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MnDOT Project Management History and Future MnDOT – ACEC/MN Annual Conference March 5, 2013 Earle Brown Heritage Cent

MnDOT Project Management History and Future MnDOT – ACEC/MN Annual Conference March 5, 2013 Earle Brown Heritage Center. Projects are MnDOT’s Business. Measure of On Time Delivery. Measure of On Budget Delivery. Project Management Can Help. Defined project leader with authority

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MnDOT Project Management History and Future MnDOT – ACEC/MN Annual Conference March 5, 2013 Earle Brown Heritage Cent

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  1. MnDOT Project ManagementHistory and FutureMnDOT – ACEC/MN Annual Conference March 5, 2013Earle Brown Heritage Center

  2. Projects are MnDOT’s Business

  3. Measure of On Time Delivery

  4. Measure of On Budget Delivery

  5. Project Management Can Help • Defined project leader with authority • Clear objectives • A plan • Scope • Schedule • Budget • Monitoring results against the plan • Controlled changes

  6. Project Management is Not New • 1905 State Highway Commission • 1993 Project Management Task Force • 1994 Project Management Academy • 2007 Scoping Process • 2008 Cost Estimating/Cost Management • 2009 Peer Review • 2012 Project Management Office

  7. Taking it to the Next Level • People: • Higher Expectations • More Authority • Career Path for PMs • Processes: • Standardized, Scalable, Flexible • Tools: • Schedule, Budget, Resource Budget Management • Project Team Collaboration

  8. Project Managers and Teams • Authority – • Specify authority to keep decisions on project • Issue resolution process • Accountability – • Set Expectations: Scope, Schedule, Budget • Measure Results: Reports • Follow Up: Recovery Plans • Career Path –

  9. Shared Service Centers • Project Management Support • Servicing • Monitoring • Consulting • Coaching • Regional • North (Districts 1-4) • Metro (Metro) • South (Districts 6-8)

  10. Project Management Processes Monitor & Control Project

  11. Project Management Processes

  12. Project Charter • Authorize use of resources on project • Define objectives • Identify complexity and risk • Name project manager • Define authority

  13. Conflict Scoping Process • Project Analysis • Stakeholder Identification • Conflict Identification • Conflict Mapping • Conflict Ranking • Conflict Strategy • Conflict Management • Conflict Review • Conflict Resolution

  14. Scoping • Get Stakeholder Input • Decide What’s In / What’s Out • Document Decisions • Manage Changes

  15. Scheduling • Checklist → CPM Schedule • Custom Development • Resource Loaded • Functional Group Buy In or Someone Else • Consultant Access • Project Management Shared Service Center • Baseline → Status Reports → Recovery Plan

  16. Budgeting • Total Project Cost Estimate • Base Cost & Contingency • Cost Management • Release contingency • Corrective actions • Earned Value Management

  17. Risk • Make Decisions and Move On • Identify Risks • Assess Probability and Impact • Determine Responses • Schedule and Budget Contingencies • Risk Management

  18. Project Management Plans • Scope, Schedule, Budget • Quality • Communications • Team Management • Issues and Risks • Monitoring & Changes • Closeout

  19. Change Management • Thresholds • Affects project or program • Analysis & Decision • Environmental, commitments, rework, schedule, cost, etc. • Communication

  20. Primavera P6 • January 1st 2013 – All construction projects in P6 • March 2013 – Develop protocols • April 1st – All new projects in P6 • April-May 2013 – Transfer active precon projects • May-June 2013 – Resource load precon projects • January 1st 2014 – Resource load construction prj • July 1st 2014 – All projects in P6, resource loaded

  21. Consultant Role in Effort • Understand MnDOT Processes • http://www.dot.state.mn.us/pm/index.html • Follow Good Practice • Coaching & Mentoring • Be Ready to Work for PMs Who Are Less Technical

  22. Summary • MnDOT is expecting more from Project Managers • PMs will have more authority • Scope, Schedule, Budget will be bigger issues • This will benefit both MnDOT and Consultants • Need to be partners in the effort

  23. Questions? Chris Roy Director, Office of Project Management & Technical Support Chris.Roy@state.mn.us Peter Harff Project Management Office Peter.Harff@state.mn.us

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