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Welcome to…RAIN

Welcome to…RAIN. Research Administration Information Network. Presented by: the folks in RDA with today’s emcee , Jennifer Crosby- Meurisse. Date: June 21, 2012. Agenda. Jennifer Crosby- Meurisse. Intros Updates & timely information from the units:. Special Guest CTO RGC SPA RATE

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Welcome to…RAIN

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  1. Welcome to…RAIN Research Administration Information Network Presented by: the folks in RDA with today’s emcee, Jennifer Crosby-Meurisse Date: June 21, 2012

  2. Agenda Jennifer Crosby-Meurisse • Intros • Updates & timely information from the units: • Special Guest • CTO • RGC • SPA • RATE • ORIO • Office of the VPR • Research HR • TTBD • CRBO • Export Controls • Q & A RAIN: 06.21.2012

  3. Special Guest • Strategic Communications RAIN: 06.21.2012

  4. Strategic Communications Amber Hollingsworth, Todd Bunce, Christina Elmore : The new OHSU intranet https://o2.ohsu.edu O2 live on 7/5 RAIN: 06.21.2012

  5. CTO • Clinical Trials Office RAIN: 06.21.2012

  6. ISIS: Investigator Support & Integration Services Darlene Kitterman eCRIS Adoption Schedule Update Complete implementation schedule available: www.ohsu.edu/crms RAIN: 06.21.2012

  7. RGC • Research Grants & Contracts RAIN: 06.21.2012

  8. RGC: Research Grants & Contracts Tim Rinner RGC Staffing Announcement Grants & Contracts Administrator position filled by Lisa Belair! RAIN: 06.21.2012

  9. RGC: Research Grants & Contracts Tim Rinner Deadline Reminder July 5 - Upcoming renewal, revision & resubmission deadline. • July 4, Independence Day Holiday falls on the Wednesday preceding the deadline. • Due to the holiday, 3 business day deadline for final submissions to RGC rolls one day ahead to Thursday, June 28. • Complete submissions no later than Tuesday, July 3. RAIN: 06.21.2012

  10. RGC: Research Grants & Contracts Tim Rinner Deadline Reminder (Continued) • Deadline: Tuesday, July 3.  This allows corrections to be made if there are errors and also accommodate for grants.gov issues that we have seen in the last few deadlines. RAIN: 06.21.2012

  11. RGC: Research Grants & Contracts Deb Golden-Eppelein NIH Update Division of Receipt & Referral (DRR) will use eRA Commons to Communicate with Applicants & Applicant Organizations (NOT-OD-12-108)National Institutes of Health Beginning May 25, 2012: DRR will be accessible to applicants & applicant organizations in new ‘Correspondence’ section of eRA Commons detailed status screen for the application. Applicants will be notified by email to check their Commons accounts. RAIN: 06.21.2012

  12. RGC: Research Grants & Contracts Deb Golden-Eppelein NIH Update (Continued) A major function of DRR is to determine whether applications are properly prepared and are compliant with NIH’s submission policies.  DRR will notify an applicant when: 1) additional information is required before her/his application can be assigned to a scientific review group (SRG) and NIH Institute or Center (IC) for funding consideration; 2) an applicant’s request for an IC assignment cannot be honored; or 3) it has been determined that the application does not comply with NIH policy. RAIN: 06.21.2012

  13. RGC: Research Grants & Contracts Deb Golden-Eppelein NIH Update (Continued) • These new procedures are consistent with NIH's transition from a paper-based to an electronic system, and will also improve the consistency and timeliness of communications between NIH, investigators and institutions during the grant application process. • In order to avoid delays in the e-notification process, it is vital that all Grantee Organizations, Principal Investigators and Individual Fellows are registered in the eRA Commons and all email addresses are checked periodically for accuracy. RAIN: 06.21.2012

  14. RGC: Research Grants & Contracts Deb Golden-Eppelein ePPQ Roll Out July 19 - Town Hall Demonstration and overview of ePPQ RAIN: 06.21.2012

  15. SPA • Sponsored Projects Administration RAIN: 06.21.2012

  16. SPA: OHSU Sponsored Projects Administration Nancy Duncan OGA Crosswalk • Found on SPA’s webpage • Updated to include Mission Code & Award Type Changes to OGA Responsibilities • Updates to All Project Inquiry OHSU & All Project Inquiry OHSU Payroll • Added Award and Project Functionality • Zoom To Alias, IACUC and IRB Numbers RAIN: 06.21.2012

  17. SPA: OHSU Sponsored Projects Administration Nancy Duncan Notice of Account Set-Up • Now includes Award Issue Date from Agency • Will assist in determining correct salary cap Thank you Department Administrators! • Each of these changes were incorporated due to your feedback! RAIN: 06.21.2012

  18. RATE • Research Administration Training & Education RAIN: 06.21.2012

  19. RATE: Research Administration Training & Education Margaret Gardner Enrollment now open! July 24 – Effort Reporting July 26 – RDA 101: Intro to Research Administration July 26 – Salary Cap More information at RATE online: http://www.ohsu.edu/xd/research/administration/rate_courses.cfm RAIN: 06.21.2012

  20. RATE: Research Administration Training & Education Margaret Gardner In the works: RATE Bridge A place for discussions, resources, course listings, and more! https://bridge.ohsu.edu/research/rate/SitePages/Home.aspx RAIN: 06.21.2012

  21. ORIO • OHSU Research Integrity Office RAIN: 06.21.2012

  22. ORIO: OHSU Research Integrity Office Ames Elliot • Conflict of Interest in Research The compliance date for the NIH’s revised regulations is August 24, 2012. • Resources available on our website • http://www.ohsu.edu/xd/about/services/integrity/coi/ • FAQ’s • Integrity Week Town Hall Meeting slides • July’s RAIN meeting will have updates on new electronic system (eCOI) RAIN: 06.21.2012

  23. ORIO: OHSU Research Integrity Office Ames Elliot New consent form templates – June 28 • Reduced # of templates: - Previously 5, now just 2: Clinical and nonclinical • Instructions easier to follow • Updated required language (e.g. - FDA-required “clinicaltrials.gov” notice) • HIPAA form attached, no longer combined • New: Summary Sheet RAIN: 06.21.2012

  24. ORIO: OHSU Research Integrity Office Ames Elliot June 28 – Consent Form Writing 11:30 am to 12:30 pmMacDonald Auditorium Wendy Doggett A well-written consent form significantly increases the efficiency of IRB review.  This brown bag session is designed to provide an overview of consent form writing. Handouts will be available to assist participants in the continuing pursuit of the well-written form. Topics: • Templates and boilerplate language  • Writing style • Organization of procedures and risks • Common corrections RAIN: 06.21.2012

  25. ORIO: OHSU Research Integrity Office Dana Director IRB Personnel Changes Departures: Susan Bankowski, MS, JD New Organizational Structure: Arrivals: New IRB Analyst: KaijaMaggard, MS RAIN: 06.21.2012

  26. Wrap Up Everyone Q & A Next Meeting: July 19, 2012 9:30 – 11:30 AM Send agenda item requests to: rain@ohsu.edu Or use the feedback form at: http://www.ohsu.edu/xd/research/administration/rain.cfm RAIN: 06.21.2012

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