Pee Wee Parent Meeting 2013/2014 Season

1. Pee Wee Parent Meeting 2013/2014 Season Conrade Thomas PW Commissioner Sunday September 22, 2013

2. Welcome • Introductions • CCHA Overview • CCHA Policy Reminders • CCHA Fees • PW Program Overview • HDC • Tryout process, skills sessions etc • Brick City Squirt Tournament – PW C • Wrap up – Q&A

3. Introductions • Mike Clauson, President • Chad Hanson, HDC 12U &14U • Kyle Biladeau, Ice Coordinator • Julie Eklund, Accounting • Lori Hill, Accounting • Joyce Thomas, Volunteer

4. CCHA Mission The Chaska Chanhassen Hockey Association (CCHA) believes in creating an environment which fosters the skill development of all CCHA players with an emphasis on fair play and the pure enjoyment of the game by its players. It will, to the best of its ability, be fair in team selections, ensure the quality of its coaching staff, and foster a balance between playing and winning. This program is created to stress sportsmanship, friendship, goodwill, strong values, and cooperation within its membership.

5. Hierarchy of Policy

6. Reminders • We are a part of District 6 • Bloomington Jefferson/Kennedy, Burnsville, New Prague Chaska/Chanhassen, Eden Prairie, Edina, Richfield, Minnetonka, Prior Lake/Savage, Shakopee, Waconia • Owatonna added for PW AA • www.D6hockey.net

7. CCHA Apparel - Online • Angie Smalley - Apparel Coordinator • cchaapparel@gmail.com • Next fitting date - Saturday, October 5th from 12-3 at Victoria.

8. Coaching Requirements • Register online CCHA website • New: Background Screening process (on-line) • New: On-line 5 hour age specific coaching module for level you are coaching • New: No CEP card collection – Now tracked on-line • Must be current by Dec. 1st • Please work with HDC if you have questions

9. Coaching 25% of CCHA membership are coaches 120+ hour commitment per coach Certification includes on site and on line modules Head Coach to clearly set expectations at team kick off meetings Keys: Playing Time, Position, Attendance, One Team Ideally coaches should communicate progress to each player / family at the half year mark Return your coaches commitment by filling in the year end coach evaluation form

10. Player Commitment "The D6 one league rule has been replaced with a player commitment contracts that reads as follows -COMMITMENT TO TEAM – Players are expected to participate in all team activities (practices, games, tournaments, etc).  An allowance for an “excused absence” upon notice that is reasonable under the circumstances may be established by teams and associations. However, unexcused absence is grounds for consequence to a player, as determined by the team or association, up to and including suspension.

11. CCHA Code of Conduct • Code of Conduct forms are required for every role: • Coach; Parent & Player • Players, coaches, parents and spectators are to conduct themselves in a manner that "honors the Game" and demonstrates respect to other players, coaches, officials, parents and spectators. • Playing hockey in the CCHA is a privilege, not a right. • All Code of Conduct forms will be collected by your team manager once the teams are formed

12. Policy (cont’d) • New position: SafeSport Coordinator is required by USA Hockey, MN Hockey & D6 • The comprehensive program is focused on creating an environment that will deter abusers and assist those in the hockey community in recognizing, reducing and responding to allegations or suspected abuse. • CCHA will adopt Locker Room Supervision Policy • NON-COMPLIANCE- will result in team suspension from games, along with fines • Team manager will discuss how this can be implemented for your specific team

13. Volunteer Policy • We depend on volunteers to keep our association running smoothly • You must set up a Volunteer profile along with your standard profile EVERY season • Volunteer Coordinator: Joyce Thomas • volunteer.coordinator@cchockey.org • Mandatory Volunteer Deposit = $300 • $600 for family of 2 or more

14. Volunteering Volunteers are critical to CCHA’s operation 49 member’s volunteer checks were cashed last year Key Need Areas: Fundraising Expanded Brick City Ideas are great, ownership and involvement are better What areas and gaps do you see? CCHA brings on new roles as needed Role Descriptions for each position to be added to the website Clearly define responsibilities and time commitment

15. How can I serve my volunteer hours? • Tryouts & Brick City Tournament • Team manager, Treasurer, Scrimmage Coordinator, Coaching • Concessions • Watch the website for special event opportunities • Get your hours in early!

16. Concessions • Brenda Reddan, Concession Coordinator, CCC • Amy Lindquist, Concession Coordinator, VIC

17. Did you know? • The mission of the “StormHawk” Awards program is to recognize Squirt, PeeWee, Bantam, Junior Gold, U10, U12, and U14 student athletes with a “B” (3.0 on a 4.0 scale) average during the school period concurrent with the hockey season (November-January). • Eligible recipients, will be invited to the StormHawk Awards Ceremony, each participant will be individually recognized and receive a T-shirt. • Your team manager will administer this program with the StormHawk Award committee in January. WE NEED VOLUNTEERS!

