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Administration, Monitoring, Dissemination Pablo G. Tello, Markus Nordberg, Romain Muller ATTRACT Project Administrative Office Projects Kick-off Meeting, May 20 th -21 st , 2019, CERN premises. Role of the ATTRACT Project Administrative Office and key administration guidelines.
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Administration, Monitoring, Dissemination • Pablo G. Tello, Markus Nordberg, Romain Muller • ATTRACT Project Administrative Office • Projects Kick-off Meeting, May 20th -21st , 2019, CERN premises
Role of the ATTRACT Project Administrative Office and key administration guidelines
Role of the ATTRACT Project Administrative Office • Contact point for the project coordinators regarding managerial and financial aspects/questions of the projects. • Offer information about the planned activities that the ATTRACT project will organize for your benefit (more in further slides). • Support to the ATTRACT Consortium members in charge of organizing these activities. • Help any particular project on the need to contact added value stakeholders (e.g. Industry, Business experts, Research Infrastructures, etc). Please contact Pablo, Markus and/or Romain.
Key Administration Guidelines 1. When is it the official starting day date of the projects? May 20th 2019. 2. When is the official ending date of the projects? May 19th 2020 3. When the 100k Euros should be spent? It should be spent along the duration of the project including the potential extension time.
Key Administration Guidelines 4. Will the progress of the projects be monitored Yes, the ATTRACT Consortium will monitor the projects. How the monitoring will be done is explained in further sections of this presentation. 5. Do I need to report to the ATTRACT Consortium financial costs or to the EC or both? As this is a cascade grant, the ATTRACT consortium is responsible for reporting to the EC, while the third parties will report to the ATTRACT consortium. 6. Should I keep financial and other records? Yes, as stated in the section 9 of the TPPA. Each consortium partner is responsible to keep its own financial records for justification in case of audit. 7. What kind of records should I keep? The ones that constitute normal practices in any H2020 project (e.g timesheets, bank transfer receipts for payments to partners, timesheets, travelling invoices and tickets, etc).
Key Administration Guidelines 8. Is it allowed to make budget transfers? Yes, it is allowed. 9. If I buy equipment what costs are eligible? As with any H2020 project only depreciation costs are eligible. 10. Is the ATTRACT Consortium requiring us to send a signed Consortium Agreement? No, The ATTRACT Consortium does not require it but it is good practice to have one for your internal use if you deem necessary. 11. Is the ATTRACT Consortium owning any IP? the only deliverables that the ATTRACT Consortium as stated clearly as of public nature for their dissemination by the ATTRACT Consortium to ensure a minimum dissemination level as the funding is coming from the EC are: • A public summary of the Project. • A scientific journal-type article, summarising the main Project results and methodology used to achieve the Project, • A poster presenting the Project. You also decide the contents included in the scientific journal-type article as well as the poster.
Project Monitoring Monitoring Goals Ensuring that budget is used for the purposes stated in the submitted proposals. Keeping track of your scientific and technological progress. Detecting any issues as soon as they occur. Acting on issues in consensus with the ATTRACT Project Consortium Board. Informing the EC if issues are detected that require special measures and acting accordingly.
Who is the monitoring contact? ESO (Andy, Virginie) is the unique and centralized contact point of all projects for monitoring purposes through ATTRACT@eso.org ESO will send you detailed instructionsand an Excel form via this email after this kick-off meeting. Please direct any questions to Andy or Virginie at this email address. Project reports are due back to ESO (ATTRACT@eso.org) one week after the end of the quarter. • 27 August 2019 • 27 Nov 2019 • 27 Feb 2020 • 27 May 2020 If there are issues, you will hear from ESO (and the ATTRACT Project Administrative Office (PAO)) within 1 month.
How monitoring will happen? General view The philosophy is of light monitoring. Reports might take you maximum of ½ h. Project coordinators write short quarterly reports in a Excel form (to be provided) and send it to ESO. Assigned R&D&I experts from ATTRACT consortium review the reports at quarterly intervals during the project execution period. Expert monitors will “pass” or “fail” reports. ESO and PAO will follow up on the “fails” and ensures quality control of the overall process.
