UWF’s Strategic Planning Approach

1. UWF’s Strategic Planning Approach

2. The integration of strategic planning, budgeting, operations, and evaluations

3. Strategic Planning Cycle University Planning Council Cycle Operating Budget Cycle Legislative Budget Cycle UWF The Integration of Strategic Planning, Budgeting, Operations, and Evaluations

4. External Inputs (Legislature, FBOE/DCU Community, Etc.) Strategic Planning Cycle Internal Inputs (Faculty, Staff, Students, and Community) Assessments & Improvements (Surveys, Output And Outcome Data Analysis, Accreditation Reviews, Program Reviews, Etc.) Revisions of Plans for Next Operating Cycle (based on Assessments Results) (ongoing) Faculty and Staff Strategic Plans Updates Oct-Nov Departments and Units Strategic Plans Updates Nov- Dec UWF The Integration of Strategic Planning, Budgeting, Operations, and Evaluations Assessments of Accomplishments (Accreditations, Program Reviews, Surveys, Etc.) (ongoing) Major Units & Divisions Strategic Plans Updates Jan-Feb University Academic Programs, Services, & Operations (ongoing) Outcomes (Knowledge, Skills, Attitudes, and Opportunities) Internal Inputs (Instruction, Research, Service, and Support) Outputs (Enrollments, Degrees, Experiences, Etc.) University Strategic Plan Updates - Mar-Apr University Planning Jerry Norris 11-12-2002

5. External Inputs (Legislature, FBOE/DCU Community, Etc.) Internal Inputs (Faculty, Staff, Students, and Community) University Planning Council (UPC) Cycle Assessments & Improvements (Surveys, Output And Outcome Data Analysis, Accreditation Reviews, Program Reviews, Etc.) Committees Review Strategic Planning Issues Jan- Mar UPC Review Assessments Results Nov UWF The Integration of Strategic Planning, Budgeting, Operations, and Evaluations UPC & Committees Review Dept & Major Unit Plans Mar Outcomes (Knowledge, Skills, Attitudes, and Opportunities) UPC and Committees Review Division Strategic Plans March-April Internal Inputs (Instruction, Research, Service, and Support) UPC Make Strategic Planning Recommendations to Exec Council May Outputs (Enrollments, Degrees, Experiences, Etc.) University Planning Jerry Norris 11-12-2002

6. External Inputs (Legislature, FBOE/DCU Community, Etc.) Internal Inputs (Faculty, Staff, Students, and Community) Assessments & Improvements (Surveys, Output And Outcome Data Analysis, Accreditation Reviews, Program Reviews, Etc.) Operating Budget Cycle Process Budget Adjustments Throughout Operating Cycle Develop Baseline Budget For Next Cycle Jan-Mar UWF The Integration of Strategic Planning, Budgeting, Operations, and Evaluations Submit Operating Budgets to FBOE/DCU Aug Identify Funding Levels From All Sources Mar-Jun Develop/Allocate Budgets for Next Cycle – May-Jun Outcomes (Knowledge, Skills, Attitudes, and Opportunities) Executive Council Make Budget Allocation Decisions May-Jun Internal Inputs (Instruction, Research, Service, and Support) Outputs (Enrollments, Degrees, Experiences, Etc.) University Planning Jerry Norris 11-12-2002

