SNMA Med Connect: Service and Efficiency through Technology

1. SNMA MedConnect:Service and Efficiency through Technology Presented by Renée Volny, DO, MBA Past Chairperson of the Board of Directors Strategic Planning Council April 2009

2. SNMA Website Public Homepage Public access General information Member recruitment tool Document center Membership application Publication previews Benefits preview MedConnect preview Chapter recruitment tool Document center Chapter application/charter Regional certification Fundraising tool Donations Advertising (Web,JSNMA) Corporate Prospectus JSNMA subscriptions Online store SNMA MedConnect Member-exclusive intranet Member Homepage On-line Networking Community Login required Member/chapter information Document center Scholarship and awards Research forum/fellows Program applications NLI & AMEC registrations Full-length publications Online programs e-Mentoring Management Center Chapter renewal/charter archive Leadership training modules Program applications PRIDE, Comm Svc Awards Report submission Member tracking HOD voting status tracking Fundraising Tool Member-exclusive advertising (discounts, etc…) Website vs. MedConnect

3. Website vs. MedConnect Bottom line: SNMA MedConnect is for MEMBERS ONLY!!!

4. How can MedConnect help SNMA? • Serve members • Benefits, programs, networking • Encourage buy-in • Get feedback, answer questions, provide info • Train future leaders • Academic, leadership modules • Organization, Accuracy, Efficiency • Database, reporting, archiving, applications

5. Phase I: Creation of MedConnect • Assigned Member ID • Changeable password • Member profile self-upload/update • Message inbox • Connect function • Member/chapter search • By specialty & state • SNMA Forums • Separate registration and login from MedConnect • Accessible to non-members

6. Phase II: Designing with the Future in Mind • Navigation mapping • Design the system with all anticipated needs/functions in mind PUBLIC PAGE MEMBER PAGE

7. Main Elements My MedConnect Connect! e-Programs e-Training Publications Virtual Office Document Center Dynamic Elements Announcements Meeting Registrations Surveys SNMA Store Calendar Proposed Elements

8. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

9. My MedConnect

10. Membership info Linked to online application Membership number Membership expiration Membership category Profile Demographics (name, address, e-mail, etc…) Career info (student/prof, specialty, degrees, etc…) Message inbox E-alerts to e-mail or convert all e-mail accounts to new system Portfolio Personal page template Blogs My MedConnections Networks, listserves (chapter, region, national) My e-Programs Current programs (e-Mentoring) My e-Training Completed training modules My MedConnect

11. My MedConnect: Sample Profile • Current status: MD Candidate, 2011 • Med School of Medicine, Region IV • Charleston, SC • Major/Specialty/Special interests: Pediatric Neurology • Clinical Research • My Portfolio • My e-Programs • My e-Training • My MedConnections • Message inbox Jane Johnson White Coat Ceremony Edit my profile My Membership info

12. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

13. Connect!

14. Connect! • Member search • View profiles and portfolios • Contact members • Make MedConnections (Network) • Member forums • Chat • Listserves • Chapter/Regional/National • Campaigns • Major projects (PRIDE, Future Scholars, etc…) • Officer elections

15. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

16. Document Center

17. Program Documents Applications New chapters/Regional certification Scholarships, awards, programs, elections Community Service Handouts, activities Archives Officer reports HOD & BOD minutes Governing documents Constitution Policies and Procedures Manual Strategic Planning Documents Operating Plan Executive & Corporate Agendas Operating Budget (?) Document Center

18. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

19. e-Training e-Training

20. Leadership Training Org training modules Officer Member Program training Pipeline International Health Health Ed and Dz Prevention Advocacy Academic Training ACE-iT Protocol Research Programs e-Clerkships Staff Development Staff orientation Development workshops e-Training

21. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

22. e-Programs

23. e-Mentoring Online Service Volunteer Cyber Advocacy Journalism online Speakers Bureau Preceptor Catalog Interview Hosting Advisory Center Pre-med Career Commercial Programs Kaplan, Princeton Review e-Programs

24. e-Programs: e-Mentoring Welcome to SNMA e-Mentoring Register now! or Enter e-Mentoring Search e-Mentors Search e-Mentees

25. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

26. Publications

27. Online access to: JSNMA President’s Newsletter MAPS Minutes So you want to be a Doctor? Others… Submission Articles Photos Advertisements Main website integration Chapter/Regional events Subscriptions Main website integration Publications

28. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

29. Virtual Office

30. Regional/National Offices Chapter status tracking Membership tracking Upload/access reports Motion upload feature HOD voting status Current officer info Committee listserv Calendar upload Chapter Offices Charter status renewal/archive Upload/access reports Membership tracking HOD voting status Current officer info Chapter listserv Calendar upload Virtual Office

31. Sample Chapter Profile(Public View) • Sample Medical School • SNMA Chapter • Chapter President: Richard Stone • Contact info: • Office of Diversity • 123 University Road Cincinnati, OH. 55555 • (888) 555-5555 • sample@snma.org • View our reports(Login required) • Step into our office! (Chapter site) Region V www.samplemedschool.edu Officer login

32. Sample Virtual Chapter Office(MedConnect Access) • Sample Medical SchoolEdit profile • Office of Diversity • 123 University Road • Cincinnati, OH 55555 • ==================================================== • President: Richard Stoneupdate • Advisor: Mary Wright, PhD update • Charter Status: Active renew/print/archive • # of Members: 26 view members • Chapter reports: 1 view/upload reports • Financial Stmnts: 2 view/upload reports • HOD votes: 0 print report Region V Main page Message inbox (888) 555-5555 www.samplemedschool.edu sample@snma.org Edit office info

33. Proposed Elements My MedConnect Virtual Office Dynamic Elements Connect! Publications e-Programs Document Center e-Training

34. Dynamic Elements Dynamic Elements

35. Dynamic Elements • Constantly changing info • Announcements • Meeting Registrations • BOD/NLI and AMEC • May be available for regional conferences • SNMA store • Surveys • Master Calendar (public access) • Feed from officer event calendar

36. Next Phase: Designing with the Future in Mind • Discuss MedConnect features and functions with technology consultant • Consider options for system • Software vs. online Content Management System (CMS) • Be sure that the chosen system has add-on capability • Prioritize system elements • Which elements should be created first? • Create navigation map • This will be an ongoing project as each element is introduced • Funding • Need to dedicate several budget years to this project