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Wait List and Permission List

Wait List and Permission List. Wait List Overview. Keeps a running list of students who want to enroll in a full class. Automatically attempts to enroll students in request order as space becomes available, on a first-on first-off basis. No direct faculty effort is required.

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Wait List and Permission List

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  1. Wait ListandPermission List

  2. Wait List Overview • Keeps a running list of students who want to enroll in a full class. • Automatically attempts to enroll students in request order as space becomes available, on a first-on first-off basis. • No direct faculty effort is required.

  3. Permission List Overview • Used for “instructor consent” courses, where faculty need to selectively choose who is allowed to enroll. • Allows students to leave requests to enroll, which you can grant or deny through Faculty Self Service. • Similar to old ISIS process.

  4. Details The Wait List

  5. The Wait List • Wait lists are established when your class is initially scheduled. • If a wait list capacity is set (9999 is the default size), when the class fills students will be able to get on the wait list. • If the class is scheduled with no wait list capacity, when the class fills students are closed out.

  6. The Wait List This class has an available wait list (though no one is on it yet).

  7. The Wait List The class search shows how many students are on the wait list, or if there is no wait list.

  8. The Wait List • Students cannot get on the wait list if they do not meet the requisites for your class. • Since students are released to enrollment in priority order (fourth-year first, then third-year, etc.), upper-class students have the earliest opportunity to get on the list.

  9. The Wait List You can see who is on the wait list for your class, and their position, by viewing the class roster in self service and selecting the status of “waiting”.

  10. The Wait List Enrollment Order • When a spot opens up, the system will attempt to enroll the first person on the list. • If the transaction will cause a time or credit-limit conflict for the student, however, the system will attempt to enroll the next person on the list.

  11. The Wait List Enrollment Order • When students add to a wait list, they have the ability to identify a “drop if enroll” current course to be swapped if the wait list request is successful, and to edit that as needed. • If you see students are being bypassed by the wait list process, it is usually because they need to identify (or change) a “drop if enroll” class to prevent the conflict.

  12. The Wait List Multi-Component Classes • For multi-component classes—such as a lecture with a dependent discussion or lab—a spot must open up in both components for the student to be enrolled. • Thus, the first student on the lecture wait list may be bypassed if he/she has selected a discussion/lab that is not yet available. • Wait list position for the discussion/lab is more important than position for the lecture.

  13. The Wait List Ad Hoc Permissions • If you grant an ad hoc permission for a wait listed class, you’re allowing that student to bypass the list, even if the class is full. • If you grant an ad hoc permission to someone already on the wait list, the student has to delete their wait list request before attempting to enroll with the permission • Note that students see their position on the wait list, so they can see that they’ve been bypassed.

  14. Details The Permission List

  15. The Permission List Permission List is invoked for Instructor Consent classes. This is established when your class is scheduled. Students leave requests explaining why they want to enroll.

  16. The Permission List In the Faculty Center, the permission icon appears when you have pending permission requests awaiting your decision. You will need to check periodically for new requests.

  17. The Permission List • You can view pending permissions in your Faculty Center, and choose which ones to grant or deny. • Students receive an automatic email informing them of your decision. • A granted permission overrides all requisites and the class capacity. (It does not override the student’s holds or maximum credit limits.)

  18. The Permission List • The system automatically generates an expiration date for the permission. • Permissions granted prior to the start of the semester are valid for two weeks, no later than the first day of the semester. • Permissions granted after the start of the semester are valid through the following day. • If the student fails to enroll before the expiration date of the permission, he/she has to make a new permission request.

  19. For additional guides and screen shots on Wait List and Permission List, and other SIS functionality, click on the SIS HELP, TIPS, TUTORIALS link on the SIS portal at www.virginia.edu/sis. Additional Resources

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