J3P Proposal : Colorado Legal Aid Online eLearning Suite & LMS for CLAO Legal Advocates

1. J3P • J3P Proposal: • Colorado Legal Aid Online • eLearning Suite & LMS for • CLAO Legal Advocates

2. Presentation Overview • 1 • 2 • J3P Team & Approach Schedule & Implementation • 3 • Risk & Mitigation • 4 • Change Management J3P

3. J3P Presentation Overview • 1 • 2 • J3P Team & Approach Schedule & Implementation • 3 • Risk & Mitigation • 4 • Change Management

4. J3P What J3P Provides Knowledge & Experience The J3P Team brings 30 years of professional experience in education, instructional & curriculum design, multi-media design and project management. Cost Effectiveness Our eLearning solutions are based on your needs, your system, your budget and your timeframe. We deliver learning products that can adapt as your needs grow and change. Proven Results We employ the most current learning methods and design practices; proven to produce the best results in the online learning environment.

5. J3P The J3P Team John Seelhoff Project Manager Polly Dunlop Design Lead Jenna Iszler Developer Trainer Jill Kamas Developer Trainer

6. J3P Communication Strategy • CLAO: • Legal Experts • eLearning Committee • Curriculum Committee • CLAO: • Project Sponsor • Project Manager • Administration • Stakeholders John Polly Jenna Jill CLAO: Staff, Instructors & Forum Experts

7. J3P Communication Plan • Identifies the means, mode and personnel required for communications on deliverables • Bi-weekly web conference/working session during design and development process • Weekly progress report • The J3P Team is available and easily accessible to you throughout the project 1 2 3 4

8. J3P J3P Project Manager Professional Experience: Project Management, Estimation, Budgeting, Negotiation & Technical Writing Education: Bachelor of Science in Finance, Michigan State University Master’s Degree candidate in Information & Learning Technologies, University of Colorado at Denver. John Seelhoff Project Manager

9. J3P J3P Design Lead • Professional Experience: • Instructional and curriculum design. • Project management in both instructor-led courses & Learning Management Systems • Education: • Bachelor of Arts in Education, University of Colorado • Master’s Degree candidate in Information and Learning Technologies Polly Dunlop Design Lead

10. J3P J3P Developer/Trainer • Professional Experience: • Graphic Design, Marketing and Communication • Software/Systems Literacy: MS Office, Articulate,Adobe CSS, Blackboard, Canvas & Moodle • Education: • Bachelor of Arts in Mass Communications & English • Master’s Degree candidate in Information and Learning Technologies, University of Colorado Jenna Iszler Developer Trainer

11. J3P J3P Developer/Trainer • Professional Experience: • Graphic, Information & Web Design, eLearning Multimedia Development • Software/Systems Literacy: • MS Office, Articulate,Camtasia, Adobe CSS, Canvas & Moodle • Education: • Master’s Degree in Architecture University of Colorado • Master’s Degree candidate in Information & Learning Technologies Jill Kamas Developer Trainer

12. J3P J3P Development Process Test & Refine Test & Refine

13. J3P Test & Refine = NO SURPRISES Test & Refine Throughout every phase of the project Test & Refine

14. “Definiteness of purpose is the starting point of all achievement.”~ W. Clement Stone • Analyze J3P Analysis: Needs Assessment • Identify problems triggering the training • Understand needs of the target learners • Clarify specific knowledge/skills needed • Delineate scope, timeline, budget & resources • Establish expectations & measures of success

15. Design J3P The Design Process • Identify learning objectives • Develop assessment instruments • Outline content and instructional strategies to facilitate learning objectives • Create prototypes, test, evaluate and refine

16. Develop J3P The Development Process • Create all artifacts for the eLearning modules (graphics, text, audio, video, animation, assessment, etc.) • Alpha and Beta testing, evaluation and refinement

17. Implement & Train J3P Implementation & Training • Integrate into LMS and CLAO websites • Train CLAO staff • Deliver eLearning Suite • Provide needed support to CLAO • Initiate plan for learner support

18. Evaluate J3P Project Evaluation • We use a Two-Tier Approach to project evaluation. • “Test and Refine” process • “What is the real impact?”

