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WEBINAR: PERFORMANCE reporting IN FY 2011-12

WEBINAR: PERFORMANCE reporting IN FY 2011-12. California Department of Aging (CDA) Tuesday , 6/21/2011. Agenda. Reporting Changes in CARS. Changes in reporting for FY 2011-12 Service Unit Reporting and Rounding Reporting All Caregivers

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WEBINAR: PERFORMANCE reporting IN FY 2011-12

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  1. WEBINAR: PERFORMANCE reporting IN FY 2011-12 California Department of Aging (CDA) Tuesday, 6/21/2011

  2. Agenda California Department of Aging

  3. Reporting Changes in CARS • Changes in reporting for FY 2011-12 • Service Unit Reporting and Rounding • Reporting All Caregivers • Reporting Estimated Clients/Audience in All Non-Registered Service Categories • AAAs who do not anticipate to have the described changes implemented by July 1, 2011, should contact the CDA Data Team at DataTeam.Reports@aging.ca.gov as soon as possible. • System Changes in CARS for FY 2011-12 • Changes in CARS File Upload Manager Display/Functionality • Changes in Quarterly Error Reports • Optional Testing Process California Department of Aging

  4. Changes in Reporting for FY 2011-12 California Department of Aging

  5. Changes in reporting for FY 2011-12 • Service Unit Reporting and Rounding California Department of Aging

  6. Changes in reporting for FY 2011-12 • Reporting All Caregivers in the Family Caregiver Support Program (FCSP) California Department of Aging

  7. Changes in reporting for FY 2011-12 • Reporting Estimated Clients/Audience in All Non-Registered Services (quarterly) California Department of Aging

  8. Changes in Reporting for FY 2011-12 • Changes in Data Dictionary Definitions California Department of Aging

  9. Changes in Reporting for FY 2011-12 • Changes in Data Dictionary Footnotes • Reference: Program Memo 11-12: http://cda.ca.gov/PM/PM_index.asp California Department of Aging

  10. System Changes in CARS for FY 2011-12 California Department of Aging

  11. System Changes in CARS for FY 2011-12 • Changes in File Upload Manager Display/Functionality • Moved Disease Prevention and Health Promotion from “Other” services to Health Promotion. • No mapping changes necessary for AAAs. • All service units and enrollments entered directly in CARS will automatically populate in all subsequent submissions. • AAAs may still adjust these in future submissions, if necessary. California Department of Aging

  12. System Changes in CARS for FY 2011-12 • Changes in CARS Quarterly Error Reports • All errors that currently receive “record discarded” notice, will be revised to state “failed” • AAA submission will be considered incomplete until these errors are corrected and the files are re-uploaded California Department of Aging

  13. System Changes in CARS for FY 2011-12 • Most Common Errors in CARS Quarterly Error Reports • Errors that resulted in discarded records (based on Q3 submission): • AAAs must correct these errors prior to their FY 2011-12 Q1 Submission in CARS California Department of Aging

  14. System Changes in CARS for FY 2011-12 • Most Common Errors in CARS Quarterly Error Reports • Errors that resulted in warnings to AAAs (based on Q3 submission): • AAAs have the option to correct these errors throughout the fiscal year California Department of Aging

  15. System Changes in CARS for FY 2011-12 • File Testing Process California Department of Aging

  16. Questions??? California Department of Aging

  17. CDA Title III Forms Guide California Department of Aging

  18. CDA Title III Forms Guide Contents California Department of Aging

  19. CDA Title III Forms Guide Features California Department of Aging

  20. Annual Reporting Announcements for FY 2010-11 • NAPISCare Training Refresher Webinar • End of August/Beginning of September • Availability of the NAPISCare Tool: • CDA will inform everyone via email • New this year: Tool will not be available until a day after the Quarter Four submission is approved. • Reminders: • Review the Quarter Four submission for accuracy and completeness prior to approving it • Ensure performance data is reported in service categories where expenditures are reported to CDA Fiscal Team (vice versa) • Ensure service units in CARS match those in CDA 1022 (Legal Assistance) and CDA 1037 (Elder Abuse Prevention) • Report estimated enrollments for FCSP Non-Registered Services if service units are reported California Department of Aging

  21. Questions??? California Department of Aging

  22. Thank You!You may contact the CDA Data Team at:DataTeam.Reports@aging.ca.govorLilit Tovmasian – ltovmasian@aging.ca.gov or 916.928.4668Mame Polito – mpolito@aging.ca.gov or 916.419.7568Tim Henry – thenry@aging.ca.gov or 916.928.3331 California Department of Aging

  23. Questions and Answers • Question 1: Will CDA make the change in PM 11-11 and the Data Dictionary, to ensure language is consistent with the one in PM 11-03? • Answer: Yes, CDA will make this change. See PM 11-12. Note: All references made during the presentation to PM 11-11, have been revised to PM 11-12. • Question 2: Will CDA enable the possibility of AAAs entering non-registered enrollment data for Home Delivered Meals and Congregate Meals on a quarterly basis, as they are allowed to enter aggregate non-registered meal counts? • Answer: CDA does not plan to enable the manual entry of non-registered enrollments to Home Delivered Meals and Congregate Meals to the File Upload Manager Module in CARS.  These are registered services, and all enrollments must be tied to registered clients. Only registered clients should be reported in these service categories.  There are instances where it is difficult to obtain enrollment information (e.g. one-time events, large audiences, client who refuse to provide any information, etc.), in which instance CDA allows for the aggregate reporting of non-registered NSIP eligible meals.  This will ensure that AAAs will continue to receive funding for all eligible meals, as funding is tied to meals, and not enrollments.  However, CDA expects that non-registered meals will comprise only a small percentage of total NSIP eligible meals served.  For further information, you may reference the CARS Guidance, page 3. California Department of Aging

  24. Questions and Answers (cont.) • Question 3: Until when can AAAs submit their test files in CARS for FY 2011-12? • Answer: AAAs may submit test files until the actual 1st Quarter submission is due on October 31, 2011. • Question 4: Can CDA revise the CARS Quarterly Error Reports, so they provide more concrete information regarding errors in the reports? • Answer: CDA will not be making any changes in the type of information that is provided in these reports. AAAs should work with their software vendors/technical support provider to correct the indicated errors For further information, you may reference the CARS Guidance, Appendix D on page 44. AAA staff may contact the CDA Data Team if they have further questions. California Department of Aging

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