7. External Inputs (Legislature, FBOE/DCU Community, Etc.) Strategic Planning Cycle Internal Inputs (Faculty, Staff, Students, and Community) University Planning Council Cycle Assessments & Improvements (Surveys, Output And Outcome Data Analysis, Accreditation Reviews, Program Reviews, Etc.) Revisions of Plans for Next Operating Cycle (based on Assessments Results) (ongoing) Faculty and Staff Strategic Plans Updates Oct-Nov Operating Budget Cycle Committees Review Strategic Planning Issues Jan- Mar Process Budget Adjustments Throughout Operating Cycle Develop Baseline Budget For Next Cycle Jan-Mar Legislative Budget Cycle UPC Review Assessments Results Nov Pursue Legislative Priorities Fall Departments and Units Strategic Plans Updates Nov- Dec UWF The Integration of Strategic Planning, Budgeting, Operations, and Evaluations Pursue Legislative Priorities Spring Submit Operating Budgets to FBOE/DCU Aug UPC & Committees Review Dept & Major Unit Plans Mar Assessments of Accomplishments (Accreditations, Program Reviews, Surveys, Etc.) (ongoing) Submit Legislative Budget Request to FBOE/DCU Jul Receive Legislative & FBOE/DCU Budget Allocations Apr-May Identify Funding Levels From All Sources Mar-Jun Develop/Allocate Budgets for Next Cycle – May-Jun Executive Council Make Legislative Budget Request Decisions - Jun Major Units & Divisions Strategic Plans Updates Jan-Feb University Academic Programs, Services, & Operations (ongoing) Outcomes (Knowledge, Skills, Attitudes, and Opportunities) UPC and Committees Review Division Strategic Plans March-April Executive Council Make Budget Allocation Decisions May-Jun Internal Inputs (Instruction, Research, Service, and Support) UPC Make Strategic Planning Recommendations to Exec Council May Outputs (Enrollments, Degrees, Experiences, Etc.) University Strategic Plan Updates - Mar-Apr University Planning Jerry Norris 11-12-2002

8. Legislative, Board of Education, and UWF Strategic Plans • Mission • Vision • Values • Goals • Imperatives • Priorities (Refer to Summary – Handout)

9. UWF Strategic Goal One Promote a learning environment that encourages the development of individual potential in students, faculty, and staff

10. UWF Strategic Goal OnePriorities • Electronic/Technology Enhancements • Faculty and Staff Recognition • Space Acquisition and Utilization • Student Enrollment/Retention Increases • Quality of the Learning Environment, Academic Experience, and Student Services Enhancements • New Campus Master Plan Systematically Effected

11. UWF Strategic Goal Two Attract and Inspire a diverse and talented student body committed to uncompromising academic excellence

12. UWF Strategic Goal TwoPriorities • Enrolling academically achieved students • Aligning innovative curricula to the strategic plan • Developing a graduate program strategic plan • Aligning facilities and other resources to Students-First initiatives • Marketing to and enrolling a diverse population • Delivering the University’s brand promise

13. UWF Strategic Goal Three Provide solutions to educational, cultural, economic, and environmental needs of the region

14. UWF Strategic Goal ThreePriorities • Aligning UWF with all aspects of the community and its needs • Converting research to products through technology transfer • Reviewing reports for comprehensive data for decision-making • Developing educational partnerships and community services • Reviewing research and service Centers and Institutes • Reviewing Continuing Education/Distance Education

15. UWF Strategic Goal Four Manage growth responsibly through focus on continuous quality improvement of programs and processes

16. UWF Strategic Goal FourPriorities • Outside funding enhancements • Campus safety and security improvements • Financial and Human Resources systems replacements • Faculty and staff salary enhancements • Institutional effectiveness, accountability, and performance reports established • New governance structure improvements

17. Uses of Strategic Priorities • Legislative Budget Requests (LBR) for future • year(s) • Operating Budget allocations for coming year • (Budget increases and decreases) • Operating plans for coming year (University-wide • activities and initiatives • All other UWF plans, activities, and initiatives

18. Legislative Budget Request:What do we ask for?What do we get?What do we do with it?

19. 2002-2003 State AppropriationsTotal State Appropriations

20. 2002-2003 State AppropriationsEducation

21. Division of Colleges and UniversitiesAllocation Process CURRENT BASE + COST TO CONTINUE + ENROLLMENT GROWTH + NEW ISSUES _________________ = TOTAL BUDGET ALLOCATION (Page 3-2)

