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Contractor Cost and Software Data Reporting: An Update

Contractor Cost and Software Data Reporting: An Update. Ron Lile August 2005. DCARC Initiatives. IT activities Training activities Revamped training program Starting SRDR training Analytical activities Tracking compliance Cost and Software Data Reporting (CSDR) Plans

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Contractor Cost and Software Data Reporting: An Update

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  1. Contractor Cost and SoftwareData Reporting: An Update Ron Lile August 2005

  2. DCARC Initiatives • IT activities • Training activities • Revamped training program • Starting SRDR training • Analytical activities • Tracking compliance • Cost and Software Data Reporting (CSDR) Plans • Validation of submissions • Outreach activities • Engaged external stakeholders • DCAA & AT&L

  3. IT Activities • Manage IT assets & provide customer support • Web & File Servers • Network & Firewall • Maintenance, User Support for DACIMS and associated tools • Automation of the mission critical DCARC workflow & products • CSDR Plan Preparation Tools • CCDR/SRDR Validation Tools • Public Website & DACIMS • Planning & Reporting Process

  4. Old Certificate/Account Request Process Netscape only Certificate Process Manual Entry into eRoom Paper-Based Certificate Process

  5. New Certificate/Account Request Process No Browser Limitation Functioning, Online Certificate Process Direct Entry into eRoom Approval Process Automated in eRoom

  6. Where are We Going? DERS (DCARC eRoom-based System) • DERS will contain DCARC’s workflow process automation • A Replacement for DACIMS current architecture for CCDR Submissions, Storage, & Retrieval • Huge potential for future growth and workflow enhancement Future

  7. DERS: File Uploads • Secure • Directly into eRoom • First step in replacing DACIMS architecture

  8. New Training Vision • More robust approach to training • More active role in training sessions • Material Developers • Gov’t (CAIG/Cost Analysts) • PEO/PMs • Organized around MIL-HDBK-881 Categories • Hosted by either material developers or PEO/PMs • Open to ALL material developers

  9. CY04-CY05 Training • Four sessions held in 2004 • 305 attendees (210 from industry) • Four sessions held in 2005 • 313 attendees (170 from industry) • Remaining training in 2005 • Ships 13-14 SEP Newport News, VA • Surface Vehicles 19-20 OCT St. Louis, MO • Electronic/Automated Software Systems 16-17 NOV El Segundo, CA

  10. Analytical Activities • Assist in reviewing/developing CSDR Plans • Integral part: the Responsibilities Assignment Matrix (RAM) • AT&L support via DAES has been instrumental • Overall real progress but costly • Approval process takes 3 months • All submitted plans need revision • Approved Plans • Plans in progress As of August 1, 2005

  11. Analytical Activities • Validate CSDR Submissions • Lower priority in 2002 and 2003 • Started a “catch-up” plan in June 2004 • All “pending” submissions will be placed in DACIMS • All submissions in DACIMS will have a “Validated” field • All submissions with as of dates after 31 December 2001 will be validated • Backlog completed in January 2005 • Uploading data into DACIMS • Metrics: As of August 1, 2005

  12. Outreach Activities • Coordination with DCAA • Developed audit procedure • Now conducting audits • Coordination with OSD(AT&L) • Acquisition Resources and Analysis (ARA) • Updated MIL-HDBK-881B • Include status of CSDR in DAES Assessments • Revised EVM DID • Format 1 is mandatory • Format 1 must be product-oriented • Format 1 must tie to MIL-HDBK-881B • Format 1 must be the same for CSDR “Submission of Format 1 using a product-oriented WBS in accordance with the WBS Handbook, MIL-HDBK-881, and the CWBS DID, DI-MGMT-81334A, is mandatory. (Note: For contracts that require CCDRs, the CWBS shall be developed, approved, and maintained in accordance with DoD 5000.4-M-1, Cost and Software Data Reporting Manual, and the CWBS DID.)”

  13. Historical ACAT 1 CSDR Status As of March 10, 2004: End of 1st Rd of DAES Reporting 1- Or Agreed Upon Path Forward 2- Includes Data Issues or Plan Implementation Issues 3- Includes No Progress on Data Issues or Plan Implementation Issues

  14. Current ACAT 1 CSDR Status Primarily plan issues that are not being worked Primarily data issues that are not being worked Primarily data issues that are being worked Data/Plan issues that are being worked Primarily plan issues that are being worked Plans approved months ago yet still not on contract As of June 22, 2005 *- New MDAP 1- Or Agreed Upon Path Forward 2- Includes Data Issues or Plan Implementation Issues 3- Includes No Progress on Data Issues or Plan Implementation Issues

  15. Moved to MDAP Status Current Pre-MDAP List Pre-MDAPs and CSDRs Has Engaged DCARC CAIG Approved CSDR Plans

  16. Summary • Increased automation • Increased efficiency • Significant improvement since January 2004 • 1st Round (end March 2004): • 44 Red/Yellow Advisory • 10 Yellow • 4 Green/Green Advisory • Currently (mid-June 2005): • 7 Red/Yellow Advisory • 22 Yellow • 48 Green/Green Advisory • Earlier CSDR planning from Pre-MDAP Programs • Still have problem programs • Underlying issues still not addressed

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