TIME Management for Students

1. TIMEManagement For Students Dr.T.V.Rao MD

2. Remember that time is money Ben Franklin, 1748 Advice to a young Dr.T.V.Rao MD

3. Definition The predictable control an individual can exercise over a series of events. Dr.T.V.Rao MD

4. .The Present Yesterday is History Tomorrow’s a Mystery But Today is a Gift That’s Why They Call it The Present

5. Why TIME Management • Today’s Medical Education is complex, over loaded syllabus. The shortage of qualified teachers, lack of teaching materials, poor coordination in the system. Ever growing specialization in specialties puts the students at confused situation. However the Darwin's theory of Survival of the fittest continues to Dominate than in the past . A wise self management of TIME is more important than past • Student is the master of Learning Dr.T.V.Rao MD

6. Introduction • Time must be explicitly managed, just like money • Much of this won’t make sense until later (too late?): that’s why this is on the priority list of students. Dr.T.V.Rao MD

7. What the Time Management means • Time management entails more than keeping a calendar, however. It is requires identifying your obligations, carefully considering their importance, and making choices about how to use your time. Dr.T.V.Rao MD

8. Main objective of Time Management • Review and describe common impediments to time efficiency • Describe helpful time management principles and adjunctive tools • Finish on time!!! Dr.T.V.Rao MD

9. Time is equal to all Some Progress others ….. 24 hours per day X 60 minutes per hour X 60 seconds per minute = 86,400 Seconds Dr.T.V.Rao MD

10. Make TIME Productive • Spend every second in an efficient and productive way • If you fail to use the day’s deposits, the loss is yours. Dr.T.V.Rao MD

11. Learning Objectives • When you have completed this module you will be able to define the key concepts associated with Time Management and you will be able to: • Identify the main obstacles to effective Time Management in your daily role • Understand the nature of Time Management Dr.T.V.Rao MD

12. Treat Time as a Commodity • Time is the most precious thing we have • Time is ultimately the most valuable resource • Time and how we spend it within the organization must be managed effectively • Time is totally perishable • Time cannot be stored up for use later Dr.T.V.Rao MD

13. Motivation makes you Better person • What you accomplish during a 24-hour period depends on your own motivation, your energy, your skills and abilities, and other resources. • Since there are always demands on your time, it may be helpful to think about what you will do with your time and to consider some strategies for more effective time management. • Time management is not a way to make you work harder and longer, but a means to help you work smarter to accomplish your work more easily and rapi Dr.T.V.Rao MD

14. You are Creator of You Destiny • Everything you are today and everything you become in the future will be determined by the way you think and the way you use your time. Your attitude toward time is a critical factor in all you do and everything you accomplish Dr.T.V.Rao MD

15. Time Consumers - How you loose your TIME • Talking with friends • Talking on telephone • Daydreaming • Watching television • Sleeping • Listening to music • Drop-in visitors • Reading (other than assignments) • Playing sports, games, or hobbies • Doing household chores • Partying and goofing around • Snacking and eating • Hanging out • Procrastinating or worrying Dr.T.V.Rao MD

16. Create The Law of Clarity • The clearer you are about your goals and objectives, the more efficient and effective you will be in achieving them. Clarity accounts for probably 80 percent of success and happiness. People with clear, written goals accomplish far more in a shorter period of time than people without them could ever imagine. Dr.T.V.Rao MD

17. The Law of Priorities • Your ability to set clear and accurate priorities on your time determines the entire quality of your life. To achieve great things, you must always be concentrating on the small number of activities that contribute the greatest value to your life and your work. Dr.T.V.Rao MD

18. Rank order the following pursuits in order of importance to you. • RANK • ____ Class attendance • ____ Relaxation • ____ Volunteer service • ____ Time with family • ____ Exercise • ____ Clubs/organizations • ____ Required reading • ____ Hobbies or entertainment • ____ Time with girlfriend/boyfriend or spouse • ____ Studying • ____ Working at a job • ____ Religious activities • ____ Shopping • ____ Grocery shopping • ____ Preparing meals • ____ Housecleaning • ____ Non-required reading • ____ Sleeping • ____ Other: _____________________________ Dr.T.V.Rao MD