22. All Educational And General FundsPercentage By University 2002-2003 INITIAL ALLOCATION Excluding Special Units

23. All Educational And General FundsPercentage By University 2002-2003 INITIAL ALLOCATION Including Special Units

24. The University Of West Florida Allocation By Major Issue, (Page 3-4) For Fiscal Year 2002/2003 Estimated Expenditures $67,070,415 2001/02 Non-Recurring Appropriations / Adjustments (204,465) Estimated Recurring Base $66,865,950 Cost to Continue Current Programs 520,042 Goals/Issues 2001-2002 Session C Reduction (2,875,293) 2001-2002 Session C Reduction (490,687) Annualized Session C Salary Reduction (27,236) Salary Incentive Payments 12,110 Reimbursements for 2000-01 PEPC Study 1,935 Auxiliary Learning Aids 61,468 EEO 150,190 Intern Participation Waivers 73,343 Chancellor Lottery 14,630 Unallocated 88,770 Enrollment Growth 4,203,429 Branches, Centers, Partnerships 990,450 Local Initiatives 994,698 Tuition Increase – 5% & 10% 877,160 Other Incidental Rev/Fee Ca. Adjustment 10,669 TOTAL$ 4,605,678 GRAND TOTAL $71,471,628

25. The University Of West Florida2002-2003 Educational and General Funding Sources Total General Incidental/ Enhancement Allocation Revenue Student FeesTrust Fund 71,471,628 50,551,025 18,166,850 2,753,753

26. 2002/2003 Divisional Planning Operating Budget Allocation • Current Base • + Budget Amendment • - Less Non-Recurring Budget Amendments • = Adjusted Base by Division • + Legislative Allocations • = Fiscal Year Allocation by Division • before Strategic Planning • + Strategic Planning • (Distributions and Re-distributions) • ________________________ • = Allocations • after • Strategic Planning • (page 4-1)

27. UWF Operating BudgetAllocations to the Divisions • The President and Vice Presidents allocate (and/or re-allocate) operating budgets to the operating divisions: President’s Division, Academic Affairs, Student Affairs, Advancement, and Administrative Affairs. Allocations are based on the Strategic Plans of the Divisions as displayed in the University Planning Information Center (UPIC)

28. Operating BudgetAllocations Within the Divisions • Each Vice President allocates operating budgets to the individual operating units within their Divisions (Page 5-2) Allocations are based on the Strategic Plans of Colleges and Departments as displayed in the University Planning Information Center (UPIC)

29. Operating Budget Categories Operating Budgets are allocated in the following typical expenditure categories: • Salaries and Fringe Benefits • Other Personal Services (OPS) • Operating Expenses • Operating Capital Outlay (OCO)

30. Capital Budget Fixed Capital Outlay (FCO): • Restricted use • Appropriation received with a year indicator • Each year’s budget accounted for separately • Limited time to use • Unused funds revert back to state

31. Capital Budget Main Types of FCO Funding: • Public Education Capital Outlay (PECO) • Gross receipts tax – 2.5% of electric, gas, telecommunication utilities • Facilities Challenge Matching Grant • 50% Private Funds • 50% General Revenue • Archaeology Building • Capital Improvement Fee Trust (CIF) • Recreational Areas • Eligible every few years to request

32. Capital Budget Five-Year Capital Improvement Plan and Legislative Budget Request: • Submitted each year to the appropriate office in Tallahassee • Plan is reviewed • Approved plan is submitted to Legislature to be approved for funding PECO-Formula Funded Projects: • Normally receive funding each year • Maintenance, repairs, renovations, and remodeling funds • 10% of these funds have to be used for ADA corrections and life safety issues

33. Maintenance, Repairs, Renovations, and Remodeling Fieldhouse Renovation & Expansion $796,229 $6,912,191 Capital Budget Appropriations/Allocations for Year 2002-2003:

34. The University Of West Florida Funding Sources Educational and General: General Revenue Fund Student and Other Fee Trust Educational Enhancement Trust Fund (Lottery) Auxiliary Enterprises: Auxiliary Trust Fund Contracts and Grants: Grants and Donations Trust Fund Sponsored Research Trust Fund Local Fund Accounts: Agency Fund Concession Fund Intercollegiate Athletic Fund Perkins Loan Fund University Activity and Service Fund University Loan Fund University Scholarship Fund Direct Loan Fund Private Funds: The UWF Foundation

35. Operations and Reporting • Budget Transfers and Expenditures Tracking and Reconciliation • Colleges, Departments, and Units Prepare Annual Reports • Interim and Annual Financial Statements and other fiscal reports (UWF Controller, UWF Foundation, etc.)

