Implementing the Student Success Task Force Recommendations

1. Implementing the Student Success Task Force Recommendations Presentation Prepared by: Michelle Pilati Beth Smith and (Minor editions, Cynthia Rico Presented on 10/19/2012 Saddleback College at Student Success Summit)

2. Overview • General Themes • Current status • Implementation of SB 1456 • Summits/Workgroups • Legislation/Title 5 • Guidance for local responses • Questions and discussion

3. General Themes • Changing student behavior & streamlining college practices. • Greater use of technology to serve more students. • Greater degree of centralization for system—more control for Chancellor’s Office. • More impact on students on the front end. • Strategically ”rationing education”. • Get students through more quickly and get out those who are not making progress toward a specific goal. • Accountability, new data metrics

4. General Themes in Context • Changing student behavior & streamlining college practices. • Recent changes? • Student behavior: • Withdrawal policies >> changes in drop dates • Limits on W and repetition for a substandard grade >> each take is high stakes • College behavior/practices: • Repeatability

5. General Themes in Context • Federal financial aid: • Federal financial aid will cover no more than two “takes” • Note: federal financial aid will cover additional “takes” if a substandard grade is earned, but only if the grade is an F (state and federal definitions differ) • CRITICAL that colleges be alerting students to all of these changes – as well as those that have not yet been implemented. • College culture needs to change in advance of full implementation of the SSTF recommendations.

6. General Themes in Context • Greater use of technology to serve more students. • Some college exploration, nothing happening centrally – yet • What technological “solutions” could best support our students today? • Greater degree of centralization for system—more control for Chancellor’s Office. • Legislation that would have decreased the role of DOF did not move forward • No changes - yet

7. General Themes in Context • More impact on students on the front end. • Strategically ”rationing education”. • Enrollment priorities? • Get students through more quickly and get out those who are not making progress toward a specific goal. • Enrollment priorities? • BOG waiver changes? • Transfer degrees? Accountability Scorecard Public transparency

8. Current Status • SB 1456 signed September 27 • Implementation to follow • Task groups to be formed • Summits held • Basic Skills • Professional Development • Future summit • Enrollment management- Convene Nov. 29-30

9. Implementation of SB 1456 • … Governor Brown signed Senate Bill 1456, the Student Success Act of 2012. This bill establishes the framework to implement several Student Success Task Force recommendations, specifically the Student Success Initiative (re-purposing of Matriculation) and Board of Governors Fee Waiver academic conditions.

10. Lowenthal – SB 1456 • Substantial modifications to existing Ed Code language pertaining to matriculation. • BOGFW – (B) meet academic and progress standards

11. Lowenthal – SB 1456 • “student’s responsibilities” • Identify educational goal upon enrollment • Declare specific course of study within a reasonable time • Attend class and complete assignments • Maintain progress • “institution’s responsibility” • Provide student services – orientation, assessment, counseling and ed planning, referral to needed and available support services..

12. Lowenthal – SB 1456 • “institution’s responsibility” (continued) • (E) Evaluation of each student’s progress and referral to appropriate interventions.. • 78213. (d) When the board of governors adopts a system of common assessment, community colleges may use supplemental measures for placement.. • 78214. Accountability

13. Lowenthal – SB 1456 • 78215 – Requires all nonexempt students to complete orientation and assessment and to develop education plans. • (b) these policies shall be phased in over a reasonable time as determined by the BoG…. • 78216. BoG shall develop a formula for allocating funding.. Requires use of common assessment and scorecard.

14. Implementation of SB 1456 • Webinars, website, and E-Mail dedicated to providing information and answering questions • Groups to be convened: • Matriculation Title 5 revision (Convene 10/31-11/1 or 2) • Matriculation MIS and Allocation Formula (Convene 10/30) • Student Equity (Convene Late January 2013) • Program Reporting (Convene Late January 2013) • BOG Fee Waiver (TBA)

15. Matriculation Issues to be Addressed • Reporting requirements were waived due to “flexing” of funds • Presently unclear how many students receive a full array of matriculation services • Accurate and consistent reporting is needed • How do we increase capacity absent funding to do so? • Definitions • Initial education plan Vs comprehensive (for example)

16. Basic Skills Summit • Developed vision for “Poppy Copy II” • Focus on lessons learned/institutional and cultural change • Guiding Principles and Values • Student-focused • Integrated • Reality check

17. Professional Development (PD) Summit • VISION STATEMENT: • To support the mission of the California Community Colleges and to promote an inclusive statewide and local learning culture, all personnel will have ongoing opportunities to develop and expand the skills and practices that influence students’ ability to complete their educational goals.

18. PD Workgroups • Workgroup #1 – .. will work on Changes to the Flex Calendar Program • Workgroup #2 – .. will work on what the Chancellor’s Office can do to help move professional development forward in the System • Workgroup #3 – .. will work on the website to house various professional development resources

19. Workgroup Status • Score Card, recommendation 7.3 • Work generally done • Details with respect to counselor:student ratio Convene 10/29/2012 • Student Success Initiative, recommendation 8.2 – SB 1456 • Matriculation Advisory Committee • CO Advisory Group on Counseling (COAGC)

20. Workgroup Status • BOG Fee Waiver Requirements, recommendation 3.2 – SB 1456 • Financial Aid Technical Advisory Committee • Enrollment Priorities, recommendation 3.1 - done

21. Active Workgroups? • Common Assessment, recommendation 2.1 • CCCAssess • One meeting • Determining focus given limited funding • Common Core Standards, recommendation 1.1?? • Basic Skills (5.1, 5.2, 6.2, 8.3) • Basic Skills Advisory Committee?

22. Implementation Details • Score Card, recommendation 7.3 • ARCCC >> Scorecard • Cohort comparison >> Self comparison • Challenge – Context for data • Enrollment Priorities, recommendation 3.1 • Title 5 language was adopted by the BoG • Date certain for implementation

23. Enrollment Priorities - Overview • Level I – Groups mandated in Ed Code • foster youth • veterans • Level II – Groups mentioned in Title 5 • DSPS students who need accommodations • EOPS students • Level III – New students who have been through matric, continuing students in good standing, and less than 100 units

24. Some Details • Only Level I must be implemented during summer and intersession. • All degree-applicable units count towards the 100 unit limit. • Loss of priority may be imposed after the student is back in good standing. • Time certain for implementation – registration for Fall 2014.

25. Next Steps: State • ASCCC is monitoring & participating • Normal governance procedures at state level: Consultation Council • Or for strictly academic matters, the ASCCC has recommending authority for 10 + 1 areas

26. Next Steps: Local • Prerequisites: • consider opportunities to implement appropriate pre reqs. (Course sequencing). • Three “takes” of a course • What messages do you have for students? • What messages do you have for full-time AND part-time faculty? • What interventions do you have in place?

27. Prepare locally for regulation changes: • Look at policies & practices for assessment, placement, registration priorities. • Consider forming committee. • ASCCC and BOG of Exemplary Award to honor outstanding assessment practices

28. Continuous Improvement of Instruction • Explore new delivery methods • Investigate scheduling options (also helps with three “takes”) • Examine curricular processes for obstacles that prevent or slow faculty responses to local needs

29. Basic Skills Instruction • Rewrite curriculum – contextualization, better distinction of levels from CB21 coding, compressed courses • Participate in training and professional development when possible • Innovation at one college is not equal to innovation at another college • Be true to your faculty and students • Examine noncredit as a possibility

30. Questions?