Project ETIV – EMAS TECHNICAL IMPLEMENTATION AND VERIFICATION Prepared by :

1. Project ETIV – EMAS TECHNICAL IMPLEMENTATION AND VERIFICATIONPrepared by: Case study “Implementation of EMAS in R&D organizations”

2. This project has been funded with support from the European Commission. This publicationreflects the views only of the author, and the Commission cannot be held responsible for any use which may be made of the information contained therein. Case study “Implementation of EMAS in R&D organizations”

3. ETIV Project Development of didactical training material to promote, stimulate and support the implementation of EMAS II Regulation Case Study Supply information on EMAS implementation in a R&D Organization, representing a “Case Study” on EMAS implementation SUMMARY OF THE CASE STUDY Implementation of EMAS in R&D organizations Objectives

4. Implementation of EMAS in the Environment, Energy and Safety Division (DAES) of ISQ SUMMARY OF THE CASE STUDY Implementation of EMAS in R&D organizations Object of the case study Summary of the case study This case study is divided in three main parts: • Introduction • EMAS implementation • Conclusions

5. INTRODUCTION Implementation of EMAS in R&D organizations Key EMS concepts

6. The key elements of the EMS are: Environmental policy Identification of all environmental aspects Definition of actions to minimize the significant environmental aspects Development of procedures and work instructions INTRODUCTION Implementation of EMAS in R&D organizations Key EMS concepts

7. Technical-scientific organization that provides: Quality assurance services Technical inspections Non-destructive testing Consultancy, testing and traning INTRODUCTION Implementation of EMAS in R&D organizations General description of ISQ

8. DAES is integrated in the ISQ, and develops activities of technical support to the industry, through research and development activities, studies and projects 61 collaborators INTRODUCTION Implementation of EMAS in R&D organizations General description of DAES

9. DAES has three centers and two laboratories: Environmental Technologies Centre (that includes LABQUI - Laboratory of Environment and Chemistry); Acoustic and Noise Control Centre (that includes LABRD - Laboratory of Acoustic & Noise Testing); Safety Centre INTRODUCTION Implementation of EMAS in R&D organizations General description of DAES

10. Research and development; Characterization of: Gaseous and liquid effluents, wastes, wastewater treatment sludge, water, fuels, metal and alloys, indoor air quality, acoustic environment; Energy audits and energy rationalization studies; Pollutant dispersion studies; Environmental audits and diagnostics; Implementation of environmental management systems; Industrial hygiene evaluations; Industrial safety and Risk assessments. INTRODUCTION Implementation of EMAS in R&D organizations Main activities developed by DAES

11. INTRODUCTION Implementation of EMAS in R&D organizations External Driving Forces • Increasing of the environmental performance • Improving the outside image of ISQ • Demonstration of the organization’s compromise to go beyond minimum legal compliance and towards continual improvement of environmental performance • Spreading out of the developed actions trough the publication of the environmental statement • Assumption within the local community and clients of the responsibility for the management of environmental impacts

12. Implementation of an environmental management system according to NP ISO 14001:1996 already started Participation of DAES in a European LIFE project called “Green R&D Services”, whose objective was the development of a methodology for the implementation of environmental management system according to with EMAS, in the Research and Development sector INTRODUCTION Implementation of EMAS in R&D organizations Internal Driving Forces

13. Offices Laboratories and plants:Storage and manipulation of materials and samples, Chemical processes, Physical processes, Biological processes, Radioactive processes, Cleaning and equipment maintenance of the laboratory and plant Common operations and auxiliary installations: Heating, ventilation and air conditioning, Refrigeration of equipments, General cleaning of installations and general maintenance, Transport (Vehicles), Rain waters, Solutions at the end of pipe EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Characterisation of the activities developed

14. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations

15. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Identification of Inputs/Outputs for each process (e.g. offices)

16. High variety of substances used, in low quantities High variety of pollutants produced, in low quantities High variability in operations High probability of creating new substances Difficulty in the maintenance of a update register of all substances used Reduced existence of applicable environmental protection law EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Specific characteristics of R&D Organizations

17. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Structure of the EMS implemented The EMS documents canbe grouped in four distinct levels

18. Main objectives: Evaluation of the environmental impacts resulting from an organisation’s activities Identification and verification of the compliance with the existent regulations EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Environmental diagnostic

19. The environmental policy is a declaration made by the organisation in which there are: Principles related with is global environmental performance Targets and objectives proposed EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Environmental Policy The environmental policy include: • A compromise with continuous improvement • Environmental prevention

20. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations DAES Environmental Policy

21. Principles To develop activities in a perspective of sustainable development, where environmental protection has a fundamental role; To aware workers and to establish good environmental practices adequate to the developed activities, in order to assure that their performance is in harmony with environmental issues. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations DAES Environmental Policy

22. Commitments To implement pollution prevention measures and management oriented towards continuous improvement; To comply with relevant legislation and other environmental requirements; To establish and periodically review the environmental policy, objectives and targets; To supply workers the necessary training and information regarding their environmental responsibilities; EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations DAES Environmental Policy

23. Commitments To implement and maintain an EMS according to ISO 14001 to accomplish the environmental policy; To assure that environmental policy is available to authorities, clients and society in general. The environmental policy of the DAES (Divisão de Ambiente, Energia e Segurança) is divulged to all collaborators and to all that may be interested. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations DAES Environmental Policy

