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State Budget Reductions ED Jobs FFATA Reporting Email Questions to: SAFS@k12.wa.us

State Budget Reductions ED Jobs FFATA Reporting Email Questions to: SAFS@k12.wa.us. OSPI K-20 Videoconference October 20, 2010. STATE BUDGET REDUCTIONS FOR 2011. Three Issues for the State Budget .

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State Budget Reductions ED Jobs FFATA Reporting Email Questions to: SAFS@k12.wa.us

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  1. State Budget ReductionsED JobsFFATA ReportingEmail Questions to: SAFS@k12.wa.us OSPI K-20 Videoconference October 20, 2010

  2. STATE BUDGET REDUCTIONS FOR 2011

  3. Three Issues for the State Budget • Governor must address at least $500 million shortfall in the current fiscal year (ending June 30) • Governor implemented an across-the-board cut to all state -general fund programs, excluding basic education, pensions and debt payments (6.287% reduction) • Governor must prepare a 2011-13 biennial budget that addresses a $4 billion shortfall

  4. Current Year Forecast continues to be revised downward

  5. State General Fund Components

  6. Across the Board Cuts In Education

  7. Reduction Timeline • Apportionment Areas, such as: • Levy Equalization • K-4 Enhancement • Highly Capable • National Board Stipends • I-728 Funding • Reductions would take effect in late May or June if the legislature doesn’t take action sooner • Other State Funded areas, such as: • Nurse corps • Assessment budget • State funded grant programs • OSPI budget • Reductions would begin in October 2010 and likely continue throughout the school year.

  8. Across the Board Cuts are Not Final • All reductions must be enacted by the Legislature. • Superintendent Dorn is requesting that K-12 funding – especially the K-3 enhancement, I-728, Highly Capable and Levy Equalization remain funded at the budgeted level. No further cuts to these areas – part of school districts core funding – should be considered. • The K-20 presentation in mid-October regarding the Education Jobs funding will also address the budget reduction issues.

  9. 2010-11 Supplemental Budget and 2011-13 Biennial Budget • Superintendent Dorn’s priorities continue: • Full Funding for Education • Fund basic utilities, supplies and materials • Fund actual costs of transportation • Support Early Learning • Full Day Kindergarten and Lower Class Sizes for K-3 • Redesign the State Assessment System • Assessments should be fair and meaningful for students and educators • Increase Student Achievement and Reduce the Dropout Rate • Focus will be on Math and Science along with a comprehensive dropout prevention initiative • Expand Career and Technical Education • Provide more opportunities for integration of CTE with Math, Science, Literacy and other graduation requirements

  10. Budget Cuts Q & A Q: Are the cuts and timing subject to approval by OFM or does the Superintendent have the authority to make these decisions? A: The Superintendent was required, like all state agencies, to cut 6.287% from each proviso within the budget. OSPI has been able to determine the timing of the reductions and what to reduce within the proviso. However, in many provisos there are limited, if any, choices.

  11. Budget Cuts Q & A Q: We assume that the cuts represent a 6.287% across-the-board reduction of all FY2011 line times that are not protected as a part of basic education. Is this correct? A: Yes, this is correct. Basic education, pension costs and debt payments were exempted from the cuts – but all other portions of the budget were impacted.

  12. Budget Cuts Q & A Q: Does the reduction of $25.7 million for I-728 represent last school year’s July and August 2010 payments to districts? A: Yes, it is the 2010 July and August payments to districts. If the Legislature were to take no action, OSPI would be forced to reduce districts’ apportionment in May by these amounts. While OSPI believes this to be unlikely, districts should carefully monitor Legislative action on the FY11 Supplemental budget.

  13. Budget Cuts Q & A Q: Will districts be able to carryover any unspent I-728 revenue from 2009-10 to 2010-11? Will there be recovery of these funds? A: There have been no decisions to date to recover the unused funds from any program. Recovery of grants would need to be authorized by Legislative action in the supplemental budget.

  14. Budget Cuts Q & A Q: Is Full Day Kindergarten funding affected by the 6.287% across the board reduction? A: No, Full Day K is not impacted by the across-the-board cuts because it is funded out of a different fund, Education Legacy.

