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District 5 Staff Agenda

District 5 Staff Agenda. February 12, 2014 Taylor County Extension Office 10:00 am EST. Personnel & Programs. PERSONNEL UPDATES Health Rick Greenwell - Blood Clot, Home Recuperating Misty Dubre - Auto Accident, Home Recuperating Sheilah Childers – Shoulder Surgery

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District 5 Staff Agenda

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  1. District 5 Staff Agenda February 12, 2014 Taylor County Extension Office 10:00 am EST

  2. Personnel & Programs • PERSONNEL UPDATES • Health • Rick Greenwell - Blood Clot, Home Recuperating • Misty Dubre - Auto Accident, Home Recuperating • Sheilah Childers – Shoulder Surgery • Jennifer Bridge’s Dad – Surgery • Greg Whitis’ Brother-in-law - Illness/Hospitalized • Resignations • Teran Ransom- Hardin CEA for FCS (1/10/14) • Michelle Robinson- Grayson Support Staff (2/14/14)

  3. Personnel & Programs • CONTINUED: PERSONNEL UPDATES • Hiring • Russell CEA for ANR, Chelsey Pickens (1/1/14) • LaRue Co EFENP (position closed – 53 apps) • Meade Co EFNEP (position closed- 32 apps) • Grayson County SNAP (posting TBA) • Nelson County SNAP (posting TBA) • W KY Area Nutrition Agent (position closed 2/2/14) • Nelson County 4H-YD (position closed – 67 apps) • Jeff Smith, District 1 Director (1/21/14) • New NEP Payroll Assistant – Deanna Rawls

  4. Personnel & Programs • CONTINUED: PERSONNEL UPDATES • Retirements/Post-Retirement Appointments • David Harrison, LaRue CEA for ANR (12/31/13 - 1/7/14) • Jack Ewing, Grayson CEA for ANR (1/31/14 - 2/6/14)

  5. Personnel & Programs • CONTINUED PERSONNEL UPDATES • Sympathy • December: David Harrison, loss of Mother • January: Jennifer Bridge, loss of Uncle Joy McGinnis, loss of Mother Misty Wilmoth, loss of Aunt Joe Kurth, loss of Daughter • Births • Photo Updates

  6. WELCOME James River Mason & Lillian McKay Necessary James River Mason Grandson of Carole Goodwin Lillian McKay Necessary Granddaughter of Jack Ewing

  7. Personnel & Programs • PROGRAM HIGHLIGHTS • FCS – Dayna Parrett, Nelson CEA • ANR – Ron Bowman, Nelson CEA • 4-HYD – Kindra Ewing, Grayson CEA • Horticulture – Dennis Morgeson, Washington CEA • IT UPDATE - Ben Dustin • SPECIAL THANKS • Refreshments – Clinton and Cumberland Counties • Host and Lunch Arrangements – Taylor County

  8. Information – Deadlines - Events • ADMINISTRATIVE UPDATE • Dean Nancy Cox • Started new position 1/1/14 • No anticipated Policy Changes • Excellent support for CES • Dr. Jimmy Henning • Chair of ECOP (Extension Committee on Policy) • Primary coordinating body for CES in nation • Congratulations extended on this honor • Outreach/Engagement Contact - UK Strategic Plan

  9. CONTINUED ADMINISTRATIVE UPDATE • Agent Vacancies • Minimum being held at 35 • Current Vacancies – 36 (26 are stopgap) • No Stopgap releases scheduled at this time • Extension Security and Safety Focus Group • Collaborative effort with UK Police Department • Contact: Andrea Higdon, Emergency Mgt. System • D5 Members: Robbie Smith, Nelson CES for Hort. Megan Klee, Casey CEA for 4-HYD

  10. ANR SPRING UPDATE • March 5 – Robinson Station • Main focus will be Horticulture • BUDGET UPDATE – FEDERAL • Farm Bill passed (mandated programs - SNAP) • Restored sequester cuts • Smith Lever allocations ($271mil to $300mil FY 14)

  11. BUDGET UPDATE – STATE and UK • Updates: UK President and Provost • State Proposal: 2.5 % cut in operating funds • House restored 2.5 % for Post-Secondary • Senate expected to follow suit • Operating funds: i.e. salaries, teaching, Extension • Governor’s Budget is first - changes until 4/15 • UK is Charting it’s course: • New 6 Year Strategic Plan • New Financial Budget Model

  12. BUDGET REQUESTS/CONCERNS • TIF • CAFE Contact - Tim West, Dir. of Business Adm. • KRS 164.605 to 164.675 • Revenues specified for ANR, FCS, and 4-H programs • http://www.klc.org/news/1068/What_is_Tax_Increment_Financing_(TIF) • PVA funding from SPGE’s • CAFE Contact - Tim West, Dir. of Business Adm. • Proposed fees on Special Purpose Govt. Entities • Executive Budget supports PVA proposal

  13. BUDGET PLANS for 2014-15 • Rough Draft Due to DD – Feb 28, 2014 • Budget Plan due to Fiscal Ct. – April 15, 2014 • Factor maximum 3% raise for Support Staff • No guarantee – Provost approval required • Additional DLG forms and dates forthcoming • BUDGET TRAININGS • Fiscal Coordinator Training – TBA (SPGE Information) • Money Handling Training – Next Month • KRS - 65A – Discussion continuing with DLG

