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Introduction to Software Engineering

Introduction to Software Engineering. Lecture 41 – Communication Skills. Acknowledgements. This presentation is based largely on MIT Communication Skills Lectures. . Lecture Outline. Giving Oral Presentation Formulate a strategy Choose an appropriate structure

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Introduction to Software Engineering

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  1. Introduction to Software Engineering Lecture 41 – Communication Skills

  2. Acknowledgements This presentation is based largely on MIT Communication Skills Lectures.

  3. Lecture Outline • Giving Oral Presentation • Formulate a strategy • Choose an appropriate structure • Create visual aids to enhance your presentation • Strive for effective and natural delivery • Handle Q & A effectively

  4. Giving Oral Presentation • Formulate a strategy • Choose an appropriate structure • Create visual aids to enhance your presentation • Strive for effective and natural delivery • Handle Q & A effectively

  5. Analyzing the Situation

  6. Communication Strategy • Content • How much detail on a method? • How much detail on findings? • Style • Level of technical language? • Appeal to general audience? • Structure

  7. Giving Oral Presentation • Formulate a strategy • Choose an appropriate structure • Create visual aids to enhance your presentation • Strive for effective and natural delivery • Handle Q & A effectively

  8. Cognitive Processing Constraints

  9. Structure Approaches

  10. Deciding on a Structure

  11. Planning segments of presentations • Introduction • Arouse interest and show relevance to audience • Establish credibility • State main message (if direct) or preview agenda. • Body • Limit to 5 major sections or points • Adjust detail to audience background and needs • Clarify process through agenda • Conclusion • Make or recap main points

  12. Giving Oral Presentation • Formulate a strategy • Choose an appropriate structure • Create visual aids to enhance your presentation • Strive for effective and natural delivery • Handle Q & A effectively

  13. Creating Visual Aids: Functions • Clarify structure • Emphasize important ideas • Illustrate relationships or objects visually • Enhance and maintain interest

  14. Creating appropriate medium for visual aids • For example, Transparencies • Advantages • Easy and inexpensive • Flexible • Low tech and relatively dependable Remember: You are the presentation – the visuals are not.

  15. Giving Oral Presentation • Formulate a strategy • Choose an appropriate structure • Create visual aids to enhance your presentation • Strive for effective and natural delivery • Handle Q & A effectively

  16. Delivering your presentation • Verbal – sound natural & conversational • Tone, pitch, pace • Fluency • Nonverbal – Project confidence & enthusiasm • Confidence • Movement, use of space • Gestures • Eye contacts and facial expressions.

  17. Giving Oral Presentation • Formulate a strategy • Choose an appropriate structure • Create visual aids to enhance your presentation • Strive for effective and natural delivery • Handle Q & A effectively

  18. Answering Questions • Plan for questions & practice answers • Answer effectively • Listen carefully to whole question • Buy time to think • Be honest about what you don’t know. • Avoid dialogues with one person • Handle inappropriate questions quickly and tactfully • End Q & A by restating your point.

  19. Key Points • Points to remember • Formulate a strategy • Choose an appropriate structure • Create visual aids to enhance your presentation • Strive for effective and natural delivery • Handle Q & A effectively

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