Factors that will be monitored during the year Light Financial reporting (further information in subsequent slides). Any deviations to the Third Party Contract (TPPA). Major achievements. Risks and possible mitigations. The continued relevance of the project objectives and breakthrough potential. The degree of fulfilment of the project deliverables for the relevant period. The synergies between industry, academia, SMEs and other stakeholders. SPECIALLY: the delivering on time of the TPPAs 3 obligatory deliverables.
DO NOT DISCLOSE ANY INFORMATION IN THE MONITORING REPORTS THAT YOU CONSIDER AS CONFIDENTIAL. Monitoring reports will not be made public but they constitute an information element for the Independent R&D&I Committee also to follow the projects’ development.
ATTRACT Deliverables These deliverables are of public nature and the ATTRACT Consortium will use them for dissemination purposes. DO NOT DISCLOSE ANY INFORMATION THAT YOU CONSIDER AS CONFIDENTIAL.
ATTRACT Dissemination and outreach actions Part of the ATTRACT mission is to share the advancements in science and technology with our society, thus through the duration of this project, the communication team will be actively working on a series of dissemination actions to give visibility to your projects and ideas on: ATTRACT Website (we will publish the public summaries of the projects with names of the institutions taking part and coordinator after this kick of meeting) Please fill out the form, our comms team will be sending soon! interested? ATTRACT Social Media ATTRACT Media/Press …and please follow us! ATTRACT EU @ATTRACTEU @ATTRACTEU
Dissemination and outreach action plan Actions Responsible Audience Channel When Channel Dissemination
Dissemination and outreach from your side • We encourage you to disseminate your achievements but as well let us know about your stories, achievements for reaching as many as possible. • You can use the ATTRACT logo as established in the TPPA. • Please in any dissemination action acknowledge the EC properly by including: • "This project has received funding from the ATTRACT project funded by the EC under Grant Agreement 777222”
MAKE SURE TO MENTION US AND THE EC LinkedIn Twitter Facebook and use the following #: #ATTRACTEU #KICKOFF2019 #H2020 #EUfunded Also tag: @EU_H2020 ATTRACT EU @ATTRACTEU @ATTRACTEU
ATTRACT project timeline and planned activities for the funded projects April 2019 February 2019 August 2018 October 2018 April 2020 September 2020 ATTRACT FINAL ASSESSMENT CONFERENCE Brussels 21-23 September 2020 Funded Projects Kick-off days at CERN premises May 20-21 2019
Generating opportunities for Young Entrepreneurs (Design Thinking pilot with MSc students) • The ATTRACT Consortium aims through this pilot experience to: • Push forward the social innovation value of your projects in relation to the United Nations Sustainable Development Goals based on Design Thinking. • Inspire young innovators with the technologies developed by the funded projects for social good. • The consortium counts with the right experience through CERN, Aalto University and ESADE Business School. As of today we are looking for those projects interested to inspire MSc students. Please contact Pablo, Markus and/or Romain.
Complementary Course for Scientists IntroductoryCrash Course in Entrepreneurship – Prof. Jordi Vinaixa WHAT: • day 1: Entrepreneurship • day 2: Innovation & Strategy • day 3: Entrepreneurial Finance • day 4 (optional): New Venture Creation Workshop WHEN: Three different editions to choose from in Fall 2019 WHERE: Barcelona
Complementary Course for Scientists Investment pitching training for potential future entrepreneurs – Prof. Luisa Alemany WHAT: To prepare you for future meetings with private or corporate investors: acquisition of skills, techniques and ideas on how to communicate your projects or technologies successfully and intelligibly. WHEN: 2nd June 2020 WHERE: Grenoble
IdeaSquare @ CERN • It is facility at CERN that serves for prototyping many of the concepts that are and will be incorporated to ATTRACT. • Its main mission is to explore the social innovation value of Detection and Imaging technologies developed for scientific purposes especially involving young innovators. • It runs many different activities ranging from hackathons to innovation programmes. • It can be put at the service of your project to explorer avenues that you did not think about before. • The spirit of each activities is of full openness. https://ideasquare.web.cern.ch/ If you are interested contact Pablo, Markus and/or Romain, especially if you are interested that MSc students explore your project social innovation value.
Final messages • The most important side of your project is to develop your science and technology during this ATTRACT phase 1 and prepare for a scale in an envisioned phase 2. • But as well to show that your science and technology have potential to go beyond the limits of your most direct envisioned applications. • Do not close your projects and your students: allow them to fly open beyond limits.
Thanks and Questions CONFIDENTIAL
