Data Retention with IBM technologies – IBM System Storage DR550

1. Data Retention with IBM technologies – IBM System Storage DR550 Stanislav Dzúrik FTSS Storage stanislav_dzurik@sk.ibm.com

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3. Agenda • Archiving and Retention overview • DR550 Overview • DR550 advantages • Summary

4. Archiving and Retention Overview

5. Surge in criticality, value and volume of digital information is overwhelming… email Web content Database office documents 100 Code paper digital Email instant messaging CAD/CAM Prod. Files 80 MPEG 60 Fax Data Value 40 photos images video 20 audio 0 10Yr 1Yr 5Yr 3 Mo 6Mo 9Mo. 7Ds 14Ds 21Ds 28Ds As highlighted by industry analysts, Information is growing explosively, yet not all data is created equal …yet the value of your data is not equal across applications, and its value changes over time • Enterprise data projected to grow at an annual rate of 64% percent1 • Outpacing IT’s ability to collect, store and manage it by traditional means • Each enterprise assigns different value to structured and unstructured data • Does your storage data management strategy take this into account? Volume of information is growing explosively Need to align IT investment to information value 1 Enterprise Storage Impact Report, May 2003 Source: Enterprise Storage Group

6. A Definition of Archiving Archiving is an intelligent process for moving inactive or infrequently accessed data, that still has business value, while providing the ability to search and retrieve the data.

7. Backup Forrecovery Copies information Improves availability Short term in nature Data typically overwritten Not for regulatory compliance Archive For retrieval Moves information Adds operational efficiencies Long-term in nature Data typically maintained Useful for compliance Backup versus Archive

8.     Architecture for Archive  Production Backup process Archive process • Understandyour data • Archiveand classifyvaluable and required information • Backupproduction information • Retrieve from archive or recoverfrom backup

9. Active data Infrequently accesseddata Inactivedata Archiving Provides Value Inactive or infrequently accessed data can be archived to increase efficiencies • 51% of open systems data is unnecessary,duplicate, or non-business-related • 68% of data has not been accessed for 90 daysor more • 55% of unplanned server outages occur from disk-space consumption • 60% improvement in management efficiency is needed every year to keep up with storage growth • Over 80% in a study report a need to retain information over 50 years, and 68% report a need of over 100 years Source: SNIA/Source Consulting

10. Archiving Helps Solve Problems • Storage Growth and Costs • Compliance • Litigation Support • E-mail Challenges • Long Term Retention • Backup Windows • Information Life Cycle Management • Storage Tiers

11. Storage Archive Characteristics • Capture and retain all relevant documents • Provide repository for multiple types of information (files, databases, e-mail) • Capture incoming and outgoing e-mail before unmodified by users • Verify recording integrity and accuracy • Protect from malicious or accidental deletion during the retention period • Provide options for retaining information • Provide non-erasable, non-rewritable compliance protection • Offer options for non-compliance data on erasable media • Support mirrored or duplicated storage • Migrate data to new media as old media wears out • Enforce the disposal of information at the appropriate time, but not before • Enforce retention periods and holds on all stored data and indexes • Delete immediately when information is no longer required for regulatory, legal or corporate requirements

12. DR550 Overview

13. DR550 is an innovative information retention platform to manage growth, reduce risk, and support compliance • Protects business information for long term retention and regulatory compliance • Broad archiving application support • Enforces retention policies to protect data • Secure repository: non-erasable, non-rewriteable • Disk and tape encryption options DR550 Model DR2 DR550 Model DR1 • Provides operational efficiency • Manages data throughout its life cycle • Leverages true storage tiers (low cost disk, tape or optical media) • Reduces amount of primary storage on backed up, high performance disk • Leverages multiple, low cost storage tiers • Enables migration to new storage technologies

14. IBM System Storage DR550 V4.5 New Models • DR550 Model DR2 • Ranges from 6 to 168 TB of raw disk storage capacity • Single or dual server options • Choice of Ethernet connections • Synchronous or asynchronous replication option • 36U rack with lockable doors • IBM Director for management and monitoring • Tape ready DR550 Model DR2 • DR550 Model DR1 • Ranges from 0.88 to 36.88 TB raw disk storage capacity • Choice of Ethernet connections • 25U rack with lockable doors • IBM Director for management and monitoring • Tape ready DR550 Model DR1