36. One of the most important features of the UWF Strategic Planning Approach is the Assessments Section, where we analyze how well we did what we planned to do. Based on the results of our analyses, we plan our next year’s activities, and the Strategic Planning Cycle goes on…

37. Assessments of Success of Strategic Plans and Operations • Unit Annual Reports • University Planning Council (UPC) reviews • University-Wide Assessments • Strategic Priorities Accountability Measures (Legislative, FBOE, FBOE-DCU, UWF) • Program Reviews • Accreditations • Advisory Groups

38. The cycle is circular, always in motion, indicating the flow of planning activities which helps UWF to become better and better at what it does. UWF Planning Cycle

39. External Inputs (Legislature, FBOE/DCU Community, Etc.) Strategic Planning Cycle Internal Inputs (Faculty, Staff, Students, and Community) University Planning Council Cycle Assessments & Improvements (Surveys, Output And Outcome Data Analysis, Accreditation Reviews, Program Reviews, Etc.) Revisions of Plans for Next Operating Cycle (based on Assessments Results) (ongoing) Faculty and Staff Strategic Plans Updates Oct-Nov Operating Budget Cycle Committees Review Strategic Planning Issues Jan- Mar Process Budget Adjustments Throughout Operating Cycle Develop Baseline Budget For Next Cycle Jan-Mar Legislative Budget Cycle UPC Review Assessments Results Nov Pursue Legislative Priorities Fall Departments and Units Strategic Plans Updates Nov- Dec UWF The Integration of Strategic Planning, Budgeting, Operations, and Evaluations Pursue Legislative Priorities Spring Submit Operating Budgets to FBOE/DCU Aug UPC & Committees Review Dept & Major Unit Plans Mar Assessments of Accomplishments (Accreditations, Program Reviews, Surveys, Etc.) (ongoing) Submit Legislative Budget Request to FBOE/DCU Jul Receive Legislative & FBOE/DCU Budget Allocations Apr-May Identify Funding Levels From All Sources Mar-Jun Develop/Allocate Budgets for Next Cycle – May-Jun Executive Council Make Legislative Budget Request Decisions - Jun Major Units & Divisions Strategic Plans Updates Jan-Feb University Academic Programs, Services, & Operations (ongoing) Outcomes (Knowledge, Skills, Attitudes, and Opportunities) UPC and Committees Review Division Strategic Plans March-April Executive Council Make Budget Allocation Decisions May-Jun Internal Inputs (Instruction, Research, Service, and Support) UPC Make Strategic Planning Recommendations to Exec Council May Outputs (Enrollments, Degrees, Experiences, Etc.) University Strategic Plan Updates - Mar-Apr University Planning Jerry Norris 11-12-2002

40. Sources of Additional Info • University Planning Information Center (UPIC): http://upic.uwf.edu • University Budgets: http://uwf.edu/budgets • University Controller: http://uwf.edu ~ About UWF • University Foundation: http://uwf.edu/foundation

41. The Cycle Starts With… You! You! You! You! You! You! You! UWF The Integration of Strategic Planning, Budgeting, Operations, and Evaluations You! You! You! You! You! You! You! You! We encourage you to get involved! You!

42. This PowerPoint Presentation This PowerPoint presentation is located in UPIC ~ Planning Communications ~ Publications ~ Miscellaneous ~ LEAD Presentation 2-18-2003. If you have questions, please call the Office of University Budgets or the Office of University Planning.

43. The End! Questions and Comments?