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Inter-Chapter Luncheon and Forum

Inter-Chapter Luncheon and Forum. Welcome. Setting Expectations of Once and Future Leaders. Why Struggle?. Setting Expectations of Once and Future Leaders. Why Struggle? Create Job Descriptions. Setting Expectations of Once and Future Leaders. Why Struggle? Create Job Descriptions

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Inter-Chapter Luncheon and Forum

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  1. Inter-Chapter Luncheon and Forum

  2. Welcome

  3. Setting Expectations ofOnce and Future Leaders • Why Struggle?

  4. Setting Expectations ofOnce and Future Leaders • Why Struggle? • Create Job Descriptions

  5. Setting Expectations ofOnce and Future Leaders • Why Struggle? • Create Job Descriptions • Give yourself a skill set to look for….

  6. Setting Expectations ofOnce and Future Leaders • Why Struggle? • Create Job Descriptions • Give yourself a skill set to look for…. • Determine who is ready to lead.

  7. Setting Expectations ofOnce and Future Leaders • Why Struggle? • Create Job Descriptions • Give yourself a skill set to look for…. • Determine who is ready to lead. • Explain leadership to uninitiated.

  8. Setting Expectations ofOnce and Future Leaders • Why Struggle? • Create Job Descriptions • Give yourself a skill set to look for…. • Determine who is ready to lead. • Explain leadership to uninitiated. • Set your expectations HIGH!

  9. Setting Expectations ofOnce and Future Leaders • Why Struggle? • Create Job Descriptions • Give yourself a skill set to look for…. • Determine who is ready to lead. • Explain leadership to uninitiated. • Set your expectations HIGH! • But not out of reach – “I CAN DO THAT!”

  10. Recruitment Strategies Constantly Recruit • Leadership recruitment shouldn’t ever stop, and it begins with recruiting people to join your chapter. • Once you have signed them as members, keep them involved and show them the benefits of working as a leader for the chapter. • Chapters should recruit officers and directors at all meetings and events and in chapter communications.

  11. Recruitment Strategies Personal Outreach • Ask • Ask • ASK • Never underestimate the power of asking someone for their help.

  12. Recruitment Strategies Seek Out and Welcome New People • If you see a new face at any of your chapter meetings, seek that person or people out and introduce yourself. Don’t wait for them to come to you. One of the common complaints shared with ICRI about chapters is that people attending a meeting for the first time were not welcomed by one person.

  13. Recruitment Strategies Seek Out and Welcome New People • Position your officers or directors at the registration table, so when a new person shows up, the officer or director can introduce him/herself and show that person around. • At the beginning of each meeting, introduce all of your officers and directors to everyone, so people can place names with faces.

  14. Recruitment Strategies Stress the Fun and Camaraderie • There is no doubt that working on a chapter is just that: work. That doesn’t mean that it can’t be fun. • Working on a board or committee is a great way of building friendships that last a lifetime. The people you meet and work with on ICRI activities also know and understand your career, which makes a great common bond.

  15. Recruitment Strategies Develop Committee/Board Member Descriptions • No one wants to commit to something without knowing exactly what it is. • Having each of your committees or board members write a brief description about their responsibilities and amount of time they spend on ICRI work is a great resource for officer recruitment.

  16. Recruitment Strategies Develop Committee/Board Member Descriptions • Having this information will enable you to show a potential officer or board member what will be expected of them. • Oftentimes, they will be relieved to see that the work really isn’t too time demanding.

  17. Recruitment Strategies Develop Committee/Board Member Descriptions • Getting together as a group to define roles is a great exercise to begin your road towards a POLICY MANUAL for your chapter. • Define what? • List the roles and responsibilities YOU need to run YOUR chapter to it’s fullest potential.

  18. Board Member Descriptions ARTICLE XIII DUTIES OF OFFICERS – ICRI Manual Section 1 President: The President shall be the principal elective Officer of the Institution, shall preside at all meetings of the Membership, the Board of Directors, and the Executive Committee, and shall perform other duties as are normally incident to the office or as may be prescribed by the Board of Directors. He shall be an ex¬officio member, with voting privilege, of all committees except the Nominating Committee. He shall make an annual report to the membership, and shall communicate to the association or to the Board of Directors such matters as, in his opinion, promote the welfare and increase the usefulness of the Institute.

  19. Board Member Descriptions ARTICLE XIII DUTIES OF OFFICERS – ICRI Manual Section 2 President-­Elect: The President­-Elect shall perform the duties of the President in his absence and shall succeed to the office of President. He shall also report to the President as set in the Institute’s By-­Laws and Policy Manual.

