Post Award Grantee Technical Assistance Call: FY 2012 Supplemental Funding for Quality Improvement in Health Centers

1. Post Award Grantee Technical Assistance Call:FY 2012 Supplemental Funding for Quality Improvement in Health Centers U.S. Department of Health and Human Services Health Resources and Services Administration Bureau of Primary Health Care

2. Agenda • Award Overview • Notice of Award Terms • Grantee Responsibilities and Follow Up for Application Compliance • Reporting Requirements • Questions and Answers

3. Awards • 810 applications approved • Award amount: $55,000 • Notices of Award (NoAs) were released at the end of September

4. NoA Terms • 4 terms on all NoAs related to requirements and expectations • A small subset of grantees also received a budget-related condition

5. Term 1 • Grantees are expected to achieve PCMH recognition by September 30, 2013 • Non-compliance could lead to conditions and/or funding restrictions

6. Responsibilities Related to Term 1 • Ensure timely completion of approved deliverables and timelines • June 1, 2013 – You must submit your final PCMH survey or have scheduled your final site visit to meet this deadline • June 3, 2013 – Interim report due • September 30, 2013 – Project completed and PCMH recognition obtained • November 1, 2013 – Final report due

7. Responsibilities Related to Term 1 • Ensure that you have submitted all necessary documentation to meet BPHC/HRSA’s 6/1/13 and 9/30/13 deadlines, regardless of the timelines of national or state level PCMH recognition bodies including: • National Committee for Quality Assurance (NCQA) • The Joint Commission (TJC) • Accrediting Association for Ambulatory Health Care (AAAHC) • Oregon State PCMH • Minnesota State PCMH

8. Term 1 – Follow Up Actions Related to the Notice of Intent • Confirm that your health center completed the correct NOI for the type of recognition you will be pursuing and specify an appropriate timeline for recognition attainment • Specific NOIs can be located at the following links: • HRSA Accreditation Initiative: http://bphc.hrsa.gov/policiesregulations/policies/pdfs/pal20092noi_updated.pdf • HRSA NCQA PCMHHI Initiative: http://bphc.hrsa.gov/policiesregulations/policies/pdfs/pal201101noi.pdf

9. Term 1 – Follow Up Actions Related to the Notice of Intent • If your NOI was not correct (e.g., wrong format), a revised NOI must be submitted to the appropriate mailbox • HRSA Accreditation Initiative: accreditinit@hrsa.gov • HRSA NCQA PCMHHI Initiative: pcmhhinitiative@hrsa.gov • Once the NOI is moved forward to the recognizing body, your health center will be contacted by either the HRSA Accreditation Initiative or the NCQA PCMHH Initiative mailbox

10. Term 2 • Period of performance will extend into your FY 2013 budget period • You must request to carry over funds via a Prior Approval Request (after the FFR is submitted) • Awards must be spent by the end of your FY 2013 budget period • Expectation is that projects will be completed by September 30, 2013

11. Term 3 • Grantees must consult with their Project Officers regarding the permissibility of proposed costs • Costs should be consistent with the intent of the supplemental funding

12. ResponsibilitiesRelated to Term 3 • Your Project Officer will contact you to follow up on necessary issues related to: • Cervical Cancer Screening Goal; • Project Narrative and Work Plan, including Timeline; and • Budget (SF-424A and/or Budget Justification) • Budget should reflect the proposed activities and should include a description of each cost item

13. Term 3 – Follow Up Actions Related to the Budget • If there are no concerns with your proposed costs, your health center does not have to submit a revised budget • If your health center received a budget condition, or if your Project Officer identifies concerns with the appropriateness of costs in the budget, your health center must submit a revised SF-424A and/or budget justification reflecting the amount of the award ($55,000)

14. Term 3 – Follow Up Actions Related to the Work Plan/Narrative • Narratives should include: • Activities related to cervical cancer screening and PCMH • Explanation of how the screening goal was determined • Ensure that your proposed goal is attainable within the 12-month project period • Work plan highlighting key deliverables, responsible personnel, and associated timelines • Specify key dates for efforts related to improving cervical cancer screening and attaining PCMH recognition • A sustainability plan for positions funded through the project

15. Term 4 • As necessary, by November 16, Project Officers will create a submission for you based upon identified issues • If a submission is created: • You must provide updated documents, as applicable: • Revised project narrative/work plan • Revised cervical cancer screening goal • Revised budget (SF-424A and/or budget justification) • You must respond within 30 days • If the Project Officer determines that your application has no issues, a submission will not be created for you

16. Action Steps for Revisions • Your Project Officer will review all revised documents • If additional changes need to be made you will receive a change request from your Project Officer, including: • Specification of changes required and • A new due date

17. Reporting Requirements • Interim report – Due June 3, 2013 • Highlight accomplishments towards screening goal • Proof of submission of the final and/or add-on survey to NCQA or Oregon State for at least 1 site • Proof of scheduling of the final survey for The Joint Commission, AAAHC, or Minnesota State • Final report – Due November 1, 2013 • Documentation of outcomes related to screening goal • Proof of PCMH recognition as of September 30, 2013

18. Contacts

19. Thank You!Questions and Answers