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Strategic Planning Ad Hoc Committee Report to IEEE Region Committee

This report highlights the strategic themes, recommendations, and focus areas discussed at the IEEE Region 3 planning retreat. The report also addresses communication weaknesses and proposes solutions for improved member engagement and regional support.

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Strategic Planning Ad Hoc Committee Report to IEEE Region Committee

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  1. Bill Harrison, Director-Elect Strategic PlanningAd Hoc CommitteeReport to IEEE Region Committee SoutheastCon, April 4-6, 2003

  2. IEEE Strategic Themes • Planning Retreat At Board of Directors Meeting (February 2003, Dallas, TX) • Breakout Groups Addressed: • Products & Services • Volunteerism • Industry Relations • IEEE Governance

  3. Region 3 Sections Survey • Region 3 Section Concerns • Regional Support Sections & Chapters

  4. Region 3 Focused Thinking • Recommendations For Region 3 Focused Thinking - Presented by Bill Ratcliff • Strategic & Operational Planning Hierarchy • Vision • Direction • Objectives • Projects • Processes/Operations - Continuing Actions • Pareto's Principle: 5% of the Activity Accounts for 95% of the Impact.

  5. Management Spectrum • Think Strategically - Act Operationally • Manage Each Project/Process/Operation • Continually Assess Need for Changes • Raise Flags As Required • Deal With Issues As They Arise

  6. Main Region 3 Thing IEEE MEMBER

  7. Region 3 - S.W.O.T.+ B.(Strengths, Weaknesses, Opportunities, Threats, Broke) • Threat: Financial Environment • Threat: Competition for Time/Interest of Member

  8. Region 3 - S.W.O.T.+ B. • Weakness: Region <---> Section Communication • Weakness: Not Communicating/Taking Full Advantage of Mentoring,Training, and Development Resources • Weakness: We Should Take Greater Advantage of Awards, Nomination and Other Member Recognition Possibilities • Weakness: Employer/Relationships • Weakness: SoutheastCon Issues

  9. S.W.O.T.+ B. • B = Broken • Broken: Contact and Response With Some Sections/Branches? • Is it Really Broken? • Some Excellent Connections Exist • How Can Region 3 Use Those to Improve in Areas Where We Have Problems? • Broke?: Knowledge Base/Archives

  10. Region 3 Communication to and From Sections and Chapters Throughout the Region • Improving Communications TO the Members • Improving Communications FROM the Members • Bill Ratcliff Sent Out a Call for Region ExCom Committee Chairs to Send Information on Region 3 Products and Services Available to Sections and Chapters • Responses???

  11. Region 3 Communications Topics and Ideas • Create and Share Reports & Articles • Publish on the Web, and in our Section & Chapter Newsletters • Ask Local Volunteers Who Write Articles to Share With the Region • Problems, Issues, Awards, Programs, Ideas, Projects, Solutions, Pictures

  12. Region 3 Communications Topics and Ideas • Membership Development • Feedback from Sections and Chapters • IEEE/RAB/Region • Strategies for the Future • What Products and Services Are Available from Region 3 and IEEE HQ (and How to Get Them!)

  13. Region 3 Communications Topics and Ideas • Proposal for Region Assessment • Industry Relations • Volunteerism • Planned Giving • Region History • Other topics???

  14. Training Issues • Leadership training • Mentoring training

  15. Region 3 Organization for the Future:Bylaws/Operations Manual Review • SPC Ad Hoc Committee to Continue Work on: • ExCom Should Be a Proper Subset of the ExCom • Consider Adding Two New Positions on the ExCom (and to the Region Committee) • Section/Chapter Support • Industry Relations (Corporate Relations) • Follow the IEEE Practice of Moving Details to the Operating Manual From the Bylaws • Incorporate the Principle of “Powers Reserved”, i.e., delegate to “lower organizational units” all decisions except those specifically reserved by IEEE, RAB, or Region

  16. Region 3 Organization for the Future:Bylaws/Operations Manual Review • SPC Ad Hoc Committee Will Continue Its Work and Create the Enabling Motions • Region 3 Committees Should Put Their Mentors to Work -- SPC Mentors Should be Actively Participating Members (Voice and Vote) of Their Assigned Committee unless restricted by Region Bylaws • Use Electronic Voting to Change Region 3 Bylaws, Operations Manual, etc.

  17. Region 3 Finances: Past – Present - Future • BUDGET REVIEW: • Budget Versus Actual Income and Expenses for Past Years • Budget for 2003 • Projected Budgets for 2004 - 2006

  18. Region 3 Finances: Past – Present - Future • Cost Reductions Versus Increase or Reduction of Services to Members • Reduce Number of ExCom Members • Service Increases Such As: • A Second Region Meeting • Bring Committee Vice Chairs to ExCom/Region Meetings • Pros and Cons of Migrating From Paper to Electronic Region 3 Newsletter

  19. Region 3 Finances: Past – Present - Future Consider New Revenue Streams • More Conference Involvement • Possible Joint Investment in Conferences With Sections and Chapters • Implies Development of Additional Regional Resources to Support Conferences • Also Requires Billing Mechanisms for Services Provided • Region Assessment – Region 3 Finance Committee to Analyze Regional Data and Make Recommendation to Region Committee

  20. Current and Future Region 3Conferences and Services • Hosting for SoutheastCon • Continue This Highly Successful Event • What Issues Need to Be Addressed at the Regional and Local Level? • Who Should Be Dealing With the Issues? • Possibility of Developing Capability and Becoming More Involved in Future Conferences Held in the Region

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