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WARREN COUNTY BOARD OF COMMISSIONERS February 1, 2010 10:00 AM – Regular Meeting

WARREN COUNTY BOARD OF COMMISSIONERS February 1, 2010 10:00 AM – Regular Meeting WARREN COUNTY MEMORIAL LIBRARY COMMUNITY MEETING ROOM WARRENTON, NORTH CAROLINA. Special Presentations Boy Scouts Representative Christopher Long to 100 th Anniversary Assembly &

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WARREN COUNTY BOARD OF COMMISSIONERS February 1, 2010 10:00 AM – Regular Meeting

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  1. WARREN COUNTY BOARD OF COMMISSIONERS February 1, 2010 10:00 AM – Regular Meeting WARREN COUNTY MEMORIAL LIBRARY COMMUNITY MEETING ROOM WARRENTON, NORTH CAROLINA

  2. Special Presentations Boy Scouts Representative Christopher Long to 100th Anniversary Assembly & NC Certified Clerk Angelena Kearney-Dunlap

  3. RESOLUTION in RECOGNITION Of Warren County Boy Scouts WHEREAS, the Boy Scouts of America will celebrate the 100th Anniversary of its formation on February 8, 2010; WHEREAS, throughout its history, the Boy Scouts of America has provided training to youth in leadership development, service to others, and civic responsibility; WHEREAS, numerous youth in our county have participated in the Scouting program through the years becoming accomplished leaders both past and present; and WHEREAS, Boy Scouts have performed a variety of valuable service projects throughout our county and in communities; WHEREAS, a national study has shown that youth who participate in Boy Scouts five or more years have: √ Improved performance in reading, science, math and physicial fitness; √ higher percentage of attendance to colleges and universities; √ obtained higher paying jobs; √ better ethical decision making; and √ higher attendance at religious services with their family; WHEREAS, the national study has also shown that adults who were in Boy Scouts as a youth have: √ Stated that Scouting had a positive influence on their lives as a youth and adult; √ Learned positive character traits such as being a good team player; always being honest, taking better care of the environment, respecting life and property of others; having pride in their country, respecting the elderly and having confidence in their abilities. NOW, THEREFORE, BE IT RESOLVED that February 8, 2010 is hereby declared “Boy Scouts of America Day.” This 1st day of February, 2010.

  4. 10:00 am Call to Order February 1, 2010 Regular Monthly Meeting By Chairman or Designee Moment of Silence Citizen Comments

  5. Rules for Citizen Comments Please sign up to speak. The maximum time allotted to each speaker will be five (5) minutes; Clerk to the Board will keep time. Any group of people who support or oppose the same position should designate a spokesperson. Please address only those items which might not have been addressed by a previous speaker. If response from Manager and/or Board is desired, please leave a copy of your comment(s) with the Clerk to the Board. Order and decorum will be maintained. This is not a question and answer session. Warren County Board of Commissioners

  6. Meeting Date: February 1, 2010 Agenda Item # 4 SUBJECT: Adopt February 1, 2010 Suggested Agenda REQUESTED BY: Clerk / Deputy Clerk to the Board SUMMARY: None FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____________________________________________________________________________________________________________________________________________________________________ NOTES: ______________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  7. SUGGESTED AGENDA • FOR • February 1, 2010 REGULAR MONTHLY MEETING • OF THE WARREN COUNTY BOARD OF COMMISSIONERS • Memorial Library Community Meeting Room • WARRENTON, NORTH CAROLINA • Call to Order Regular Monthly Meeting – 10:00 am by Chairman • Moment of Silence • Citizen Comments • Adopt February 1, 2010 Suggested Agenda • Consent Agenda • A. Approve Minutes of January 4, 2010: • Public Hearing - Amendments to 2008 CDBG Scattered Sites Project • Public Hearing - Request from Youth Camps for Christ to amend Warren County Zoning Ordinance • Regular Monthly Meeting • B. Interest Income Report – Finance Director Barry Mayo • C. Tax Collector’s Report – Tax Administrator Robert Mitchum • D. Tax Release Requests (Over $100) – Tax Administrator Robert Mitchum • Tax Release Requests (Under $100) - “ “ “ “ • Finance Officer – Barry Mayo • A. Amendment # 10 to the FY 2009-10 Warren County Budget Ordinance • B. Amendment # 11 to the FY 2009-10 Warren County Budget Ordinance • C. Contract for FY 2010, 2011 and 2012 Audit with Winston, Williams, Creech, Evans & Company LLP • Agenda pg 1 of 2 Boy Scouts Representative Christopher Long & NC Certified Clerk Angelena Kearney-Dunlap

