Research Faculty Information Session for the Administrator Wednesday, August 4 th 1:00 to 2:30

1. Research Faculty Information Session for the Administrator Wednesday, August 4th 1:00 to 2:30 Room 2130 LSA Bldg. Presenter: Peggy Westrick Research Process Senior Manager

2. Research Faculty Info Session for the Administrator Today’s presentation will cover: History Research Faculty Enhancements Things new for the College Appointing Research Faculty Promoting Research Faculty Submitting Proposals

3. Research Faculty Info Session for the Administrator Administrative history: Associate Deans had an Info Session for Research Faculty. Developed process documents for hiring and promoting Research Faculty. http://lsa.umich.edu/research/policies/prs no longer draft. Met with each department/unit to review Research Faculty in their unit to determine next-steps.

4. Research Faculty Info Session for the Administrator Enhancements for Research Faculty • All assistant research scientist should be assigned a mentor. • Department will manage this. • Research Faculty will have a clear understanding of unit commitment at time of appointment. • Through their offer letter and MOU. RF MOU is not used the same way as for TT faculty. • Assistant research scientists will be reviewed for promotion after a set amount of time. • This keeps them from staying in the aRS position for a long period of time. • Research Faculty are eligible to apply for LSA funding opportunities through eGIF based on the level of support put forward by the department as stated in the College RESIN policy. The distribution of Research Incentive Program funds under RESIN are at the discretion of the department just as it is for tenure track faculty. • Very important to note that the College expects the same match from the department as we do for TT faculty.

5. Research Faculty Info Session for the Administrator Outline of major changes for LSA • Research Investigator (College has different policy from OVPR—discuss later in slides) • Assistant Research Scientist six years for promotion consideration • College has adopted Research Professor • Research Faculty with 0% appointments with no other appointment at the University will be moved to 5% funded appointment by unit. • Research Faculty no longer 100% on grants • Units will make a commitment to a portion of salary. • A portion of grandfathered positions salary will be supported by the College for a three year period. • Department will use own project grant and request a fund transfer at year end. • Dry Research Faculty appointments are now only for tenure track faculty or a funded research faculty member wishing an affiliation in your unit (see process document for more information). ----------------------------------------------------------------------------------- • The Visiting Research Investigator title is only used in the College for graduate students who come from other institutions and do not have their PhD completed.  They will be moved to the Research Fellow title once proof that their degree has been conferred is submitted to the LSA Faculty HR Office along with the worksheet changing their title from Visiting Research Investigator to Research Fellow.

6. Research Faculty Info Session for the Administrator Outline of major changes for LSA--Research Investigator • Not part of the LSA promotional track. • Can you hire into title? • Rare cases and must meet the assistant Research Scientist criteria. • Must go through same review in department and College as aRS. • Can’t stay in title more than two years. • What happens when candidate gets PhD? • Once PhD is conferred and documentation is provided to the College candidate’s title is automatically moved to assistant Research Scientist through the submittal process. The Visiting Research Investigator title is only used in the College for graduate students who come from other institutions and do not have their PhD completed/conferred. 

7. Research Faculty Info Session for the Administrator Outline of major changes for LSA--Assistant Research Scientist six years for promotion consideration—setting the clock • Units develop own process that parallels the Tenure Track promotion • Solicit external letters • Divisional Evaluation Committee and College Executive Committee review for approval • Mandy Harrison in Divisional Affairs handles the packets just like she does for the tenure track faculty. • Dossier forwarded to OVPR

8. Research Faculty Info Session for the Administrator Outline of major changes for LSA--Assistant Research Scientist six years for promotion consideration—setting the clock (continued) • What if I need to extend the clock? • What happens if promotion is not successful? • Additional College policy— • LSA did not adopt the OVPR option #2 which allows a unit to continue an appointment beyond the six years in the assistant research scientist title.

9. Research Faculty Info Session for the Administrator Outline of major changes for LSA--Assistant Research Scientist six years for promotion consideration—setting the clock All existing aRS have had their clocks set during individual meetings with departments. If you need to have a copy of that information sheet please let me know. We used this criteria for moving existing aRS in LSA. • Current title holders who have held their titles for less than three years (appointed in 2006 or after) will have up to six years for central review. A mid-level review will take place in three years. • Current title holders who have held their titles for more than three years (appointed before 2006) will have up to four years for central review. The mid-level review will take place next year.

