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Current Governance issues that the monitoring and evaluation systems aims to address

Implementation of Government Action and Interventions on the Basis of Results Based Management (RBM): Presentation by Dr Ellen Kornegay Deputy Director General: Dept of Public Service and Administration

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Current Governance issues that the monitoring and evaluation systems aims to address

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  1. Implementation of Government Action and Interventions on the Basis of Results Based Management (RBM): Presentation by Dr Ellen Kornegay Deputy Director General: Dept of Public Service and Administration Developing Capacities in Leadership for Better Coordination of Networked and On-line Government Services 23-25 April 2008

  2. Current Governance issues that the monitoring and evaluation systems aims to address • Some of the challenges that currently faces government: • Co ordination of cross cutting projects/programmes • Ensure everyone is working toward a common goal • Inability to determining the impact/success of current programmes/projects • Insufficient learning • Lack of proactive and focused intervention • Limited capacity to execute recommended interventions

  3. The Power of Measuring Results • If you do not measure results, you can not tell success from failure • If you can not see success, you can not reward it • If you can not reward success, you are probably rewarding failure • If you can not see success, you can not learn from it • If you can not recognize failure, you can not correct it • If you can demonstrate results, you can win public support

  4. What Are We Talking About? • Results-based monitoring and evaluation measures how well governments are performing • Results-based monitoring and evaluation is a management tool! • Results-based monitoring and evaluation emphasizes assessing how outcomes are being achieved over time

  5. Monitoring vs Evaluation

  6. Current Transversal M&E Systems

  7. Public Service M & E System – (OPSC) • SA Constitution lists 9 basic values and principles that should govern the public service • The PS M & E System looks at the extent to which public service departments comply with these principles • The system aim to gather info that can be used to identify areas needing attention, ultimately contributing to improved public service performance • This information is published on an annual basis in the State of the Public Service Report.

  8. Public Service M & E System – (OPSC) - System

  9. Public Service M & E System – (OPSC) - System

  10. Public Service M & E System – (OPSC) - System

  11. Compendium of developmental indicators – Presidency • This system summarises the data on trends mainly for the period leading up to the middle of this government's term, two-and-half years after the April 2004 elections. The information, sourced from official statistics and research by local and international institutions, has been clustered into ten broad themes: • economic growth and transformation • employment • poverty and inequality • household and community assets • health • education • social cohesion • safety and security • International relations? • good governance

  12. Programme of Action (Presidency) • The system is based on the Government Programme of Action that flows from the Cabinet Lekgotla and President’s State of the Nation Address • The aim of the system is to provide an indication for progress made in implementing the priorities of government • Project managers update report cards every two months through a web-based system. • The system indicates • Those areas where progress is slow and in needs of intervention • Those areas of good progress as examples of best practices • Feedback on progress is given on a two monthly basis via media briefings and also published on www.gov.za

  13. In Year Monitoring (National Treasury) • Monthly monitoring reports: • Focus on performance against budget • Alert managers where remedial action is required • Non-financial indicators included from October 2005 • Reports consolidated and published: • National Departments – monthly publication in the national Government Gazette • Provinces – Monthly monitoring and reporting BUT quarterly publication in the national Government Gazette

  14. Non Financial Reporting (National Treasury) • This system is based on departments’ reporting against targets set in their Annual Performance Plans • The provincial indicators are set centrally to facilitate comparisons • The system indicates • Those areas where progress is slow and in needs of intervention • Those areas of good progress as examples of best practises • This system together with the In Year Monitoring System facilitate cost benefit analysis • The system are updated on a quarterly basis • The system has been rolled out but there is still a problem with the quality of the data provided by departments

  15. Provide ‘management information’ that can be used to assess organisational performance. Facilitate review of performance over a period of time and assess progress on performance changes and reforms introduced. Determine the specific interventions required to ensure that the public service and specific public service organisations function optimally. Establish performance benchmarks and achieve excellence through comparative assessments within the public service. Facilitate learning from data and information, and enhance knowledge exchange between public service organisations. Public Management Watch (DPSA)

  16. Public Management Watch - Indicators

  17. Need to integrate the systems • Ensure the linkage of all our activities to common goals • Assure learning and effective intervention in programmes/projects • Lessen administrative burden on departments • Enhance the usefulness of the information • Able to analyse using more than one dimension • Enhance the quality of the information • Have a common set of information • Enhance the accessibility of the information

  18. Reporting from the GWM&E System • Reports from the transversal systems • Bi monthly POA report • Quarterly PMW, IYM and Non Financial Performance • Annual State of the Nation Report on different programmes of government • Term of Office Review • 2014 – Review • Special sector M&E reports – Education &Health • Continuous reporting through the other M&E Systems

  19. How would the GWM&E System help to address governance issues • Assists with the coordination through the provisioning of consolidated and aggregated reports • Assist with the creation of common goals through the linking of departmental/sector/cluster activities to government strategic objectives • Ensure the measurement of objective via a set of indicators • Assist the culture of learning by making the information readily available and inculcating a culture of feedback • Provide the information required to proactively intervene using limited resources

  20. RSA experience regarding interventions • Top down interventions • Seen as enforcement from the ‘top’ • Lack of ownership from departments • Not sustainable due to disengagement • New approach/Coordinated approach • Promotes peer support • Enables knowledge sharing • Limited resources are channeled to where they are needed the most • National/Oversight departments play facilitation role

  21. Thank you

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