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Electronic Revalidation Monitoring System ERMS

ERMS automates tracking & monitoring of nurse/midwife revalidation. It links eKSF, SWISS & epayroll to establish a comprehensive database. Using direct email, it enhances compliance for PDR/PDP. This system saves service hours & streamlines reporting.

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Electronic Revalidation Monitoring System ERMS

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  1. Electronic Revalidation Monitoring System ERMS

  2. System Links • epayroll • SWISS • eKSF • SSTS

  3. Basic Process • Finance hierarchy narrative attached to finance code in epayroll • From epayroll identify and filter all registered nurses and midwives • From eKSF download match registered nurses and midwives by national ID from epayroll and attach PDR/PDP dates along with email • From SWISS attach registration number and expiry date to epayroll by paynumber or national ID • Set up unique mailbox for proforma returns • From the various systems and utilising available information from each of them, the start of a revalidation database is established

  4. Database Headings Employee pay number Forename & Surname National ID Group/Service/Ward details Nurse Sub Family PDP & PDR dates for compliance email address PIN Number Registration Expiry Date Current manager/reviewer held on eKSF Caje details

  5. ERMS

  6. Proforma for completion – example dummy data

  7. Benefits – some examples • Utilising existing systems and linking information helps build database of intelligence • Using direct email negates the need to involve service and setting up personnel intensive methodologies & maintenance process • Central control by HR information services over revalidation dates received • Utilises eKSF and increases compliance for PDR/PDP • Electronically pick up new start staff • Electronically track all nurse and midwife movement across the Board and update electronically • Use of filter on email allows flexibility to contact specific areas or employees This is not an exhaustive list and once revalidation dates received Phase 2 will then have robust and reliable reporting facilities.This will save considerable service personnel hours and one of the main developments will be to automate reporting / hotspots / trends / analysis tools.

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