15. IBM DR550 System Environment Business Application Business Application . . . Content Management Software Content Management Software SSAM Client NFS or CIFS IP network File System Gateway IBM System Storage DR550 DR550 can be the repository for most business applications and content IBM System Storage Archive Manager Server Optional Tape Devices Optional Tape

16. DB2 SQL Server DR550 – Complete Solution Examples Three critical components are required to build a complete solution: 3. Policy-based non-erasable, non-rewriteable storage system 1. Business application 2. Generic content management application SSAM API and Gateway IBM CommonStore P8 Email Manager

17. IBM DR550 Retention Policies • Default and custom policies • Expire based on a predetermined expiration date • Expire based on a retention event • Expire on demand • Stored indefinitely • Use a deletion hold and release • Holds data for an indefinite period of time, regardless of the expiration date or defined event • Used for audits and legal events

18. Robust Platform Designed to Retain and Protect Information Assets • Redundancy • Dual everything option with failover • Hot spare disks • Data protection • Non-erasable, non-rewritable data protection • Controlled by policy • Lockable cabinet • Disaster recovery and backup options • Encryption • Data shredding • RAID 5, RAID 10 • Autonomic capabilities • Predictive failure analysis • Self-healing capabilities • Call home

19. XXXXXXXXXXX Information File Protecting Data From Unauthorized Access on DR550 • Encryption. • DR550 SSAM client encrypts data. • or…use TS1120 and LTO4 tape drive encryption. • Key management choices. Key System Storage Archive Manager Client Encryption Algorithm Encrypted Data in Flight • Data shredding. • To overwrite expired data. • 1 to 10 shreds. Encrypted Data at Rest in DR550

20. Data Backup and Replication Options Archiving application Archiving application Archiving application Dual Writes DS4000 Enhanced Remote Mirror* Back up to Tape Using SSAM * Not available on DR550 DR1

21. DR550 Services • Implementation services • Hardware upgrade services • Three year maintenance upgrades • Onsite software/firmware upgrades • IBM Managed Storage Services • Advisory services • Legacy transformation services • Custom application services • Business risk and compliance • Strategy and change • Vertical expertise • Data Classification • IT infrastructure services • Performance and availability • Tiered storage deployment

22. DR550 Advantages

23. Enhancing TCO with DR550 and Tape • Information outlives the media • Time of ownership – Not 2-3 years, but now 7, 10 or more years (lifecycle of information) • DR550 facilitates migrations from older to newer media • Designed to avoid disruption to applications • Costly to keep ALL information on near-line disk • Tape offers potentially lower cost than disk for long term information retention • Technology turns – Disk subsystem replacement tends to be more frequent than tape media replacement • Power and cooling costs – Significant differences between disk and tape considering larger repositories and longer retention periods • DR550 provides storage tiering for cost-effective long-term information retention (disk, tape, optical) • with encryption on both disk and tape

24. ISV Applications support for IBM DR550 • Hyland Software (OnBase) • Hyperwave • Interwoven via Micro Strategies Connector • Lighthouse Global Technologies • MBS Technologies • OpenText (formerly IXOS) • PBS Software GmbH • RJS Software Systems • Saperion • SER Solutions • Solix Technologies • Stellar Technologies • Symantec / Veritas / KVS EV • Windream • Autonomy (ex Zantaz) • AXS-One Inc. • BrainTribe (Formerly Comprendium) • Bycast Inc. (NFS/CIFS Gateway) • IBM CommonStore • IBM Content Manager • IBM FileNet • IBM Optim (ex Princeton Softech) • CaminoSoft • Ceyoniq • d.velop AG • Easy Software • Enigma Data Systems • Gamma Systems • HABEL GmbH & Co. KG • Heilig & Schubert (H&S) • Hummingbird Many more via DR550 File System Gateway !

25. IBM DR550 Summary • Industry-proven, award-winning • Policy based, open platform archive solutions provide a number of flexible policy implementations to help meet your current and future needs • Tiered storage options and low-maintenance operation can help lower your total cost of ownership (TCO) • High performance and scaleable technology helps ensure data is accessible when needed and growth of your data is accommodated • Secure, protected information storage helps protect your data from alteration and unauthorized access • High reliability, high availability features help your archive system operate dependably • DR550 storage media and integrated media migration tools help ensure data longevity and smooth transitions during replacements or upgrades

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