18. Fundraising: • Premier Cards: Mandatory participation • Upper Level Fee $120 = 6 MVP Cards + $20 concessions • We listened- new look and feel this season! • Food fundraiser(January): Optional • ALL PROCEEDS go into individual player accounts • Holasek Greenhouse(March/April): Optional • ALL PROCEEDS go into individual player accounts • Treacy Welch: Director Fundraising • fundraising@cchockey.org

19. Fundraising/Donating CCHA is in great need of donations Monetary Donations Prizes to support events Company sponsorships Major or Minor Fundraising Ideas are great, ownership and action are better Your Time Your participation in events CCHA Letterhead receipts available See website for calendar of events, sponsorship program Does your company have a youth sports or charity program? Does your company have any synergy opportunities with CCHA?

20. Fees • Accountant: Julie Eklund and Lori Hill • Feel free to email accountant@cchockey.org anytime you have questions regarding your account.

21. Ouch! My fees went up  • Fees are set to be equal to anticipated expenses • Hourly ice rates increased at Victoria from $200 to $205 this year (+ 2.5%) • Hourly ice rates increased at CCC from $209 to $215 this year (+ 2.9%) • Admin assumption captures actual costs (Admin, or overhead, is 15% of expenses) • Team sizes are based on 14 players vs 15 players last year

22. Fees – Final Assessments • This year’s initial fees look larger because they are spread among a projection of 14 players per team rather than 15 last year • This does not change total fees, only the amount collected at registration • Registration fees are only an estimate for a C level team with 14 players. (B level for girls) • Final assessments calculate more exact costs, and the residual is billed or credited to player’s accounts in late November

23. 2012-13 Expenses

24. Ice • Ice Coordinators: Kyle Billadeau and Bob Lanzi • No changes in ice contracts from last year • CCHA ice scheduling model places a high priority on the following: • Using every hour that we have paid for • Supporting objectives as laid out by the HDC • Fairness to ALL teams (strive for even rotation of undesirable ice times) • Ensuring each team gets its budgeted hours • Sunday night clinics for skaters and goalies will continue this year. Every effort will be made to schedule Sunday games early in the day to avoid conflicts. All players are expected to attend Skills Clinics (skaters and goalies) these are not optional!

25. Comparison of facilities – 4 years ago vs. today

26. Practice/Game Schedules • First practices: PeeWees Oct 4th, Bantams Oct 11th, 12Us Oct 14th • D6 Games start Nov 1st and end Feb 10th • District Tournaments • Feb 16-23, 2013 for A/B1 teams. • Mar 2-9 for B2/C teams • Regions Feb 28-Mar 2, 2014 • State Mar 14-16, 2014 • BAA and PAA no D6 or Regions, top 4 D6 teams seeded directly to state

27. Pee Wee Program • 91 Skaters, 6 goalies • 7 teams: 13 players per team plus 1 goalie • PW AA, PW A, PW B1, PW B2 Gold, PW B2 Purple, PW C Gold, PW C Purple Placement is not the most important – it should be about enjoying the game, team work & improvement – BIG PICTURE.

28. Team Volunteers Needed • Let your commissioner know if you are interested in: • Team Manager • Team Treasurer • Scrimmage Coordinator • Locker Room Attendant

29. Tryout - Logistics • MUST BE PAID IN FULL to get on ice • Use your “secret” or “web” number and check web - left tab has tryouts • Scrimmages will be posted on web and times may change slightly • Final teams posted 1-2 days after try outs • Opt out to C team is available – let me know • Reminder - No AAA jerseys, socks or stickers on helmets allowed • Must have neck guards

30. Tryouts / Evaluations - HDC Impartial Evaluators Hockey knowledgeable May have private hockey ties May not have coaching or instructional relationship with players in the pool they are to evaluate 100 players on a 100 point objective scale Scores can cluster One great or poor session may make a difference Two winning environments Play up – stretch to fit in, healthy, one team environment critical to success Play down – leader, influencer of outcomes Ideally both environments should be experienced

31. PW Final Placement By Level / Team Scores Source: Player Nameless Data File

32. Tournament Schedule

33. Tournament Schedule

34. Brick City Tournament • Both PW C teams will participate • using both CC and Victoria rinks • We’ve gone INTERNATIONAL!!! – Canadian teams signed up again this year • Becoming the BEST tournament in the Metro • Nearly double the amount of teams from last year • New sponsors lined up • Big money maker for the association • Pin trading again this year • Contact Jenny McPartland or Katie Sammons if you want to help

35. THANK YOU HAVE A GREAT YEAR! • Open Q&A for those that want to stick around