Complete Job Cost Management Software

1. Complete Job Cost Management Software Exit Protect your Profit JCA software provides the tools to maximise the profit on your jobs Ask us how JCA can help you to maximise your job profits. Protect your Profit JCA software provides the tools to maximise the profit on your jobs Ask us how JCA can help you to maximise your job profits.

2. Complete Job Cost Management Software So much more than an accounting package plus spreadsheets No more spreadsheets

3. Complete Job Cost Management Software Exit JCA Information Job Costing Quotations Asset Module Payroll Human Resource Supplier invoice entry Company GL Why JCA Contact

4. Job Costing HOME JCA software has a major focuson Job costing. Collecting and collating ALL incoming cost applicable for your jobs. All Jobs are easily accessible from a central Job display There are different job types to suit any size business Complete Job Cost Management Software

5. Job Costing HOME The job module holds critical information About the job on the one screen. • Customer Details • Job Grouping • Start Date • Practical Completion • Order No • Project No • Contract No • Job contract Value • Job Estimate Value Complete Job Cost Management Software

6. Job Costing Contract Price Estimate Value A total Running Costs to date HOME Within the Job, Cost Centres and Variations that provide the Costing details Highlights all overspends against the Estimate and Contract values Complete Job Cost Management Software

7. Job Costing HOME Each cost Centre holds a complete detailed history of ALL cost transactions Everything is linked each transaction is entered only ONCE Drill through each transaction record to see the original information Powerful Search, Sort and Filter options Providing the information you require Complete Job Cost Management Software

8. Job Costing HOME Complete overview of the job profitability Sales invoices also are also assigned to the Job. Compare the job’s running costs against the revenue provides an Income over Costs position. Complete Job Cost Management Software

9. Job Costing HOME Committed Costs against the job in the form of Purchase Orders. Purchase orders allow the job to have a committed cost position. Providing a complete view of the actual costs and the expected costs for the job. View and create purchase orders from within the job Complete Job Cost Management Software

10. Job Costing HOME Job Management is more than just cost control : • Manage Job documents within the job • Documents • Photos • Videos • Non Conformance • Incident register • Bank Guarantees • All at your fingertips Complete Job Cost Management Software

11. Job Costing HOME Job Contract and Progress Claims within the one software package Reduce the need to run spreadsheets The Job contract within JCA, centralizes all the relevant job data. Retentions are automatically calculated and maintained within the software Complete Job Cost Management Software

12. Quotations HOME Quotes within JCA provide another option to prepare and generate an estimate for a client Maintain a complete list of ALL quotes Know which quotes are outstanding Quotes that were lost And which quotes you won. Complete Job Cost Management Software

13. Quotations HOME One quick and easy front sheet holding all the critical quote information System generated Quote numbers The follow up date can be used as an effective sales tool • Flexibility with multiple margin options • Fixed $ Value • Percentage per quote line Complete Job Cost Management Software

14. Quotations HOME Easy data entry to generate the quote. Estimate at your estimate rates and add the margins to each line specifically Or Apply a flat margin across the entire quote. The end resulting is a quote with an estimated cost and a Bid cost Complete Job Cost Management Software

15. Quotations HOME A global resource list to generate the quote Access your detailed estimating resource list within the quotes. Quickly build the quote with pre defined items and estimated costs. Ensure consistency across the quotes using a global list of resources Complete Job Cost Management Software

16. Quotations HOME Option to ‘hide’ your quote calculations. Create a quote within a quote, The client does not need to see the working out, simply the price. Create the working out behind the scenes, but always have it in history for your reference Complete Job Cost Management Software

17. Quotations HOME Start to finish with JCA – Convert the Quote into a JCA job • Quote converts to a Job • Quote lines become a Job Sheet • Job sheet become a sales invoice • Cost centres created complete with Estimate and contract amounts. The complete follow through of JCA is a major advantage. Complete Job Cost Management Software

18. Quotations HOME HOME Print and sent your quote Include your own logo and company details Along with any relevant terms and conditions. Select an existing format or have a new format created Professional looking correspondence Complete Job Cost Management Software

19. Assets HOME Maintain a complete Asset Listing • Assets can link throughout JCA • Depreciation journals • Cost transaction for Asset Usage within the Job • Plant Maintenance Jobs, both scheduled maintenance and major repairs. Complete Job Cost Management Software

20. Assets HOME Financial details Purchase details: Cost and Date Set up depreciation method to create Automatic Depreciation journals Specifications Hold all the asset information within the one place Complete Job Cost Management Software

21. Assets HOME Schedule Maintenance: • Set the schedules in advance • Link the maintenance to a meter within the asset to determine when the service is due • Establish a series of Checklist items that must be completed on this Service Complete Job Cost Management Software

22. Assets HOME Schedule Maintenance: • Create the service maintenance job • Records a job against the asset which will detail the service history of the asset • Also always for the collection of costs against the Asset service job, resulting in a service cost for the asset Complete Job Cost Management Software

23. Assets HOME Major Repairs Maintenance • Each asset maintenance job can be recorded within JCA and against the specific Asset • Detail the: • Fault Details/ Service Instructions • Work Done • Record all incoming costs Complete Job Cost Management Software

24. Assets HOME Compile a complete service history of your machines Every asset job listed as a complete service history Quickly view the work completed on each jobs Each asset job maintains a complete cost of service Complete Job Cost Management Software

25. Assets HOME Collate all the Incoming Asset Costs As Supplier invoices are entered they can be marked against a specific asset Payroll hours spent servicing can be assigned to the asset A complete transaction of costs per asset Complete Job Cost Management Software

26. Assets HOME HOME Against the Income for each Asset As the asset is assigned against the job this transaction can also be viewed as ‘income’ for the plant. Complete Job Cost Management Software HME