  8. Boards & Commissions • A. Appoint J.King-Johnson and L.Capps to the Citizens Advisory Council representing • District I – Jordan • B. Appoint R.Waller, V.Hunt, and A.Valentine to the Soul City VFD Tax Board • C. Adopt Resolution Establishing Warren County EMS Peer Review and Education • Committee – Chris Wright • Report on Unpaid 2009 Taxes and Order to Collect – Eddie Mitchum • Public Utilities – Macon Robertson • A. Amendment # 3 Agreement between Owner & Engineer for Professional Services - Soul City • Pump Station Improvements Project • B. Change Order # 1 – Agreement between Owner & Engineer for Professional Services - Soul • City Pump Station Improvements Project • C. Agreement between Owner & Engineer for Professional Services for Warren County Water & • Sewer District III, Phase III • D. Change Order # 6 – Water and Sewer District III, Phase II • E. Amendment # 12 FY 2009-2010 Warren County Budget Ordinance • F. Adopt Capital Project Ordinance – Water & Sewer District III, Phase III • G. Amendment # 4 Capital Project Ordinance Soul City Pump Station Improvements • Ephraim Place CDBG Project , approve Contract with J.C. Harris Contractor LLC for water, sewer and roadway - Cathy Alston-Kearney • Local 25% match for Gang Initiative Grant – Sheriff Johnny Williams • Resolution to Prohibit Illegal Aliens from Attending NC Community Colleges –Com. Davis • Planning/Zoning Administration – Ken Krulik • A. Schedule public hearings to hear citizen comments for Zoning and Subdivision Ordinances • B. Authorize Historic Preservation Certification • Adopt FY 2010-2011 Budget Schedule • County Manager – Linda T. Worth • A. Notice of Contract Executed • B. National Guard Armory Change Orders #5 & #6 • C. Manager’s January 2010 Report • Closed Session in accordance with G.S. 143-318.11(a)(3)(7) for Discussion • of Attorney/Client Privileged Information & Personnel Matters Agenda pg 2 of 2

  9. Meeting Date: February 1, 2010 Agenda Item # 5A SUBJECT: Approve Minutes REQUESTED BY: Clerk to the Board SUMMARY: January 4, 2010 minutes have been provided via e-mail to Board Members for review: Public Hearing - Amendments to 2008 CDBG Scattered Sites Project Public Hearing - Request from Youth Camps for Christ to amend Warren County Zoning Ordinance Regular Monthly Meeting FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____________________________________________________________________________________________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  10. January 4, 2010 Minutes have been provided by e-mail prior to the meeting. Public Hearing Amendments to 2008 CDBG Scattered Sites Project Public Hearing Request from Youth Camps for Christ to amend Warren County Zoning Ordinance Regular Monthly Meeting

  11. Meeting Date: February 1, 2010 Agenda Item # 5B SUBJECT: Approve Interest Income Report REQUESTED BY: Barry Mayo, Finance Director SUMMARY: Interest Income Report for the month of December 2009 is submitted for the Board’s information. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____________________________________________________________________________________________________________________________________________________________________ NOTES: ________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  12. Meeting Date: February 1, 2010 CONSENT AGENDA Item # 5C SUBJECT: Approve Tax Collector’s Report REQUESTED BY: Robert E. Mitchum, Tax Administrator SUMMARY: Tax Collector’s Report for the month of December 2009 is presented for the Board’s information. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: G.S. 105 350 Tax Collection Report, Interest Income Report supplied for Board's information FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ NOTES: __________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  13. Meeting Date: February 1, 2010 CONSENT AGENDA Item # 5D SUBJECT: Request for Tax Releases REQUESTED BY: Robert E. Mitchum, Tax Administrator SUMMARY: Tax releases over $100 are presented for Board approval. Tax releases under $100 approved by the County Manager are presented for the Board’s information. FUNDING SOURCE: N/A APPLICABLE STATUTE: NCGS 105-381. TAXPAYER'S REMEDIES FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ NOTES: ___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  14. Request For Tax Releases Over $100

  15. Request For Tax Releases Over $100

  16. County Manager approved Tax Releases Under $100

  17. Meeting Date: February 1, 2010 Item # 6-A SUBJECT: Finance Office REQUESTED BY: Barry Mayo, Finance Director SUMMARY: Amendment # 10 to the FY 2009-10 Warren County Budget Ordinance FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.___________________________________________________ ___________________________________________________________________________ NOTES: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  18. Meeting Date: February 1, 2010 Item # 6-B SUBJECT: Finance Office REQUESTED BY: Barry Mayo, Finance Director SUMMARY: Amendment # 11 to the FY 2009-10 Warren County Budget Ordinance FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.___________________________________________________ ___________________________________________________________________________ NOTES: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  19. Meeting Date: February 1, 2010 Item # 6-C SUBJECT: Finance Office REQUESTED BY: Barry Mayo, Finance Director SUMMARY: Contract for Warren County audits with Winston, Williams, Creech, Evans & Company LLP is presented for Board’s review and approval. FY 2010 ($46,000) FY 2011 ($47,000) FY 2012 ($48,000) FUNDING SOURCE: General Fund APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: FOLLOW-UP REQUIRED: COUNTY MANAGER'S RECOMMENDATION: ______________________________________________________________________________________________________________________________________________________ NOTES: _________________________________________________________________________________________________________________________________________________________________________________________________________________________________

