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FedMAll

FedMAll. Adarryl Roberts & James Mette GSA SmartPay Training Forum July 16-18, 2019. Agenda. MarketPlace Transition to Agile Wildfire Protection Program (WFPP) Purchase Order Status Enhanced Funds Verification (EFV) Supplier Performance Risk System (SPRS) Future FedMall Q&A.

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  1. FedMAll AdarrylRoberts & James MetteGSA SmartPay Training ForumJuly 16-18, 2019

  2. Agenda • MarketPlace • Transition to Agile • Wildfire Protection Program (WFPP) • Purchase Order Status • Enhanced Funds Verification (EFV) • Supplier Performance Risk System (SPRS) • Future FedMall • Q&A

  3. MarketPlace

  4. MarketPlace

  5. MarketPlaceDeployment

  6. MarketPlace Vendor Selling Agreement (VSA)

  7. MarketPlaceRegistration • Suppliers access FedMall via the Supplier Portal - https://www.suppliers.fedmall.mil • A dedicated website to: • Register • Manage and upload catalog items • View Purchase Orders

  8. Agile Transition

  9. Transition to Agile • Implemented agile methodology to support development of release 19.3.1: • More responsive • Increased customer satisfaction • Greater transparency

  10. Wildland Fire Protection Program (WFPP)

  11. WFPP Corridor • FedMall hosts the Wildland Fire Program Corridor providing wildland fire equipment. From hand tools to protective gear, FedMall offers a variety of products and supports: • Easy ordering – See It. Buy It. Get It. • WFPP 2019 Catalog and Price Listing provided in FedMall Self Help • Reliable – Delivering the products you need, where you need them • 24/7 Ordering and Customer Interaction Center (CIC) support • Offering extensive product selection

  12. FedMall Purchase Order Status

  13. Supplier Purchase Order Management • The Purchase Orders capability within the Supplier Portal provides a convenient dashboard to quickly find, view, and manage orders • The capability is not intended to replace how purchase orders are received (via EDI, cXML, and/or secure email) • Purchase orders are categorized and managed as follows: • Open purchase orders • Unreviewed: this is the initial state • Acknowledged: the supplier has reviewed this order and intends to fulfill it

  14. Supplier Purchase Order Management cont. • Purchase orders are categorized as follows: • Closedpurchase orders • Shipped: the order has been fulfilled, and tracking information has been provided • Rejected: the order will not be fulfilled, for a reason specified by the supplier • Canceled: the order will not be fulfilled, because the supplier received a request for cancelation from the customer

  15. Customer Purchase Order Management • The Order History capability allows customers to search, view and review their orders • Customers can Re-Order or Print Invoice • The Order History page displays a list of all pending and placed orders with the following information: • Order Number and Details • Order Date • Order Name • Payment Type • Total Price

  16. Customer Purchase Order Management cont. • The Customer then Selects the Details link to be taken to the Order History Detail page • The page displays all the information related to a previously placed order • The information is broken down into sections: • Payment and Shipping Information • Order Summary • Product Information

  17. Customer Purchase Order Management cont. • The Payment and Shipping Information section contains the payment details, billing and shipping address and exception information, if any. • The Order Summary section contains additional information about the order such as cart name, description, mark for attention, requisition code and more. • The product information section lists the products included in the order grouped by supplier. Information includes the product image, name, status, quantity, and price.

  18. Enhanced Funds Verification

  19. Enhanced Funds Verification (EVF) • The Defense Logistics Management Standards Office (DLMSO) mandates FedMall and other internet-ordering applications within DLA to verify available funding on certain qualified purchases. Specific guidance is outlined in Approved DLMS Change (ADC) 1068B • EVF implemented in FMv19.3.1 and • Requires Funds Verification (FV) on qualified Army orders placed through FedMall Commerce • Implemented to prevent the over-obligation of funds • Will reduce delay/disruption during order processing and fulfillment

  20. Enhanced Funds Verification (EVF) cont. • Orders meeting ALL of the following criteria are now subject to FV: • Orders placed through FedMall Commerce • Payment Method is Fund Code • Bill-to DoDAAC (as determined by the selected Signal Code) starts with a “W” (indicating an Army-managed DoDAAC • Currently, the Army is the only Service branch using the EFV capability within FedMall. However, participation among the other Services (e.g. Marine Corp) is anticipated in the future. The EFV capability is DLMS-compliant will be extended to support other Services

  21. EFV Routing • FV requests and responses are routed through Defense Automatic Addressing System (DAAS)

  22. EFV Buyer Notifications • FedMall provides the buyer a Notification that the order requires FV • Each individual Requisition/Order Line Item has a FV Status • Notice that the title on this slide is in the same location as the title on the first slide • Line Item FV Status is available in Order History • FV Status emails are sent to the buyer with the following Subject: FedMall Order Confirmation • Buyer must monitor each Status received to determine if additional actions are required

  23. Order History EFV Status

  24. EFV Status Codes

  25. SPRS Integration

  26. Supplier Performance Risk System (SPRS) Integration • SPRS is the Department of Defense’s single, authorized application to retrieve suppliers’ performance information • 4 of 8 Agile Sprints complete • Expected delivery as part of Release 19.4.1?????

  27. Future FedMall

  28. Back Up

  29. Supplier Portal Registration • Suppliers must have each of the following: • Valid authentication certificate • Common Access Card (CAC) • Personal Identify Verification (PIV) Card • Public Key Infrastructure (PKI) Certificate • Valid Contractor and Government Entity (CAGE) Code • Active SAM.gov registration

  30. Supplier Portal Registration

  31. Supplier Portal Home Page

  32. Accept Notice & Consent Banner

  33. Authenticate with CAC/PIV/PKI

  34. Authenticated User Landing Page

  35. Verify Supplier in SAM.gov by CAGE

  36. Select User Agreement for Participation in MarketPlace

  37. MarketPlace Eligible Supplier

  38. MarketPlace Selling Agreement

  39. Successful Registration

  40. Registered Supplier Home Page

  41. Supplier Resources • FedMall URLs: • FedMall Supplier Portal: www.suppliers.fedmall.mil • FedMall Commerce: www.fedmall.mil • Registration assistance or catalog data questions/issues contact the Supplier Account Managers (SAMs) and Program Management Office (PMO) at: • Fedmallvendors@dla.mil • Supplier Quick Start Guides (QSG) &Self Help documents available on: • FedMall Information Page: www.dla.mil/info/fedmall • FedMall Commerce Landing Page: www.fedmall.mil

  42. GSA Starmark Logo

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