  15. Budget Cuts Q & A Q: When will the cuts be reflected in districts’ apportionment? A: Apportionment payments will be impacted based on the 2011 Supplemental budget when passed by the Legislature and signed by the Governor. If no action is taken by May, payments will be limited to the amount of allotment authority OSPI has - including the 6.287% cuts.

  16. Budget Cuts Q & A Q: What about the National Board bonus? Will this be funded, and how will this cut impact it? A: Just as the other apportionment payments, OSPI will be limited to the allotment authority it has been provided. OSPI will provide the full amount of the bonus stipends, to districts until funding runs out. At that time, payments to districts will be put on hold until the legislature and governor provide additional funding through the budget process.

  17. Budget Questions

  18. ED JOBS

  19. Education Jobs • $10 billion to save or create education jobs for the 2010-11 school year. • Funds must be available to Districts for the 2010-2011 school year • Districts may use the funds through September 30, 2012

  20. Distribution of Education Jobs Funds • OSPI will make funds available based on October enrollment and staff mix data • OSPI does not direct how a District may use its Ed Jobs funds • OSPI will not require a District to submit an application for Ed Jobs funds if it has already submitted an SFSF application • Districts that have not submitted an SFSF application must submit an Ed Jobs application to OSPI to receive funds

  21. Local Uses of Funds: Eligible Employees Must be used for compensation and benefits costs related to teachers and other employees who provide school-level educational and related services “Other employees” may include: Interpreters Physical, speech and occupational therapists Security officers Maintenance workers Nurses Bus drivers Cafeteria workers • Principals • Assistant principals • Academic coaches • In-service teacher trainers • Classroom aides • Counselors • Librarians • Social workers

  22. Prohibited Uses of Funds • The statute prohibits Districts from using Ed Jobs funds for general administrative expenses including administrative expenditures related to the operation of the superintendent’s office, the school board, and salaries and benefits of district-level administrative employees

  23. Accountability and Reporting • OSPI and Districts must maintain records that separately track and account for Ed Jobs funds • States and Districts must fulfill reporting requirements under section 1512 of ARRA • Similar reports as required by ARRA funded programs (jobs created reports)

  24. Ed Jobs Q and A #9 • Q: When can the districts begin receiving funds? • A: Allocations and the iGrants form package will be made available to LEAs by October 29th. Districts can claim funds once a budget has been submitted and approved in iGrants.

  25. Ed Jobs Q and A #4 • Q: Is the Washington State Legislature involved in deciding how to spend this money? • A: Expenditure authority will require legislative approval, but the State is prohibited from making decisions on the exact use of these funds in local districts. However, the receipt of these funds could be factored into decisions by the legislature to address the FY11 deficit or the 11-13 Biennium projected deficit.

  26. Ed Jobs Q and A #5 • Q: Could the state reallocate unspent funds if not needed by local school districts? • A: Yes. OSPI would need sign off from the school district indicating that they do not wish to participate. Then, OSPI could reallocate the funds. OSPI will ask for Superintendents to notify us is writing of this decision by June 30, 2011.

  27. Ed Jobs Q and A #6 • Q. Does this program replace the funding that districts received under the SFSF program distributed through the school funding formula? • A. No. This is a new separate program from SFSF.

  28. Ed Jobs Q and A #10 • Q: Will school districts be able to spend all of their initial allocation right away? • A: OSPI will allocate the entire award based to districts based on October apportionment data. Districts will be allowed to draw all of the allocation immediately. Districts must notify OSPI in writing by June 30, 2011 if they do not chose to accept this funding. Adjustments to allocations will be made shortly thereafter to re-distribute any of these funds.

  29. Ed Jobs Q and A #11 • Q: If the district doesn't intend to use the funds in school year 2010-11, but wishes to save the funds for school year 2011-12, what does the district need to do? • A: Districts should complete a budget, to “notify” OSPI that they want to receive the funds. All remaining funds will be carried over to the 2011-12 year per OSPI’s normal business rules.

