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Developing a Sustainable Procurement Policy and Strategy

Developing a Sustainable Procurement Policy and Strategy. EAUC – EAF Programme. EAF Programme. Background Three year project Reducing negative environmental and social impacts through purchasing Steering group, partners from Further Education and Higher Education Training Train the trainer

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Developing a Sustainable Procurement Policy and Strategy

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  1. Developing a Sustainable Procurement Policy and Strategy EAUC – EAF Programme

  2. EAF Programme • Background • Three year project • Reducing negative environmental and social impacts through purchasing • Steering group, partners from Further Education and Higher Education • Training • Train the trainer • Policy and strategy development • Risk based approach to procurement • Supplier engagement • Social issues in procurement

  3. Developing a Sustainable Procurement Policy Agenda 09.00 Introductions and objectives 09.30 Sustainable procurement policies 10.30 Break 10.45 Sustainable procurement strategy Taking this forward 11.30 Action Planning 12.00 Close

  4. Developing a Sustainable Procurement Policy • Format and style of workshops • Interactive • Informal • Varied • Proactive

  5. Developing a Sustainable Procurement Policy Objectives • Develop a shared understanding of what a good Sustainable Procurement Policy looks like • Review good practice • Identify opportunities to move our institution forward

  6. Developing a Sustainable Procurement Policy • Sustainable Procurement Policy • Who is the audience? • What does it do? • What does it look like?

  7. Developing a Sustainable Procurement Policy • Who is the audience? • Senior management • Suppliers and contractors • Internal customers (of purchasing) e.g. budget holders • Employees (within purchasing & outside) • Any other stakeholder

  8. Developing a Sustainable Procurement Policy • What does it do?

  9. Sustainable procurement policy! What does it look like?

  10. Developing a Sustainable Procurement Policy • Using your skills, knowledge and experience • Read and review 3 of the example policies • Highlight key content and themes • Produce a checklist to complete a high quality policy • Be prepared to report back to another group

  11. Feedback! Policy Review Exercise

  12. Developing a Sustainable Procurement Policy • Putting the policy into practice • Supported / signed off at the highest possible level • Regularly revisited and updated the institution becomes more experienced • Should be widely disseminated

  13. Developing a Sustainable Procurement Policy • Putting the policy into practice • Those involved in procurement should have an in depth introduction to the policy • Supporting information should be made available to help implementation • Progress should be monitored, how are people using the policy? Can it be improved?

  14. Developing a Sustainable Procurement Policy • Summary • Develop one or reflect the objectives in existing policy • Get buy in and commitment • Communicate it • Support staff implement is with guidance and workshops • Review and update with experience

  15. Developing a Sustainable Procurement Strategy

  16. Developing a Sustainable Procurement Strategy • What have you got in place already? • What should your strategy include? • What steps do you need to take?

  17. Developing a Sustainable Procurement Strategy • What have you got in place? • Has a cross functional team been set up to develop and implement a strategy? • Has an environmental / social / profile risk assessment been completed? • Has a specific contracts risk register been compiled? • Has the organisation documented a sustainable purchasing policy? • Has this been communicated

  18. Developing a Sustainable Procurement Strategy • What have you got in place? • Centralised versus decentralised purchasing • What major projects or purchases are on the horizon • Outsourcing of services – what are the opportunities

  19. Developing a Sustainable Procurement Strategy • What should your strategy include? • Introduction – why sustainable procurement is needed, drivers and the issues • Guiding principles – what is the strategy trying to achieve, links with the values and mission of your organisation. Roles and responsibilities, commitment

  20. Developing a Sustainable Procurement Strategy • What should your strategy include? • Strategy – outlines how the program will be implemented, a process description of what you are going to do when. • Relate to existing procurement practice and process rather than creating new ones • Work plan – providing timescales, specific implementation steps, SMART • Funding and staffing – who and how much time it is going to take

  21. Developing a strategy Review Exercise

  22. Developing a Sustainable Procurement Strategy • What steps do you need to take? • Put a team together – cross functional • Get high level support and commitment • Analyse purchasing practice • Baseline audit should do this • Evaluate supplier base? • Resources in place • Risk analysis of the goods and services you procure • Develop guidance to support implementation – to integrate into procurement process • Communicate it internally and externally • Monitor and review

  23. Many thanks Jimmy Brannigan jbrannigan@esdconsulting.co.uk

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