  20. Board Member Descriptions ARTICLE XIII DUTIES OF OFFICERS – ICRI Manual Section 3 Vice President: The Vice President shall report to the President as set in the Institute’s By-¬Laws and Policy Manual.

  21. Board Member Descriptions ARTICLE XIII DUTIES OF OFFICERS – ICRI Manual Section 4 Secretary: The Secretary shall give notice of and attend all meetings of the Chapter and the Board of Directors, shall keep a record of all proceedings, shall attest documents, and shall preform other duties as may be assigned are usual and normal for such office.

  22. Board Member Descriptions ARTICLE XIII DUTIES OF OFFICERS – ICRI Manual Section 5 Treasurer: The Treasurer shall report to the President as set in the Institute’s By¬Laws and Policy Manual. The Treasurer shall keep an account of all monies received and expended for the use of the Institute, and shall make disbursements as authorized by the Board of Directors.

  23. Board Member Descriptions ARTICLE XIII DUTIES OF OFFICERS – ICRI Manual Meeting attendance Elections Removal Compensation Meeting Details Committees and appointments Budgets Participation Chair Responsibilities

  24. Board Member Descriptions Board of Director’s Duties and Responsibilities: The duties and responsibilities of the ICRI Board of Directors are governed by the ICRI By-Laws and Policy Manual and are as follows: a. Establish general objectives for the Institute. b. Determine and establish policies to carry out the intent of the chartered objectives of ICRI. c. Report annually in the State of the Institute report to the general membership on the state of the Institute finances and affairs. d. Examine, authorize and review all budgetary matters.

  25. Board Member Descriptions Officer and Director Limitations: No single Board Member may act independently for the Institute without Board authorization. Board Member Committee Participation: Each Board Member is required to serve as a member of two Administrative Committees. These assignments are made and distributed to Board members by the President at the start of each term of office.

  26. Recruitment Strategies Orientation • To better inform chapter members about the tasks associated with any of the board, officer or committee positions, hold an orientation meeting once or more per year, prior to a membership meeting. The meeting should be used to explain each of the chapter officer and board positions, openings that need to be filled and committee actions. All chapter members and nonmembers should be encouraged to attend the meeting.

  27. Recruitment Strategies Orientation • Perhaps this meeting should be held prior to elections, enabling potential candidates to familiarize themselves with chapter roles and responsibilities.

  28. Recruitment Strategies Even the Workload • It is imperative that chapter officers do what they can to distribute the workload. Bogging down one person or committee with too much work will lead to burnout and most likely many of the tasks not being completed. Even if the person or committee can handle multiple tasks, it is better in principle to engage more people in chapter activities, thereby priming these people for board member or officer roles.

  29. Recruitment Strategies Officer/Board Member Recognition • At the end of the year or a major task, be sure to recognize officers, board members and committee members for their accomplishments. This can be done at a chapter membership meeting and/or in chapter communications, such as your newsletter. • Many chapters make special plaques or certificates to recognize outgoing presidents and officers. • That is on the Chapter Awards too!

  30. Recruitment Strategies Be positive, supportive and encouraging in all instances.

  31. Recruitment Recommendations • At each membership meeting, provide a list of board activities and goals. • Search out volunteers to handle certain tasks. • Recruitment doesn’t stop at meetings. • Continually talk with colleagues and ask them to do the same.

  32. Recruitment Recommendations • Offer board/officer orientation. • Some people don’t want the positions because they are intimidated by the work and not understanding the responsibilities. • Show the importance of the person being on the board, as it pertains to the future. • Discuss past chapter issues and how the leadership at the time kept it successfully running.

  33. Recruitment Recommendations • People like ownership of a responsibility. • Match up tasks with people’s interests. • If dues are an issue, explain the importance of dues to ICRI and the chapter. • Dues enable both organizations to provide member benefits.

  34. Recruitment Recommendations • Ask top-level members to talk with top-level people from the local industry. • Encourage their support; have them sign up employees. • Explain responsibilities and keep them at a minimum • If the person understands his/her job, he/she is more likely to accept it.

  35. Recruitment Recommendations • Have clear descriptions of board and committee duties. • Ask current and past board members to detail the amount of time they spent on specific tasks. • Having this information is helpful for board members, as they will have an idea as to how much time to set aside for chapter duties.

  36. Recruitment Recommendations • Distribute work evenly. • Don’t let someone burn themselves out on a task. • Even distribution of work also makes it easier when transitioning tasks to next set of officers and directors. • It is tempting to let someone with time now to do more, but what happens when things change? Be careful.

  37. Thank You!

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