24. The environmental aspects can be identified and classify through the following methodology: Identification of the environment aspects Significances filters Classification of environment aspects EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Environmental Aspects

25. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Classification of Environmental Aspects Environmental aspects are significant if S>6, with: S = G (gravity) * P (probability)

26. The “Legislation and Normative Documentation” procedure defined by DAES establishes the rules for the Identification and Control of: Environmental Legislation Normative Documentation EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Legal and other requirements

27. The objectives and targets are defined taking in consideration the classification of the environmental aspects (e.g. Reduce the amount of plastic bottles): EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Objective and targets

28. Description of environmental objectives and targets Actions necessary to accomplish it (e.g. Reduce the amount of plastic bottles) EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Environmental Management Program contains:

29. Internal Between the different levels and function of DAES (printed internal communication, Internet, Information brochures) Between the different levels and function of DAES and ISQ (printed internal communication, Internet) External EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Communication

30. The documents of the EMS of DAES have to be controled in order assure: Availability and access to the updated versions by collaborators that may need them for the exercise of their functions That all the changes are communicated in order to guarantee is implementation in useful time That the documents are elaborated/registered verified and/or approved only by the authorized personal EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Documentation Control

31. DAES developed procedures for the operation of activities that are associated to significant environmental aspects: Selective Collection and Register of Paper, Cardboard and Plastic Production Selective Collection and Register of Batteries, Ink Cartridges and Toners Product Characterization of Liquid Effluents Selective Collection and Register of Waste Production in LABQUI Characterisation of Atmospheric Emissions EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Operational Control

32. Register of Fuel Consumptions Register of Water Consumption Characterization of Noise Selective Collection and Register of Lamp Production EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Operational Control (cont.)

33. Non Conformace and Corrective and Preventive Actions are originated in: Internal and external audits Non-conformance with the operational procedures and instruction of work EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Non Conformace and Corrective and Preventive Actions

34. The EMS auditing procedure considers two different types of audits: Internal audits – with the purpose of finding if the EMS: Is in conformance with the orientations established in the Environmental Management System and if it is well implemented and maintained. External audits - made in order to assure and maintain the certification and the Certified Organisation is responsible for its execution EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations EMS Auditing

35. The EMS of DAES will be reviewed at least once a year in order to: Guarantee the permanent satisfaction of the normative requirements applicable Accomplish of the Environment Policy and Objectives EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Management Review

36. The environmental benchmarking is a usefull tool for: The evaluation of the environmental performance of the organisation; The conduction of the environmental diagnostic; The identification of environmental objectives; The definition of actions and programs; The identification of best management practices; The evaluation of environmental cost/benefit. EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Benchmarking

37. Examples of environmental indicators that can be used for R&D organisations(e.g. Energy consumption): EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Benchmarking

38. The environmental statement developed by DAES consists in the following issues: Description of DAES activities Identification and evaluation of all the significant environmental issues of relevance to the activities concerned Environmental targets and objectives EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Environmental Statement

39. Summary of figures on emissions, waste generation, consumption of raw material, energy and water, noise and other significant environmental aspects Presentation of DAES environmental policy, program and management system EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations Environmental Statement

40. In Portugal exist the following EMAS accredited verifiers: APCER – Associação Portuguesa de Certificação Lloyd’s Register Quality Assurance BVQI Portugal SGS – ICS EMAS IMPLEMENTATION Implementation of EMAS in R&D organizations EMAS Verification in Portugal

41. The main aspects regarding environmental improvements reached by ISQ were: The identification of applicable environmental regulations; The evaluation of the amounts of materials, water and energy consumed; The characterization of gaseous effluents; The characterization of liquid effluents; The determination of the amounts of wastes produced; CONCLUSION Implementation of EMAS in R&D organizations Environmental improvements achived

42. CONCLUSION Implementation of EMAS in R&D organizations Environmental improvements achived • The selective collection of wastes produced (paper, plastic, batteries, toner cartridges, ink cartridges, laboratory wastes)

43. The reduction of the amounts of plastic produced – through the introduction drinking water machines CONCLUSION Implementation of EMAS in R&D organizations Environmental improvements achived

44. The reduction of the amounts of paper consumed through the acquisition of a double sided printing machine CONCLUSION Implementation of EMAS in R&D organizations Environmental improvements achived

45. The increase of use of recycled materials (e.g. since one year from now, ISQ only consumes recycled paper) The reduction of the amounts of energy consumed CONCLUSION Implementation of EMAS in R&D organizations Environmental improvements achived

46. The main conclusions reached by ISQ were: The top management commitment and support is essential for the success of EMS implementation The participation and motivation of all employees is essential for the success of EMAS implementation Adequate training as to be provided Cost involved and the times required are some of the difficult aspects of implementing an EMS CONCLUSION Implementation of EMAS in R&D organizations Conclusion

47. The implementation of EMAS II an R&D organisation, such ISQ, can improved is: Productivity Cost savings Higher degree of customers’ satisfaction Environmental friendly products and process CONCLUSION Implementation of EMAS in R&D organizations Conclusion

48. The benefits ofimplementation of EMAS II in R&D organisation are: Controlled in terms of their impact on the environment All environmental safety issues are controlled and addressed with specific procedures Laboratories have precise working procedures for handling and storage of chemical products CONCLUSION Implementation of EMAS in R&D organizations Conclusion