  20. Entire document is 7 pages, you may request a copy from the Co. Manager’s office.

  21. Meeting Date: February 1, 2010 Agenda Item # 7-A SUBJECT: Boards & Commissions REQUESTED BY: Com. Jennifer Jordan SUMMARY: It is presented to appoint the following individuals to the Citizens Advisory Council (CAC) representing District 1. Jereann King Johnson Lester Capps FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: _________________________________________________________________________________ _________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  22. Meeting Date: February 1, 2010 Agenda Item # 7-B SUBJECT: Boards & Commissions REQUESTED BY: Roger Waller, President, Soul City VFD Board of Directors SUMMARY: It is presented to appoint the following members to the above referenced for term of February 2009 – February 2012: Roger Waller, Victor Hunt and Alberta Valentine. This action replaces: Jane Ball-Groom and David Boyd FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.__________________________________________________________ _________________________________________________________________________________ NOTES: ___________________________________________________________________________________________________________________________________________________________________

  23. Meeting Date: February 1, 2010 Agenda Item # 7-C SUBJECT: Boards & Commissions REQUESTED BY: Christopher Wright, Director - Emergency Services SUMMARY: It is presented to adopt “Resolution Establishing Warren County EMS Peer Review and Education Committee”. Authorize Chairman’s signature. FUNDING SOURCE: N/A APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.__________________________________________________________ _________________________________________________________________________________ NOTES: __________________________________________________________________________________ _________________________________________________________________________________

  24. Meeting Date: February 1, 2010 Agenda Item # 8 SUBJECT: Report on Unpaid 2009 Taxes and Order to Collect REQUESTED BY: Robert “Eddie” Mitchum, Tax Collector SUMMARY: In accordance with NC General Statute, attached is submitted for Board’s information of total unpaid 2009 taxes ($2,179,475) and authorization for Collector to advertise such tax liens in the month of March 2010. FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: NCGS 105-369 FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.___________________________________________________________ __________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  25. Meeting Date: February 1, 2010 Agenda Item # 9-A SUBJECT: Public Utilities REQUESTED BY: Macon Robertson, Director SUMMARY: Amendment #3 to the Agreement between Owner and Engineer for Professional Services for the Soul City Pump Station Improvements Project is presented for Board review and adoption. Authorize Chairman and/or County Manager to sign related documentation. FUNDING SOURCE: $5,000 - Regional fund Balance APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.___________________________________________________________ __________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  26. Entire document is 4 pages, you may request a copy from the Co. Manager’s office.

  27. Meeting Date: February 1, 2010 Agenda Item # 9-B SUBJECT: Public Utilities REQUESTED BY: Macon Robertson, Director SUMMARY: Change Order # 1 the Agreement between Owner and Engineer for Professional Services for the Soul City Pump Station Improvements Project is presented for Board review and adoption. Authorize Chairman and/or County Manager to sign related documentation. FUNDING SOURCE: $4,254 – Regional Fund balance APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.___________________________________________________________ __________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  28. Entire document is 12 pages, you may request a copy from the Co. Manager’s office.

  29. Meeting Date: February 1, 2010 Agenda Item # 9-C SUBJECT: Public Utilities REQUESTED BY: Macon Robertson, Director SUMMARY: Agreement between Owner and Engineer for Professional Services for the Warren County Water and Sewer District III, Phase III. Authorize Chairman and/or County Manager to sign related documentation. FUNDING SOURCE: Capital Project Fund APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: _________________________________________________________________________________ _________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  30. Entire document is 69 pages, you may request a copy from the Co. Manager’s office.

  31. Meeting Date: February 1, 2010 Agenda Item # 9-D SUBJECT: Public Utilities REQUESTED BY: Macon Robertson, Director SUMMARY: Change Order # 6 to Warren County Water and Sewer District III, Phase II project. Authorize Chairman and/or County Manager to sign related documentation. FUNDING SOURCE: No cost – time extension APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.__________________________________________________________ _________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  32. Entire document is 4 pages, you may request a copy from the Co. Manager’s office.

  33. Meeting Date: February 1, 2010 Agenda Item # 9-E SUBJECT: Public Utilities REQUESTED BY: Macon Robertson, Director SUMMARY: Amendment # 12 to FY 2009-2010 Warren County Budget Ordinance (Regarding - Soul City Pump Station Improvements Project) FUNDING SOURCE: APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.__________________________________________________________ _________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

  34. Meeting Date: February 1, 2010 Agenda Item # 9-F SUBJECT: Public Utilities REQUESTED BY: Macon Robertson, Director SUMMARY: Adopt Capital Project Ordinance – Warren County Water & Sewer District III, Phase III. (See attached) Authorize Chairman’s signature. FUNDING SOURCE: USDA Bonds, USDA Grant & User Fees APPLICABLE LOCAL ORDINANCE &/or GENERAL STATUTE: N/A FOLLOW-UP REQUIRED: N/A COUNTY MANAGER'S RECOMMENDATION: ____Recommend approval.__________________________________________________________ _________________________________________________________________________________ NOTES: ____________________________________________________________________________________________________________________________________________________________________

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