19. Weekly Expenditure of Time for Personal Needs, Classes, Job, Family Responsibilities, and Commuting Number of hours per week you need to sleep ________ Number of hours per week spent at work ________ Number of hours per week spent in class ________ Number of hours per week spent commuting ________ Number of hours per week used for meals ________ Number of hours per week used for personal grooming ________ Number of hours per week spent on household duties ________ Number of hours per week spent for church/volunteering ________ Total number of hours for personal needs ________ 7 days x 24 hours = 168 (Total hours per week) minus _____ (Total number of hours for personal needs = Number of hours available for study and leisure _________ Dr.T.V.Rao MD

20. What are your goals? • Make your goals specific and concrete. • Set long-term and short-term goals? • Set a deadline for your goals. • Monitor your goals. • Change goals if needed. Dr.T.V.Rao MD

21. Follow The Law of Posteriorities • Before you start something new, you must discontinue something old. You can gain control of your life only to the degree to which you stop doing things that are no longer as valuable or as important to you as other thing you could be doing. Dr.T.V.Rao MD

22. Procrastination • Procrastination is a major obstacle that can prevent you from practicing good time management skills. • It is the constant pushing aside of tasks that need to be completed and is the archenemy of all students. Dr.T.V.Rao MD

23. CONCENTRATEand focus on the material!!! Beware of Distractions • Talking • Daydreaming & Doodling • Worrying Keep Mind on Task and Stay Focused Dr.T.V.Rao MD

24. Create you own Notes 5 C’s of Note-Taking • Take Charge of Your Lecture classes • Concentrate and Focus on the Material • Listen Critically • Connect and Capture Key Ideas Dr.T.V.Rao MD

25. Be all ears! Listen Critically • Be Ready for the Message • Listen to Main Concepts • Listen for New Ideas • Ask Questions Dr.T.V.Rao MD

26. Connect and Capture Key Ideas • Identify key words, themes and main points • Relate Details to the Main Point • Listen for Clues • Note when a topic comes up more than once • Transition words signal the change in topics or new key points “In contrast to” “Let’s move on” “This will be on the next exam” “You will see this again” This one for sure! Dr.T.V.Rao MD

27. Note-Taking Styles • Outline Method • The Cornell Method • Paragraph (Summarizing) Method • Fishbone Diagram (Listing) Method Dr.T.V.Rao MD

28. Use headings and subheadings followed by course material Easiest method with organized lectures Formal Outline Informal Outline The Outline Method Dr.T.V.Rao MD

29. Divide your notepaper by drawing a vertical line 2 inches from the left margin. On the right side, take your notes from class. On the left side, write key words questions comments Examples On the bottom, write a summary These will make your work easier to review later Test yourself by identifying the lecture material on the right , prompted by your comments on the left. The Cornell Method Dr.T.V.Rao MD

30. No, we’d better summarize! Did you get that? The Paragraph Method • Often works best when a lot of notes are given in a short period of time and the instructor is a fast talker or the lecture is disorganized. • Listen critically for important facts. • Create your own summary of what has been presented. • Write down summary in your own words. Dr.T.V.Rao MD

31. The Problem or outcome is printed in the “head” of the fish. Identify the primary factors and connect as ribs to the backbone. Elaborate each rib with the details related to the primary factor. The Fishbone Diagram Dr.T.V.Rao MD

32. Other Note-Taking Tips • Always date your notes! • Paraphrase your notes! • Don’t Erase Mistakes! • For Lectures with fast talkers, consider writing in cursive or tape recording. • Use Abbreviations! • Be Organized! • Evaluate your note-taking style strategy regularly! Dr.T.V.Rao MD

33. Time Wasters • Phones and Pagers • Visitors • Meetings • “Open Door Policy” • Miscommunication • Fatigue Dr.T.V.Rao MD

