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Field Office Accounts

Field Office Accounts. By : Accounts Branch Head Office PHSC. Funds being released to the Field offices. Scheme funds –DMC Office. Type of Accounts & Submission Dates. TRIAL BALANCE FOR THE MONTH OF . Copy of Cash Book. Personnel expenses Annexure-I.

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Field Office Accounts

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  1. Field Office Accounts By : Accounts Branch Head Office PHSC

  2. Funds being released to the Field offices

  3. Scheme funds –DMC Office

  4. Type of Accounts & Submission Dates

  5. TRIAL BALANCE FOR THE MONTH OF

  6. Copy of Cash Book

  7. Personnel expenses Annexure-I

  8. Administrative Expenses Annexure-II

  9. Hospital Expenses Annexure- III

  10. Financial Expenses Annexure-IV

  11. Equipments Annexure-V

  12. Medicines Annexure-VI Hospital Lab Supplies Annexure-VII

  13. Trainings Annexure-VIII Equipment Maintenance Annexure-IX

  14. Staff Advances Annexure-X OtherAdvances Annexure-XI

  15. Deductions from Salaries Other Deductions, T.D.S. from Contractors

  16. Head Office Account

  17. Salary Detail Performa

  18. Points to Remember • Monthly demand by due dates. • Funds to be received in saving Bank Accounts(RTGS except Amritsar & Ropar.) • Blockage of Funds (Patiala, Ludhiana, Jalandhar) • Release is subject to furnishing of monthly Accounts . • Funds utilization should be for the heads for which it is released . • There is always a sanction for each & every public funds. • No public money can be received in sub offices unless authority is not delegated for the purpose • Essential deductions & deposits under Statutory liabilities should be taken care off.

  19. PENDING ACCOUNTS OF DMC OFFICES

  20. Issues: • Submission of monthly accounts along with details in time . • No Expenditure will be admissible except the define head of expenditures. • The Performa of trial balance is uniform for all & any other form of Accounts will not be accepted. • Funds will not be released unless Balance in hand is not reported and monthly account is not submitted • TA/DA payment should be as per PHSC rules . • Head of expenditure should be mentioned for proper posting in the balance sheet of PHSC. •  Requirement of funds should reach before 20th of every month. • Bank reconciliation statement with copy of bank statement. • Head office account with opening & closing in consolidated form since 1st April onwards . • Detail of Assets & Equipments purchased from which head. • Detail of heavy repair of equipments. • Detail of expenditure against the funds received for other projects. • Detail of disbursement of Salaries. • Action to be taken to adjust/recover advances given to SMO’s & others. • T.D.S. deduction details should reach before 3rd of every month. T.D.S. reconciliation personal responsibilities of respective accountants.

  21. Thanks

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