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What Information you have and where you should keep it!

What Information you have and where you should keep it!. Program materials News materials Newspaper Radio TV Pictures Newspaper clippings Milestone materials. What is Content Information? . Electronic materials Blogs Tweets Born digital materials Items of historical nature

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What Information you have and where you should keep it!

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  1. What Information you have and where you should keep it!

  2. Program materials • News materials • Newspaper • Radio • TV • Pictures • Newspaper clippings • Milestone materials What is Content Information?

  3. Electronic materials • Blogs • Tweets • Born digital materials • Items of historical nature • Items related to policy change/management/development What is Content Information ?

  4. The mandate of University Archives & Historical Collections (UAHC) was founded on a resolution of the MSU Board of Trustees, as recorded in the minutes of November 21, 1969. This resolution claims all records reflecting the official activities of university officers and offices are the property of Michigan State University and that such property could not be destroyed without the approval of the director of archives. Records management establishment and authority

  5. Electronic records management applies the same principles of paper records management in an electronic environment. Many of the traditional paper records now are found only in an electronic or digital format. Electronic records management

  6. How is information managed?

  7. Information being lost Information walking away Information being unfindable Electronic information not being valued What are the biggest concerns?

  8. File folders (paper or electronic) need to be managed • Sort • Discard – delete, destroy as appropriate • Submit to Knowledge Repository or Archives • Know your records management schedules • Send your materials to MSU Archives What can I do?

  9. http://archives.msu.edu/records/ Formal list of record retention: What is important to know? Historical, of importance to MSU Shows policy changes Financial and Personnel records are different Records management schedules

  10. Official correspondence, annual and summary reports, final grant reports, policy statement and procedures Speeches, presentations, and recorded performances and events Meeting minutes and agendas Publications such as newspapers, research articles, newsletters, brochures, programs, and posters Keep to send to archives

  11. Films, recordings, tapes, and photographs including samplings of material created for teaching programs (electronic or paper format) Program syllabi, curricula, and instruction notes Keep these one year, and if not using them as a base for another program, send to archives Keep to send to archives

  12. Extensions archive • Accessible • Searchable • Current and historic • First line of saving any electronic materials • Paper ? Knowledge Repository

  13. Don’t forget • AoE files • County files • District files • Institute files • Program Area files • Portal and Sharepoint files • Other online files (Utube, Twitter, Blogs, Facebook)

  14. For more information, help or to add files contact: Cindy Straus, strausc@msu.edu 221 Ag Hall, MSU 517-353-4890 x 198

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