34. Goals, Priorities, and Planning • Why am I doing this? • What is the goal? • Why will I succeed? • What happens if I chose not to do it? Dr.T.V.Rao MD

35. TO DO LISTS • Make a ‘to do’ list each day to remind you of what you have to do each day. • Prioritize each item on the list, labeling the most important items A, • the less important items B, • and the nice to do items C. • Be sure to start with the A’s so that you complete the most important items first. • Go on to your B’s and C’s only if you find you have the time. Dr.T.V.Rao MD

36. The Problem is Severe By some estimates, people waste about 2 hours per day. Signs of time wasting: • Messy Table and cluttered • Can’t find things • Volunteer to do things other people should do • Tired/unable to concentrate Dr.T.V.Rao MD

37. Learn when to say “NO” • You can’t do everything • Don’t undertake things you can’t complete • Remain consistent to your goals

38. The Law of Planning • Every minute spent in planning saves ten minutes in execution. The purpose of "personal strategic planning" is for you to increase your "return energy," and return on the mental, emotional, physical, and spiritual capital you have invested in your life and career. Dr.T.V.Rao MD

39. Review Your Progress • Set goals • Prioritize • Organize • Learn when to say “NO” • Use your waiting time • Concentrate on the task at hand • Consider your personal prime time • Celebrate success Dr.T.V.Rao MD

40. The Law of Sequentiality • Time management enables you to control the sequence of events in your life. Your entire life today is the sum total result of the quality of your choices and decisions to this moment. If you are not happy with any part of your life, it is up to you to begin to make different choices and better decisions. Dr.T.V.Rao MD

41. Keep a Dairy of Day to Day Events • Evaluate how you are spending your time. Keep a diary for three days to track tasks. Look for time that could be used more wisely, freeing up time to spend exercising or with family and friends. Dr.T.V.Rao MD

42. Rest and Relaxation are Foundation for Efficiency • Get plenty of exercise and sleep. Improved focus and concentration help increase efficiency, so you can complete tasks in less time. Dr.T.V.Rao MD

43. Extracurricular activities keep your Clock update with the Society • Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme. Dr.T.V.Rao MD

44. Learn skills beyond your profession • . The range of skills is almost endless—for example, time management, communication, presenting, teaching, effective learning, working in a team, and leadership—to name just a few topics. Dr.T.V.Rao MD

45. Do you have a schedule? • Set up your semester calendar. • Review Syllabus for class schedules. • Block all class and lab times • Highlight exams and project due dates. • Identify routine homework. • Incorporate break time. • Divide study time into 50-minute blocks. • Use spare time to review. • Don’t forget to reward yourself when you do something right. • “Work smarter, not harder.” – Alan Lakein Dr.T.V.Rao MD

46. Extracurricular activities keeps your Identity • Even during their medical school careers, many students take on extracurricular activities and projects that are not covered at medical school. This has made many medical student groups around the world look hard at what the needs of their members are and how best to meet them with a training programme. Dr.T.V.Rao MD

47. Get trained beyond Curriculum – It is nice to know many more • training beyond the curriculum should be a priority for every medical student and every group of medical students. Tomorrow's Doctors states that “students must accept responsibility for their own learning.” Receiving and using training outside the hospital will no doubt make for a better medical profession—not only doctors who know how to treat patients, but also how to deal with the non-clinical workload that comes as part of the job. • Timothy Rittman, third year medical student and training director, International Federation of Medical Students' Associations, University of NottinghamEmail: tim.rittman@doctors.org.uk Dr.T.V.Rao MD

48. Hear me Now, Believe me Later • Being successful doesn’t make you manage your time well. • Managing your time well makes you successful. Dr.T.V.Rao MD

49. Great Achievements in life are positive Dreams If you can dream it, you can do it” Walt Disney • Disneyland was built in 366 days, from ground-breaking to first day open to the public. Dr.T.V.Rao MD

50. Scheduling Yourself • You don’t find time for important things, you make it • Everything you do is an opportunity cost • Learn to say “No” Dr.T.V.Rao MD