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ARKANSAS ENTERPRISE ARCHITECTURE TEAM MEETING

March 24, 2010 Agenda 9:00 – 9:30 Welcome 9:30 – 10:00 Introductions and Kickoff Claire Bailey, State CTO 10:00 – 10:30 Why Enterprise Architecture Scott Bittler, Gartner 10:30 – 10:45 Break 10:45 – 11:15 Review Trends-IT and Environmental Scott Utley, E-Architect

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ARKANSAS ENTERPRISE ARCHITECTURE TEAM MEETING

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  1. March 24, 2010 Agenda 9:00 – 9:30 Welcome 9:30 – 10:00 Introductions and Kickoff Claire Bailey, State CTO 10:00 – 10:30 Why Enterprise Architecture Scott Bittler, Gartner 10:30 – 10:45 Break 10:45 – 11:15 Review Trends-IT and Environmental Scott Utley, E-Architect 11:15 – 11:45 Business Strategies (Introduction) Scott Utley, E-Architect ARKANSAS ENTERPRISE ARCHITECTURE TEAM MEETING

  2. Enterprise Architecture Milestones 24 MAR 31 MAR 7 APR 21 APR 28 APR 5 MAY 12 MAY Create State Technology Plan EA Kickoff Meeting Finalize Technology Requirements & Identify Solution Requirements Finalize Solution Requirements & Complete Requirements Review Finalize Business Strategies & Identify Business Requirements Finalize Business Requirements & Identify Change Requirements Finalize Change Requirements & Identify Information Requirements Finalize Information Requirements & Identify Technology Requirements • Introductions • CTO Kickoff • Gartner analyst provides guidance • Review & identify environmental trends • Identify business strategies • Review materials from previous session. • Identify business strategies • Review materials from previous session. • Identify change requirements • Review materials from previous session. • Identify information requirements • Review materials from previous session. • Identify technology requirements • Review materials from previous session. • Identify solution requirements • Review documentation with Gartner • Publish Plan • Use the requirements as input into the State Technology Plan

  3. Enterprise Architecture Milestones 19 MAY 2 JUN 9 JUN 16 JUN ------------------------30 JUN-------------------------- Identify EA Principles Develop 1st Iteration of the Future State Architecture Create a Gap Analysis Between Current & Future State Develop 1st Iteration of a Roadmap Document Architectural Governance Process and Make Architecture Available for State Employees Create InitialPerformance Measures Create Architectural Review Cycle • Create 10 – 12 principles which will provide prescriptive guidance for decision making • Use input from requirements • Identify areas for improvement in the application of technology in terms of its ability to support the State’s business strategy • Align with goals and milestones to achieve the desired future state vision • State CTO is accountable • Shows EA Program progress • Documentation is periodically reviewed and updated – ideally tied to the budget cycle

  4. DIS is responsible for: Develop technical standards and specifications and provide technical leadership and guidance to support the state's enterprise architecture. Information technology acquisitions meet state needs and are consistent with coordinated efforts to maximize standardization and cost effectiveness Act 648 of 2009

  5. Issue: • Many different End Point Protection/Anti-Virus solutions and versions in place of varying effectiveness and a wide variety of pricing Security

  6. Solution: • Reduce the number of End Point Protection solutions in our environment to achieve: • Economies of scale due to high volume purchasing • Easier to manage • More uniform prices • Reduced security risks • Better prepared against threats Security

  7. Shared Data Standardized Business Processes Standardized Information Management (from Creation to Destruction) Increased Innovation by Business Units Increased Mobility The Arkansas State Technology Council View on IT in Three Years Where should we be?

  8. Improved Digital Literacy Statewide Access One Call to Get it Fixed Find Information Easily Easy to do Business with Government The Arkansas State Technology Council View on IT in Three Years

  9. Identify trends, strategies & requirements E-Architecture First Initiatives

  10. Gartner Enterprise Architecture Process Model

  11. What are: • External Trends – Technology, Regulatory, Legislative, Policy, Labor/Workforce • Internal Trends – Human Resources, Organizational Trends

  12. Issues: • There isa limited articulated business strategy • The business strategy is high-level • There are multiple versions of an articulated business strategy • Business strategies should be more future oriented • Business units’ strategies could be more collaborative and coordinated Business Strategy

  13. Establish a schedule Identify trends Begin actualization of business strategies What we will accomplish today

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