Hosting a Tournament

1. Hosting a Tournament 4n6 Style

2. Be Very Quiet • Take out 4 pieces of Paper • Fold in half • Fold in half again • First Page - Famous People • Second Page - Locations • Third Page - Objects • Fourth Page - Quotations • Tear the squares out and hand them in.

3. Mentality for Running a Tournament • No Panicking • Don’t run…no running…you will walk. • No Problems…we have ISSUES. • Teamwork • Do your own job…do it well…let others do their jobs. • Pride • Every job is important!!! None are unimportant!!!

4. Room Chairs • During Seminar…map the rooms – demonstration • Saturday…be at West by 7:30. • Have Pencil and Paper • Check in with Event Chair. • Go to all rooms and check… • Unlocked • Computers • Pull desk into hallway (record what room you take it from) • Wait for Event Chairs to come to you.

5. Room Chairs…continued. • Make sure each room has a judge • Check off competitor codes as they compete • After all competitors have competed in a room…double-check ballots before judge leaves. • Wait until Event Chair collects the ballots • Get ready for the next round…and repeat…and repeat.

6. Room Chair Cont…again. • After Round 3 is done…complete…all ballots turned in. • Use the room map to put the room back the way we found it. • Check out with your event chair.

7. Time Keepers • Saturday…be at West by 7:30 • Check in with your event chair. • During Seminar…map the rooms – demonstration • Have time cards, digital time piece (not a cell phone) and something to write with and on. • Check in with Event Chair. • Go to all rooms and check… • Unlocked • Computers • Wait for Event Chairs to come to you.

8. Timekeeper…cont. • Make sure your room has a judge • Check off competitor codes as they compete • After all competitors have competed in your room…double-check ballots before judge leaves. • Wait until Event Chair collects the ballots • Get ready for the next round…and repeat…and repeat. • After Round 3 is done…complete…all ballots turned in. • put the room back the way you found it. • Check out with your event chair.

9. Event Chairs • During Seminar • Coordinating mapping of rooms. • Write template for Awards Speech. • Help Tab Room Schedule the Events. • Friday After School • Highlight schedules to hang on room doors • Hang Schedules on wall next to rooms. • Hang “Do Not Enter” and place “Do Not Sit Here” signs.

10. Event Chairs cont. • Saturday…be at West by 7:00. • Check in with Christine. • Have pen and paper with you. • Check to make sure all Rooms are unlocked. • Check in your room chairs…give last minute reminders to room chairs • Marking competitors as they compete • Keeping the halls somewhat quiet • Double check all ballots

11. Event Chairs cont…again. • Make sure all rooms have judges…no rounds start with 2 judges!!! • Be near King to get changes…record changes on ALL SCHEDULES • Be near your rooms throughout the rounds to be able to resolve any issues that may arise. • Collect ballots at the end of the round and take them to Tab Room (123). NO HOARDING BALLOTS. • Know and mark which sets of ballots are Panels (return entire panels at once). • Repeat…then repeat again.

12. Event Chair Cont…once again • After Round 3…check out your room chairs…checking their rooms. • Go to tab room and wait patiently for your event to be tabbed. • Write on the big poster the breaks for your event. • Once all events are tabulated…post them on the Bridge…all at once…you’ll be popular… • Time Keep for Finals…and run the Finals round.

13. Event Chairs…the end. • Put Finals room back the way we found it. • After Finals…collect ballots from judges…double check them…and take them to Tab Room. • Wait very patiently and quietly for the round to be tabbed. • Write your announcements on the Template. • Go to Awards as a group and sit quietly on stage. • Check out your rooms with Ms. Patch.

14. Tab Room • Saturday…be at West by 7:30. • Check in with Mr. King (Room 23) • Double Check EVERYTHING!!! • Mistakes that are not caught are expensive…literally. • Do everything Volen and King say!!!

15. Judge Table • During Week…call judges…schedule on Thursday. • Do what Ami tells you!!! • Saturday…be at West by 7:00. • Check in with Christine. • Stay calm during the storm. • Stay at the table…the entire time. This isn’t merely social hour. • Keep front of table clear of students. • You are done once ALL Finals rounds have started and judge table is totally clean.

16. Hospitality/Concessions • Saturday…be at West by 7:00am. • Check in with Ms. Wagenheim (Concessions) and Ms. Strausbaugh (Hospitality). • Keep food stocked/sell food. • Concessions…keep good track of money. • Hospitality…NO STUDENTS EAT OUT OF HOSPITALITY!!! • You will be done after Finals is done. • Library/Bridge must be TOTALLY CLEAN when you leave. • Stay at your assigned station.

17. Extemp Draw • Saturday…be at West by 7:15am. • Check in with Christine • Report to and set up in Aux Gym. • Have all questions with you in their envelopes. • Each room gets their own envelope. • Keep the draw room quiet. • Efficiently announce draw times and speak times to keep it running smoothly.

18. Walkie Talkie Use • Tournament Director…Tournament Host…Judge Table…Tab Room…Peggy Patch…Hospitality…Poetry Chair…Prose Chair. • Most Important Rule • Its coming • Wait for it • Its almost here DON’T … BE … A “PHIL”!!!

19. Signs • Directional signs • 202-209 • 213-218 • 40-43 • 32-37 • 66-68 • 17-19 • 24-31 • 105-111 • 112-121 • 124-130 • 101 Computer • Congress Area Only • Do Not Enter Room Without Judge • Do Not Sit Here • Directions To Hospitality • Directions to Tab • Directions to Extemp Prep