  30. Ed Jobs Q and A #12 • Q: What types of employees can be paid using these funds? • A: Only wages and benefits and only for the purpose of providing educational support for students. The USDOE guidance, gives examples of several types of positions that might be funded with these dollars, including teachers, principals, librarians, counselors and bus drivers.

  31. Ed Jobs Q and A #12 • Q: What specific activities are not allowed in this grant? • A: Funds may not be used for administrative purposes related to the operation of the Superintendent’s Office or for other district-level support purposes. Expenditures in the following activities, defined as central administration, will not be allowable for this grant: 11, 12, 13, 14, 15, 21, 41, 51, and 61.

  32. Ed Jobs Q and A #13 • Q How can these funds be used? • A These funds can be used for the salary (or hourly wages) and benefits associated with any normal and reasonable activity for allowable staff. In addition, some other examples at the local level include paying for additional days for responsibility contracts or for incentive pay for hard-to-staff schools and subjects. The USDOE guidance document includes more examples of allowable uses.

  33. Ed Jobs Q and A #14 • Q: Can a school district use these funds to fund contracts with outside entities? • A: No. A district may not use these funds to contract with a non-LEA to provide services to a school district under any circumstances. A school district may contract with another district or ESD to provide services, such as when a school district contracts with an ESD to provide a school psychologist. But, the employee providing the service must be an employee of the school district or ESD.

  34. Ed Jobs Q and A #14 • Q: Can a school district use these funds to fund contracts with another school district or ESD? • A: A school district may contract with another district or ESD to provide services, such as when a school district contracts with an ESD to provide a school psychologist. But, the employee providing the service must be an employee of the school district or ESD.

  35. ED Jobs Questions

  36. Federal Funding Accountability and Transparency Act (FFATA)

  37. FFATA - Overview • Applies to NEW grants (non-ARRA grants), over $25,000, received directly from any federal agency, after October 1, 2010. • If there are no subrecipients (regardless of amount) or contracts (exceeding $25,000), no reporting is required.

  38. Federal Funding Accountability and Transparency Act (FFATA) Q: What is FFATA? A: The Federal Funding Accountability and Transparency Act (FFATA) was signed into law in September of 2006 and requires that information on federal contracts and awards be made available to the public via an easy to use single, searchable website. Federal agencies have been submitting prime recipient information to the website, USASpending.gov, since January 1, 2008. 

  39. Federal Funding Accountability and Transparency Act (FFATA) Q: When are school districts affected? A: When the Recovery Act was passed with its many new requirements for federal reporting, FFATA requirements at the state level were put on hold. However, the project is now on the front burner and the federal Office of Management and Budget (OMB) is requiring sub-recipient reporting by districts beginning on October 1, 2010. Reporting requirements for regular, annual federal awards that are passed through OSPI (e.g. Title I), have not yet been determined.

  40. Federal Funding Accountability and Transparency Act (FFATA) Q: What does this mean to school districts? A: Data on sub-contracts, sub-awards, and compensation information is required of the prime recipient. States and local governments receiving federal awards are likely prime recipients and therefore affected by this guidance. The flow of information under FFATA is similar to that required by the Recovery Act. Data currently reported under the Recovery Act need not be also reported under FFATA.

  41. Federal Funding Accountability and Transparency Act (FFATA) Q: What is our state doing? A: Each entity/agency is responsible for its own reporting to the FFATA website: http://www.ffata.org/ffata/.

  42. Federal Funding Accountability and Transparency Act (FFATA) Q: Where can you get more information? • A: OMB issued a memo 8/27/10, along with guidance, available at http://www.whitehouse.gov/sites/default/files/omb/open/Executive_Compensation_Reporting_08272010.pdf. • ·         Further OMB guidance on data quality is expected to be released soon. • ·         The PowerPoint presentation, recording, and handouts from a recent FFATA webinar are available at http://www.nasact.org/FFATA/index.cfm. • ·         The FFATA website has further information: http://www.ffata.org/ffata/.

  43. Questions?? Shawn Lewis – shawn.lewis@k12.wa.us Cal Brodie – cal.brodie@k12.wa.us JoLynn Berge – jolynn.berge@k12.wa.us

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