Texas Woman’s University

1. Texas Woman’s University Special Procurements

2. What makes these special • Additional steps are required • We need supporting documentation • Additional time must be allotted • Various reasons • State compliance • Internal controls • Standardization • Safety

3. Advertisements for Recruitment • Must be approved by Human Resources Department • Tear sheets must be sent to A/P with invoices or included in your Pcard supporting documentation

4. Computer & Related Equipment • Quote must come from OoT • Departments are required to involve OoT and send documentation with requisition in early phases of projects involving: • Information technology service contract purchases • Applications software purchases • Hardware purchases

5. Food • Food Purchase Justification form is required for all food purchases • Can be found on Procurement Services website under “Forms and Instructions” • Exceptions are food purchased: • Consumption by animals • Research purposes in a lab or classroom

6. Furniture • Once your department has identified a need, contact Design Services to schedule an appointment to discuss scope and budget • A Project Information Form is required with the requisition • Contact information: sandrus@twu.edu • General Ordering Timeline

7. Office Supplies • Summus is the preferred vendor • Why • Contract pricing through a cooperative • Rebate program for based on volume • Mentor/Protégé program with Staples • HUB vendor • To obtain a Summus username and password email procure@twu.edu

8. Public Identity Printing • Business cards, letter head, envelopes • Competitively bid and dually awarded vendors: • Alphagrahics • Marfield • Ordering process: • Requisition • PCard

9. Promotional Items • The following vendors should be utilized for all promotional orders regardless of the method of purchasing — i.e purchase order and/or procurement card. • Competitively bid and multiple awarded vendors: • CC Creations • Denton Depot • San Bay Studio