Training & Instructional Design

1. Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b This material (Comp20_Unit5b) was developed by Columbia University, funded by the Department of Health and Human Services, Office of the National Coordinator for Health Information Technology under Award Number 1U24OC000003.

2. Building an Effective PowerPoint PresentationLearning Objectives Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

3. Charts, Graphs and Tables Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

4. Adding Charts, Graphs & Tables:Click on the chart or table icon in placeholder Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

5. Adding Charts, Graphs & Tables (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

6. Using Charts and Graphs in Your Presentation Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

7. Presenting Data in a Chart Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

8. SmartArt Graphics:Convert slide text to a SmartArt graphic Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

9. Converting Text to SmartArt Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

10. My Presentation Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

11. Images, Graphics and Video • Inserting images and graphics into a PowerPoint presentation Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

12. Photographs – Stock Photos Getty Images: http://www.gettyimages.com Corbis Images http://www.corbisimages.com Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

13. Compress Images Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

14. Compress Images (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

15. Compress Images (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

16. Compress all Images in File To compress the entire PowerPoint file you should: 1. Open your PPT file2. Click the SAVE floppy icon in the upper left hand corner3. Click the Tools drop down menu besides the Save button4. Select Compress Pictures5. Click Options6. Check the Automatically perform basic compression on save7. Check Delete cropped areas of pictures8. Check the appropriate target output (print, screen, or email)9. Click OK10. Click OK to the Apply compression settings now dialog Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

17. Crop Images Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

18. Cropped Image Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

19. Adding Video • Add video to your PowerPoint presentation Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

20. Adding Video Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

21. Adding Video (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

22. Adding Video (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

23. Animation and Interactivity • Approaches to adding animation and interactivity to your presentation Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

24. Animation Effects Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

25. Animation Effects (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

26. Animation Effects (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

27. Animation Effects (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

28. Hyperlinks • Create a basic presentation - tutorial Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

29. Hyperlinks (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

30. Hyperlinks (cont.) • Create a basic presentation - tutorial Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

31. Hyperlinks (cont.) Screenshot from Microsoft PowerPoint Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

32. Printing and Handouts Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

33. Final Review • Check the spelling in your presentation • Press CTRL+HOME to move to the top of your presentation • On the Review tab, in the Proofing group, click Spelling • Preview your presentation as a slide show Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

34. Final, Final Words Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

35. Building an Effective PowerPoint PresentationSummary The topics covered in two parts of this unit were: • How to construct a script or storyboard for a presentation • Designing a custom slide background for a training program • The appropriate use of color and text in a presentation • Embedding graphics and video in a presentation • Making appropriate use of the ‘builds’ and ‘actions’ in PowerPoint • Using the PowerPoint graph and chart functions in your instructional materials • Tips on how to deliver an effective PowerPoint presentation Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b

36. Building an Effective PowerPoint PresentationReferences – Lecture b References 1. Clark, D. R. (2004), Instructional System Design (ISD). Retrieved July 4, 2010 from http://nwlink.com/~donclark/hrd/ahold/isd.html 2. Kawasaki G. (2005). What is good PowerPoint Design. Retrieved on August 12th, 2010 from: http://presentationzen.blogs.com/presentationzen/2005/09/whats_good_powe.html. 3. Overview of charting [for PowerPoint]. Microsoft Corporation. Retrieved on August 12th, 2010 from: http://office.microsoft.com/en-us/powerpoint-help/overview-of-charting-HP001216348.aspx?CTT=5&origin=HA010108502 4. Reynolds G. (2005). Presentation Tips. Retrieved on August 16th, 2010 from http://www.garrreynolds.com/Presentation/index.html. Images Slide 3, 4 & 5: Overview of charting [for PowerPoint]. Microsoft Corporation. Retrieved on August 12th, 2010 from: http://office.microsoft.com/en-us/powerpoint-help/overview-of-charting-HP001216348.aspx?CTT=5&origin=HA010108502 Slide 8, 9 & 10: Retrieved on August 12th, 2010 from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx Slide 12: Retrieved on August 12th, 2010 from Getty Images: http://www.gettyimages.com and Corbis Images http://www.corbisimages.com Slide 13-15, 17, 18, 20-22, 25-27, 29 & 31 : Retrieved on August 12th, 2010 from http://office.microsoft.com/en-us/powerpoint-help/create-a-basic-presentation-in-powerpoint-2007-HA010194282.aspx Training & Instructional Design Building an Effective PowerPoint Presentation Lecture b