The Ebook solution at CERN

1. The Ebook solution at CERN Joanne Yeomans CERN Scientific Information Service Milan July 2006

2. CERN characteristics • CERN is a particle physics research institution employing experimental physicists, theoretical physicists, computer scientists, engineers and administrative support staff • 3000 staff are employed on site • At any time there are about 6500 visiting scientists • A huge number of physicists around the world access the library resources • There is a summer programme for several hundred students

3. CERN Library • For this reason, the catalogue is very frequently accessed by scientists both at CERN and elsewhere in the world • The Central Library contains books, journals, etc. • The Library catalogue is more than just a catalogue – it contains 200,000 full-text articles, links to online conference proceedings, photographs, minutes of meetings and many more things

4. Why does EBL work for us? • There is a large collection of up-to-date books from different publishers • We can choose only those books we want: high level, specialised books on physics, engineering and computing • Selected individual titles can be added to the catalogue, and treated and searched in the same way as our other full-text resources • We only pay for what we use • Access for users off-site is possible • When the summer students are here and there is high demand for the same titles, multiple simultaneous access is possible • The company is flexible and sensitive to our requests

5. How EBL works at CERN • Metadata for a list of titles selected by the librarians has been uploaded to the catalogue • At the moment, the ebook has a separate catalogue record from the printed book (if we hold a copy) but we intend to change this and merge the two records • Key titles have been bought in advance so that access to these is via the linear-lending model • Other titles can be browsed for 5 minutes before the reader is asked if they want to use the book for longer at which point a charge is made which is between 5-25% of the cost of the book • An auto-purchase is set to be triggered on the second loan request

6. How EBL works at CERN • Screen shot of full list of ebl

7. How EBL works at CERN • Screen shot of catalogue with print and ebook displayed (veltman) • Highlight on mouse the ebook access link

8. 000899021 001__ 899021 • 000899021 003__ $$_SzGeCERN • 000899021 005__ $$_20051025180707.0 • 000899021 020__ $$a0306471213 • 000899021 020__ $$a0792345576$$upaper version • 000899021 020__ $$a978-030647121-6 • 000899021 020__ $$a978-079234557-2$$upaper version • 000899021 035__ $$9EBL$$a196727 • 000899021 041__ $$aeng • 000899021 050__ $$aQC174.12 • 000899021 082__ $$a530.12 • 000899021 100__ $$aNakamura, K • 000899021 245__ $$aQuantum versus chaos$$bquestions emerging from mesoscopic cosmos • 000899021 250__ $$aelectronic version • 000899021 260__ $$aDordrecht$$bKluwer$$c1997 • 000899021 300__ $$amult. p • 000899021 340__ $$aeBook • 000899021 490__ $$aFundamental theories of physics • 000899021 595__ $$aSIS EBL2005 • 000899021 65017 $$2SzGeCERN$$aNonlinear Systems • 000899021 6531_ $$9EBL$$aMesoscopic phenomena (Physics) • 000899021 6531_ $$9EBL$$aQuantum theory • 000899021 690C_ $$aBOOK • 000899021 8564_ $$uhttps://cdsweb.cern.ch/auth.py?r=EBLIB_P_196727_0$$yeBook • 000899021 916__ $$sn$$w200542 • 000899021 960__ $$a21 • 000899021 961__ $$c20060517$$h2034$$lCER01$$x20051021 • 000899021 963__ $$aPUBLIC • 000899021 970__ $$a002569446CER • 000899021 980__ $$aBOOK

9. How EBL works at CERN • Screen shot of catalogue with print and ebook displayed (veltman) • Highlight on mouse the ebook access link

10. How EBL works at CERN • Screen shot of login page

11. How EBL works at CERN • Screen shot of Final ebook page

12. Managing EBL at CERN • Metadata is supplied in MARC format so it has been easy to upload records and automatically make the few small changes needed to match our own cataloguing style • At the beginning we had to test demand and usage to tweak the settings a little bit • But day-to-day now we do not need to manage the system very much • We will be setting up a subject-based alerting system so that the acquisitions librarian can learn about new titles of interest and select them for adding to the catalogue • We are invoiced monthly and in the management portal we can check the usage

13. Level of use of EBL at CERN • Feedback from users has been strong and positive: • “I was working at home on my thesis and was missing some information so I just thought I’d log-on and see if there was something in the library that might help, I found this perfect book and then saw there was some kind of link, and it was brilliant – the whole book was there online so I got what I needed without having to wait. It saved me loads of time. This library’s brilliant!” • Comment received by the library desk staff from a user • Overall use is higher than we expected – every day someone is using an ebook • There has been use of books on subjects we hadn’t recognised as being of high interest to our users so this has prompted us to buy printed copies and look for titles on similar subjects

14. Live demonstration • http://cdsweb.cern.ch/

15. Are we happy with EBL? • YES! • Quote from Linda Bennett of Gold Leaf, a company that provides business development consultancy and market research to the book industry: • “with respect to their lending model, EBL are ahead of the game” • UKSG seminar on ebooks : 9 Nov 2005

16. Any questions about our experience • Joanne Yeomans • Joanne.yeomans@cern.ch • +41 22 76 70548