27. Payroll HOME A completely integrated payroll system within JCA that automatically job costs. • Unlimited number of employees • Set each employee into a paygroup to define the terms and conditions of employment • Run multiple pay frequencies concurrently • Weekly • Fortnightly • Monthly Complete Job Cost Management Software

28. Payroll HOME A completely integrated payroll system within JCA that automatically job costs. Up to 3 different bank accounts for each employee Set standard pay transactions for the employees for payroll entries that occur every pay run. i.e. Annual leave and Sick Leave entitlements. Complete Job Cost Management Software

29. Payroll HOME Control how your payroll system works. • Unlimited transactions types • Pay types • Expense • Accruals • Deductions • Allowances Yearly updates for new ATO taxation tables Complete Job Cost Management Software

30. Payroll HOME Set for local industry standards. With options on how to process your RDO’s “A local system with knowledge of local payroll conditions” • Manage your • Superannuation • Long Service Leave • Redundancy • RDO’s Complete Job Cost Management Software

31. Payroll HOME Main entry point of the payroll transactions • Access to all the different payroll options • Detailed transaction listing of the processed transaction • Summary options to help balance the payroll Complete Job Cost Management Software

32. Payroll HOME Data entry for a normal time transaction • Entry the date of the transaction • Hours worked • Select the pay type • Select the Job and the Cost Centre this transaction is to be costed against • Actual Cost = the actual pay amount • Job Cost = the value to be charged to the job Job Costing within the one screen Complete Job Cost Management Software

33. Payroll HOME Actual cost vs. Job cost The payroll holds both the Actual cost and the Job Cost value of this transaction A specific job charge rate can be set for each employee The job cost value allows you to set a cost recovery rate to charge the job. Complete Job Cost Management Software

34. Payroll HOME Automatic RDO accruals. The employee worked 8 hours and automatically the RDO as been deducted and added to the RDO entitlement Important to note that the full 8hours of employee cost has been assigned to the job Complete Job Cost Management Software

35. Payroll HOME Process the payroll transaction, with the job costing with one data entry Saves time and ensures that all relevant costs are assigned to the job. Split the payroll transactions up over multiple jobs if required. Complete Job Cost Management Software

36. Payroll HOME Capture all relevant costs including Plant Usage Ability to assign Plant usage during the Payroll transaction. This transaction will process 8 hours of employee job cost and 8 hours of plant usage cost. With the ability to assign multiple plant usage within this one transaction Complete Job Cost Management Software

37. Payroll HOME HOME Complete Reporting • Various Pay slip options • Creation of the Bank .ABA file to transmit the wages to your bank • Group Certificates including the required ATO data information Complete Job Cost Management Software

38. Human Resources HOME Designed to allow the creation of any style of certificate, licence or document for an employee • Create any document that can be linked to an employee or even a creditor within the system • Within the wider JCA ‘Permission documents’ can be linked to • Assets • Jobs • Debtors Complete Job Cost Management Software

39. Human Resources HOME Document Creation Set the Document into groupings to allowing for an easy view of the documents Detail of ALL holders of the document including the expiry date Link the Document to a ‘provider’. This allows the document to be created once, but be delivered by various organisations Complete Job Cost Management Software

40. Human Resources HOME Attach each document within JCA • Documents can be attached to • Employees: eg. 1st Aid certificates • Creditors:eg. public liability certificates • Debtors:eg. • Assets:eg. plant registrations • Jobs: eg. Water access permits • Unlimited attachments Complete Job Cost Management Software

41. Human Resources HOME Attach each document within JCA • Record information regarding the document • Document No • Issued Date • Start Date • Expiry Date Complete Job Cost Management Software

42. Human Resources HOME Employee Matrix of Held Documentation Detailed record keeping is quickly becoming very important View and access all linked documents for each employee Complete Job Cost Management Software

43. Human Resources HOME HOME Company Matrix of Held Documentation All Documents company wide are displayed Detailing all holders of the selected documents Control all expiry dates and renewals of ALL documentation Complete Job Cost Management Software

44. Invoice entry HOME The entry of Supplier invoices a major link between the Financial and the JobCost elements of JCA Easy set up of new suppliers Set supplier defaults to streamline the data entry process All historical information available for all suppliers Create EFT payment files Complete Job Cost Management Software

45. Invoice entry HOME One Data entry screen to complete the entry and job cost • Set up the Invoice record • Supplier • Link to purchase order • Invoice # • Date • Due Date • Invoice total Invoice entry continued on next page Complete Job Cost Management Software

46. Invoice entry 1 2 3 4 5 HOME Process the job cost element of the transaction • Select the job Code • Cost centre • Assign the GL Account • Enter the Invoice Reference • Amount to be costed to the job. Complete Job Cost Management Software

47. Invoice entry Optional information regarding the invoice can be entered. HOME Complete the Invoice Entry process Maintains a running cost of remaining invoice amount to post Job costing completed  General Ledger posting  Supplier bill entered  Complete Job Cost Management Software

48. Invoice entry HOME Quick and easy Payment process • Option on payment method • Printed Cheques • Manual Cheques • EFT – creation of bank ABA files to transmit. • Retention release by the nominated dates Complete Job Cost Management Software

49. Invoice entry HOME HOME Print or Email payment remittances Complete with your logos and company details Professional outgoing correspondence, with your supplier and customers. Complete Job Cost Management Software

50. Company GL HOME Whilst JCA has a strong focus on Job Cost Management the Company General Ledger is still critical. • Unlimited GL Accounts • Set Budgets to track and manage performance • Store complete transaction history of every account • Detailed transaction records provide an audit trail. Complete Job Cost Management Software