10. Research Faculty Info Session for the Administrator Outline of major changes for LSA--College has adopted Research Professor track • College adopted Research Associate Professor and Research Professor • College did not adopt Research Assistant Professor • What is different about this track? • Process for movement

11. Research Faculty Info Session for the Administrator Things Administrators need to know for appointing a Research Faculty member. • Research Investigator is used as holding spot for aRS • aRS dossiers reviewed by Divisional AD—no external letters required. • All appointments higher than aRS go to College DEC and EC—process document has checklists and written documentation on how to do this. • Term Appointments (upcoming slide) • Visiting Research Faculty Member (upcoming slide) • Adjunct Research Faculty Member (upcoming slide) • OVPR puts heavy importance put on publication record. Important in the mentoring stage of career. • Make sure that their CV supports them at the suggested level of appointment by reviewing the criteria for each title.

12. Research Faculty Info Session for the Administrator Things Administrators need to know for appointing a Research Faculty member--Term Limited Research Faculty Appointments Follows same process as if not term-limited with the exception of the three-year funding requirement.

13. Research Faculty Info Session for the Administrator Things Administrators need to know for appointing a Research Faculty member--Visiting Research Faculty Appointments Visiting research faculty appointments are for scholars visiting the University for a predetermined time (one year or less) to conduct research. Typically such an individual holds his/her primary appointment at another academic/research institution, and the appointing unit expects him/her to return to that position. Appointing units may offer visiting research faculty appointments at any research faculty rank, consistent with the person's professional qualifications as specified in the OVPR document. Visiting appointments are for one year or less in duration and requests for extension of appointment go to appropriate Divisional AD.

14. Research Faculty Info Session for the Administrator Things Administrators need to know for appointing a Research Faculty member--Adjunct Research Faculty Appointments Adjunct research faculty appointments are used when an individual's primary employment responsibilities lie outside the University. An adjunct faculty appointment indicates that the individual is working for a limited, part-time portion of his/her work effort on research. Appointing units may offer adjunct appointments at any research faculty rank, consistent with the person's professional qualifications as specified in the OVPR document. Adjunct appointments are for one year or less in duration and requests for extension of appointment go to appropriate Divisional AD.

15. Research Faculty Info Session for the Administrator Things Administrators need to know for the promotion of a Research Faculty member. There is a clock for aRS (as we already discussed). All promotion dossiers go to the College DEC and EC. The College website has a process document laying out the timeline. It follows very closely to the TT process. Mandy Harrison helps manage the process. Term limited appointments are not part of the promotion process. Like appointments OVPR weighs heavily the publication and grant record of individual.

16. Research Faculty Info Session for the Administrator Things Administrators need to know for the promotion of a Research Faculty member--Associate Research Scientist • No limit to time in rank • May evaluate any time after first three years in rank • Must review on a six-year cycle if requested by title holder

17. Research Faculty Info Session for the Administrator Things Administrators need to know for the promotion of a Research Faculty member--Research Scientist • No limit to time in rank • May evaluate any time after first three years in rank for movement to Research Professor track • Must review on a six-year cycle if requested by title holder

18. Research Faculty Info Session for the Administrator Things Administrators need to know when submitting proposals • Salary requested for RF can not exceed 95% of their 12 month appointment (or appropriate percentage is not full-time) or 11.4 months • Remember that the 5% effort that the department is paying is not for this research but for them to do administrative tasks or writing other grants—do not show as cost sharing. • Example budget justification: • Dr. (fill in name) is a Research Faculty member employed by the Universityof Michigan who carries (his/her) research at the University.  This position is a non-tenure-track, non-faculty position. At the University of Michigan, Research Faculty are expected to obtain their salary support from research grants over a twelve month period.  In addition to the funds we are requesting, the UM supports a small portion of the salary in order to allow the writing of proposals and conducting other administrative duties.