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Illinois Department of Revenue Glen L. Bower, Director

Illinois Department of Revenue Glen L. Bower, Director. 2-D Barcode Project Individual Income Tax Return Presented by Ken Kerber Kkerber@Revenue.State.IL.US. 2-D Barcode Project. Implemented January 2000 Software must be approved by Illinois Department of Revenue

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Illinois Department of Revenue Glen L. Bower, Director

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  1. Illinois Department of Revenue Glen L. Bower, Director 2-D Barcode Project Individual Income Tax ReturnPresented by Ken KerberKkerber@Revenue.State.IL.US

  2. 2-D Barcode Project • Implemented January 2000 • Software must be approved by Illinois Department of Revenue • Important to follow 2-D guidelines and standards • Anticipated volume First Year : 250,000 returns

  3. Process Returns faster Reduce data entry errors Capture more data Reduce processing steps Reduce Processing Cost Speed up visibility on the system Issue Refunds Faster Objectives

  4. Develop 2D Specifications document IL-1351 Develop 2D Test Case Document IL-1352 Utilized a dynamic, variable approach to barcode content Barcode only contains the documents that are present (I.e. if only 2 W-2’s needed, barcode continues ONLY 2 W-2’s. Each form & schedule has a form identifier as the first field Illinois Approach

  5. Developed scanning process in-house Developed with Visual Basic Integrated into our Electronic Filing system Purchased 12 barcode scanners Illinois Approach

  6. Study the process setup and test to maximize speed in capture Acquire the correct equipment Consider document preparation time prior to scanning Ensure you have established efficient payment handling Issues

  7. Cost

  8. Savings

  9. Net Savings

  10. Illinois 2-D Barcode System System Screen Designs

  11. Step 1 - Initial Login Screen

  12. Step 2 - Batch Setup Screen

  13. Step 3 - Scan Document Locator Number (1 dimensional barcode)

  14. Step 4 - Scan 2D Barcode

  15. Step 5. Good Scan - Correct number of fields per form or schedule

  16. Step - 6 - Batch completed, close batch

  17. Modify the 2D Specifications Document based on FTA Standards recommendations Discussing additional processes, such as imaging and scanning from the image Discussing additional returns, such as Sales Tax or Business Income Tax Changing to accommodate law changed for 2001 Including additional credits : Earned Income and Tuition Tax Include Direct Deposit option Expand availability to all tax practitioners Future

  18. QUESTIONS ?

  19. Contact Us Electronic Commerce Section Account Processing Division Information Services Illinois Department of Revenue 101 W Jefferson MC 1-139 Springfield, IL. 62706 Phone (217) 785-2971 Fax (217) 524-2552 Tpantier@Revenue.state.il.us www.revenue.state.il.us

  20. Thank You

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