19. J3P What is the real impact?

20. J3P • Inclusions: • Three Courses (8-15 learning modules per course) • Expert/Discussion forums for each course • Course integration into Moodle & CLAO existing websites • Training and support for CLAO staff • Flexibility to add and modify coursework Project Proposal 1 2 3 4 5

21. J3P Introduction to Foreclosure Mediation Advanced Foreclosure Expert Forums/Asynchronous Discussion Forums 3 Core Instructional Courses 1 2 3 4

22. J3P General Introduction IT and LMS (Moodle) Course Proctoring Forum Management Training for CLAO Personnel 1 2 3 4

23. “Coming together is a beginning. Keeping together is progress. Working together is success.” ~ Henry Ford J3P Presentation Overview • 1 • J3P Team & Approach • 2 Schedule & Implementation • 3 • Risk & Mitigation • 4 • Change Management & Quality Assurance

24. Milestones & Deliverables J3P 2013 08/15 Project kick-off

25. Milestones & Deliverables J3P 2013 08/15 Project kick-off 10/01 Final design document 11/11 Module development begins

26. Milestones & Deliverables J3P 2013 08/15 Project kick-off 10/01 Final design document 11/11 Module development begins 12/20 Alpha test 2014 3/31 Beta test 6/16 Final testing and refinement

27. Milestones & Deliverables J3P 2013 08/15 Project kick-off 10/01 Final design document 11/11 Module development begins 12/20 Alpha test 2014 3/31 Beta test 6/16 Final testing and refinement 7/01 Publish courses in LMS 8/15 Project Launch

28. J3P

29. Implementation Phasing J3P 2014 2/15 LMS training begins 8/15 Project launch 8/16 J3P and CLAO monitor the LMS 8/16 CLAO survey learners on successes and problems 8/16 CLAO monitor and participate in discussion groups

30. Work Breakdown Structure J3P

31. SMART Project Tracking J3P

32. SMART Project Tracking J3P

33. Cost Breakdown Analysis J3P

34. “Skill is the unified force of experience, intellect and passion in their operation.”~ John Ruskin J3P Risk & Mitigation • 1 • J3P Team & Approach • 2 Schedule & Implementation • 3 • Risk & Mitigation • 4 • Change Management & Quality Assurance

35. J3P Anticipate & Plan • J3P & CLAO collaborate to identify potential risks • Your insight and experience is highly valued • Confirmation of risks allows for successful contingency planning 1 2 3

36. J3P Example Risk & Contingency Plan • Risk: Change in Foreclosure Legislation • Potential Impact: Significant change in eLearning content • Contingency Plan: J3P building in flexibility & ease of content change 1 2 3

37. J3P Losing a Team Member

38. J3P Losing a Team Member

39. J3P J3P Takes Risk Seriously • Identify Risks • Prepare for them • React quickly & creatively should they occur 1 2 3

40. I am easily satisfied with the very best. ~ Winston Churchill J3P Presentation Overview • 1 • J3P Team & Approach • 2 Schedule & Implementation • 3 • Risk & Mitigation • 4 • Change Management

41. Change Management Process J3P J3P will provide CLAO with a “Request for Change” or “Change Order” form which will detail the following information: • Description • Reason • Expected outcome • Anticipated deliverable date • Breakdown of costs associated with requested change 1 2 3 4 5

42. Allowances: Change Management J3P Our process will allow for: • renegotiation of cost, • reallocation of resources, or any • additional resources needed to effectively implement the change. Each request is individually reviewed, approved or denied the based on the urgency of the problem and time needed to complete the change. 1 2 3

43. “Leadership is the capacity to translate vision into reality.”~Warren G. Bennis  Knowledge, Experience, Results J3P