  14. Career Ladder Update • Applications submitted to Karen Ramage • Level 4 will be reviewed by Peer Committee • Current Incentives: • Level 2 - $2,000 • Level 3 - $2,500 • Level 4 - $3,000 • Client Protection Committees • Required: must meet at least once a year

  15. COUNTY EXTENSION COUNCIL • Submit list of officers (names/addresses) • DIAGNOSTIC LAB REPORTS • Going electronic first of March • Forms will be on-line • Digital consulting operating by mid-March • http://www2.ca.uky.edu/agcollege/plantpathology/extension/pdd_lab.html

  16. ESP – STATE MEETING FEB. 24 • Mtg. - 2 PM, Hyatt; Night event - Shakespeare & Co. • Report to People Winners • D5 Contacts: Jack Ewing and Tyrone Gentry • EXTENSION CONFERENCE • February 25 – 27; Hyatt Regency • http://ces-extconf-2014.ca.uky.edu/ • eXtension ID’s • All Agents need to create an account • Dr. Henning's email - http://about.extension.org/

  17. FOUR-H CONTACTS (9/1/14 – 8/31/15) • Due to Dr. Charlene Jacobs by 3/29/14 • Events/Activities; Workgroups; Advisory and Camping • KSU Update • Still working on MOU’s and Agent Titles • Laura Rogers is now working out of Pulaski County • Restriction on travel has been removed • KY 4-H Volunteer Forum 2014 • Great educational and recognition opportunity

  18. RANDALL BARNETT COUNCIL AWARDS • State Contact: Karen Ramage (Winner TBA) • Special Thanks: D5 Entries - Hardin and Taylor Cos • REPORTING ANNUAL DUE DATES/TIME LINES • January, 2014 • County Payments to Tina Ward; Copies to DD • Special District Report (DB Members) • Officers must be elected by Jan. 30 • Copies filed with County Court Clerk • Copies to DD – 5 Counties still remaining • .

  19. CONTINUED: REPORTING ANNUAL DUE DATES/TIME LINES • County District Board Treasurers Bonded • Within 10 days of his/her election • 125% of the largest amount in hand at one time • February, 2014 • County Offset Voucher • Due to DD by Feb. 15 (signed form) • CES Budget Plan “Rough Draft” • Due to DD by Feb. 28 (before DB finalizes)

  20. Secretary Training – March 24, 25 • Hospitality/Lodging - Capital Plaza, Frankfort – 3/24 • Reservation deadline – 2/28 • Training - Franklin Co. Extension Office – 3/25 • Committee Contact - Jack Ewing, Grayson ANR • SNAP-Ed Reporting – Electronic Sign-up Mar. 1 • Minimum of 100 hours (all Agents) • Assistants can report (other than NEP) • $1500 per county for cost reimbursement (any agent) • $60 – School Gardens; $60 – Community Gardens

  21. STATE EXTENSION COUNCIL • Meeting: Feb. 26, Hyatt Regency, Lexington • Current District 5 Membership • Group 1: Hardin, Chuck Crutcher (next rotation - Meade) • Group 2: LaRue, Robert Enlow, Jr. (next rotation - Marion) • Group 3: Green, Ada Mae Handy (next rotation - Russell) • Group 4: McCreary, Pam Gibson (next rotation - Pulaski) • At-Large: Casey, John Gossage (next rotation - Clinton) • STATE FAIR ASSIGNMENTS • D5 Assignment Handout

  22. SUPERVISION TRAINING – March 11 • Time: 10 :00 AM – 4:00 PM ET • Location: Taylor County Extension Office • Pre-work is required • Agents required to take training have been notified • Instructors: Donna Vanover and Tommy Leach • TRAVEL REIMBURSEMENT • Lower as of January 1, 2014 to .56 per mile

  23. ANNUAL BUDGET TRAINING FOLLOWING LUNCH *Program Groups May Meet as Needed Following the Training

  24. JANUARY BIRTHDAYS! • Jan 2Rick Greenwell (Washington ANR) • Jan 3 Andrea Corbin (Green Support Staff) • Jan 9 Kelli Bonifer (Adair FCS) • Jan 10 Ron Bowman (Nelson ANR) • Jan 11 Ricky Arnett (Green ANR) Judy Bates (Wayne Support Staff) • Jan 13 Lynnette Allen (Breckinridge 4-HYD) Donna Curl (Meade Support Staff) • Jan 15 Lizzie Spalding (Marion FCS) Alex Bryant (Breckinridge 4-HYD) • Jan 24 Bonnie Jolly (Hardin 4-HYD) • Jan 25 Donna Ridener (McCreary NEP Assist.)

  25. FEBRUARY BIRTHDAYS! • Feb 2 Linda Will (Hardin Support Staff) Will Stallard (Casey CEA for ANR) • Feb 4 Pat Hardesty (Taylor CEA for ANR) • Feb 13 Elijah Wilson (Cumberland CEA for 4-H) Marla Stillwell (Hardin CEA for 4-H) • Feb 15 Richard Whitis (Pulaski CEA for ANR) • Feb 19 Susan Martin (Grayson Support Staff) • Feb 24 Fran Hodges (Hardin Support Staff) • Feb 25 Jessica Vincent (Hardin Support Staff)

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