activity Report (PAR) • A measure of the total effort for which an employee is compensated by WUSTL, regardless of the number of hours actually worked. • OMB Circular A-21 requires payroll costs to be documented to ensure that external sponsors reimburse the grantee only for the time and effort actually expended on their behalf. • After-the-Fact Activity certification method.

  9. After-the-Fact Activity Records • The report will reflect an after-the-fact reporting of the percentage distribution of activity of the employee. • Faculty/staff must review, modify if necessary and certify that effort percentages are a reasonable estimate of the work performed.

  10. PAR Certification • The PAR is a legal document. • Certification is required by Federal regulations and is subject to independent audit and review. • “I confirm the above activity distribution represents a reasonable estimate of the compensated effort expended by me during the period stated.”

  11. Who Can Sign A PAR? • Strongly recommend that each individual faculty or staff member sign their own PAR. • A supervisor or administrator may sign the PAR in the absence of the employee, if he/she has first hand knowledge of 100% of the compensated effort for that individual. Must document on the PAR why the individual is not able to sign.

  12. Par Schedule, cont. • Medical School Campus • Academic (faculty), report semiannually • December and June • Non-Academic (staff), report quarterly • September, December, March & June

  13. PAR Timeline • Per the agreement with our federal cognizant agency (DHHS): • The PAR report must be signed by the employee the appropriate designee within 30 days of issuance. • The PAR report must be returned and received by SPA within 60 days of issuance.

  14. Changes to PAR’s • If the actual effort performed on a sponsored project differs from the percentage noted on the PAR by: • Less than 5%, no adjustment is necessary. • More than 5%, the PAR should be adjusted manually to reflect the correct effort percentage. A Payroll Cost Transfer (PCT) form should be submitted to properly restate the salary for the PAR period.

  15. Payroll Cost Transfers (PCT’s) and PAR’s • Compare the period covered by the PCT to the current or prior PAR period. • Has the PAR been generated? • Consider the system date • Has the PAR been received and/or submitted back to Sponsored Projects Accounting? • Does the PCT effect the PAR percentages by more than 5%? • Adjust PAR to reflect PCT and submit/resubmit

  16. Additional PAR Info • Contact Sponsored Projects Accounting • Liz Colletta, 935-5757 • Melissa Evers, 935-7939 • Joe Gindhart, 935-7089 • Consult SPA website • Consult School Of Medicine - Finance website.

  17. Washington UniversitySchool of Medicine Research Administrator’s Forum May 8, 2003

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