FSA Assessments: Find It, Fix It, and Enhance Compliance

1. Session 21 FSA Assessments: Find It, Fix It, and Enhance Compliance Michael Cagle and Holly Langer-Evans | Nov. 2012 U.S. Department of Education 2012 Fall Conference

2. Training Objectives

3. Locate Assessments IFAP.ED.GOV Select Tools for Schools Select FSA Assessments Link

5. FSA Assessments Chart

6. Reason

7. Reason

8. Why Use the Assessments? • Assess compliance • Research by linking to Title IV regulations and other resources • Track your Action Plan for areas identified

9. Page Layout Links Action Plan Activity Bar Assessment DesignVERIFICATION

10. Assessment DesignVERIFICATION Page Layout Topic Regulation Activity

11. Access Action Plan Access Action Plan Download or Save

13. Identify FSA Assessment Scenario 1: 2012-13 award year The school collects a signed paper copy of IRS tax returns for those applicants flagged for verification by the CPS that did not go through the IRS Data Retrieval Process School also collects a signed paper copy to verify AGI and taxes paid for institutionally selected records

14. Complete Assessment Scenario 1 July 20, 2012 Electronic Announcement NewEA November 2, 2012 Acceptable Documentation Update 2012-2013 Award Year Verification Program Integrity Link Reference PPT Slide 9

15. Create an Action Plan Train Staff Follow through on Corrective Action

16. Action Plan

18. Identify FSA Assessment Scenario 2 Scenario2012-13 award year The school has developed their own verification worksheet. For non-tax filers, they collect a signed statement certifying that the person is not required to file an income tax return that includes the sources and amounts of any income earned from work. They do not collect W-2s

19. Complete an Assessment Scenario 2 Program Integrity Link Electronic Announcement

20. Develop an Action Plan Train Staff Follow through on Corrective Action

21. Action Plan

23. Potential Findings

24. Identify FSA Assessment Scenario 3 Scenario2012-13 award year When reviewing conflicting data procedures, the Financial Aid Office determined that the Fiscal Office was receiving outside scholarships and posting the aid to the student accounts without notifying the Financial Aid Office

25. Complete an Assessment Scenario 3 Verification Assessment – Activity 1

26. Create An Action Plan Train Staff Follow through on Corrective Action

27. Action Plan

29. Potential Findings

30. 2012-13 award year Identify FSA Assessment Scenario 4 The school checks SAP annually. For students who successfully appeal and are placed on probation under the new SAP regulations, the school allows the student to receive aid during their probation until the next time they check SAP (an entire year)

31. Assessment DesignSatisfactory Academic Progress Page Layout Links Action Plan Activity Bar Topic Regulation Activity

32. Complete an Assessment Scenario 4 Program Integrity Link 34 CFR 668.34

33. Complete an Assessment Scenario 4 - Continued Policies and Procedures

34. Create an Action Plan Train Staff Follow through on Corrective Action

35. Action Plan

37. Potential Findings

38. Importance of a Manual

39. Live Demonstration

41. Contact Information • We appreciate your feedback and comments: • Holly Langer-Evans • Phone: 617-289-0136 • E-mail: Holly.Langer-Evans@ed.gov • Fax: 617-289-0167or • Michael Cagle • Phone: 206-615-2586 • E-mail: Michael.Cagle@ed.gov • Fax: 206-615-3644

42. Violation: LOL 10-31-12  

43. QUESTIONS?