Kansas eTranscript: Receiving Institutions

1. Kansas eTranscript: Receiving Institutions October, 2009 Rachel Stamm Director of Program Management Docufide, Inc. rstamm@docufide.com 310.309.3722 x633 Dawn Ressel Assoc VP Accountability, Planning & Institutional Effectiveness Kansas Board of Regents Dressel@ksbor.org 785.368.7464

2. KBOR Overview • Docufide Overview • Steps to Statewide Rollout • Registering to Receive • Using the System • Q & A

3. KBOR Overview

4. Kansas eTranscript Initiative What Is It? This initiative will streamline the exchange of K-12 student records and the transfer of high school transcripts for all Kansas students. When Will It Be Deployed? Pilot districts will begin sending and receiving transcripts and student records in spring 2010. Rollout will continue until all districts have been implemented. How Much Does It Cost? There is no cost to districts or to students. The eTranscript Initiative is funded through a longitudinal data system grant awarded to KSDE by the Institute of Education Sciences. Furthermore, the initiative requires no hardware, software, or ongoing maintenance.

5. Why implement eTranscripts in Kansas? • No paperwork required for the transfer of student transcripts/records • Far greater accuracy in the data sent/received • Speed of transfer that no manual transcript process can match • Transcript processing cost reductions that, by some estimates, exceed 50% • Significant time savings, enabling staff to focus on important student matters • Verification of delivery of student transcripts and records • Secure, auditable, easy-to-use web-based environment for record transfers • Implementation/operation within the student information and data management systems already used by the district • Expedited timeframe for colleges to receive consistent and easily stored and shared transcripts • Opportunity for any college or university to receive transcripts in their desired format for free

6. How is the eTranscript initiative being Governed? • KSDE Steering Committee – Advocate for adoption of the eTranscript to districts and oversee the initiative. • Postsecondary - Advocate the eTranscript initiative to the postsecondary institutions. • eTranscript Advisory Council (ETAC) - Work as an advisor to the KSDE Steering Committee to establish and promote the eTranscript initiative across the State. • KSDE Website – A tool to provide information about the eTranscript initiative.

7. What is the Postsecondary’s Role? Postsecondary schools can register, at no charge, to receive electronic transcripts from high schools.

8. Docufide Overview

9. Experience • Completely focused on education records management (exchange, normalization, analysis and storage) • Real experience • Working with education agencies and schools nationwide for over six years • Active Participant in Standards • SIFA (Schools Interoperability Framework Association) • PESC (Postsecondary Electronic Standards Council) • Full Suite of Available Services • K-12 Student Record Exchange • e-Transcripts (secondary and Postsecondary) to any destination with electronic • (data and image) and print services included • P-20 transcript repositories and analytical processing tools • Local course/credit normalization to national standard (NCES/SCED) • Performance assessments against multiple standards (state/national/international) & • rigor benchmarks

10. Experience • Transcripts delivered to 4,000+ colleges, universities and 3rd parties, nationwide. • 1,000+ now receive electronically (including all Common App members) • Ten Statewide Initiatives: • Indiana Launched Fall 2005 e-Transcript • Minnesota Launched0 6/2007 e-Transcript • Nebraska Launched 10/2007 e-Transcript • Alaska Launched 12/2007 e-Transcript • South Carolina Launched 06/2008 e-Transcript & Student Record Exchange • Arizona Launched 10/2008 e-Transcript • Utah Awarded 01/2009 e-Transcript • Wisconsin Launched 06/2009 e-Transcript • Michigan Launched 07/2009 e-Transcript • Kansas Awarded 9/2009 e-Transcript & Student Record Exchange • Other Major Project Awards: • Midwestern Higher Education Compact (MHEC) • 12 Midwest states can now participate in this e-transcript initiative • Career College Association Awarded 01/2009 (1,400 colleges)

11. Blue State’s awarded/ formally selected. CA 20% market share off direct sales. Orange State’s formally evaluating for 2009. MHEC

12. Statewide Rollout

13. e-Transcript Initiative Terms • The initiative covers the e-Transcript services for all public and private high schools in the state. • Students can send transcripts free to Colleges & Universities receiving transcripts electronically in the 12 States in the Midwestern Higher Education Compact (MHEC). • Students can also use e-Transcript to send outside of MHEC states • Electronic recipients outside of MHEC $2.55 • Paper recipients $4.25 • Collected from student online or schools can subsidize

14. Registering to Receive

15. Create Docufide Account – Organization is in database www.docufide.com

16. Create Docufide Account – Organization is in database

17. Create Docufide Account – Organization is in database

18. Create Docufide Account – Organization is in database

19. Create Docufide Account – Organization is in database

20. Create Docufide Account – Organization is in database

21. Create Docufide Account – Organization is in database

22. Create Docufide Account – Organization is in database

23. Create Docufide Account – Organization is NOT in database

24. Create Docufide Account – Organization is NOT in database

25. Create Docufide Account – Organization is NOT in database

26. Create Docufide Account – Organization is NOT in database

27. Create Docufide Account – Organization is NOT in database

28. Create Docufide Account – Organization is NOT in database

29. Create Docufide Account – Organization is NOT in database

30. Create Docufide Account – Organization is NOT in database

31. Using the System

32. Login to Docufide

33. Login to Docufide

34. Login to Docufide

35. Profile and Preferences Set-up

36. Profile and Preferences Set-up

37. Profile and Preferences Set-up

38. Profile and Preferences Set-up

39. Profile and Preferences Set-up

40. Profile and Preferences Set-up

41. Profile and Preferences Set-up

42. Profile and Preferences Set-up

43. Profile and Preferences Set-up

44. Profile and Preferences Set-up

45. Receive Transcripts

46. Receive Transcripts

47. Formats PDF PESC/SIF XML / TS130 EDI

48. Questions about registration? Email: ksetranscripts@docufide.com

49. Questions Main Project Contacts Rachel Stamm Director of Program Management Docufide, Inc. rstamm@docufide.com 310.309.3722 x633 Dawn Ressel Assoc VP Accountability, Planning & Institutional Effectiveness Kansas Board of Regents Dressel@ksbor.org 785.368.7464