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Proactive Project Controls for Effective Construction Management

Learn key roles, responsibilities, and best practices for cost control, schedule management, risk mitigation, and budgeting in construction projects. Enhance your project implementation skills and streamline processes.

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Proactive Project Controls for Effective Construction Management

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  1. Effective Implementation of Project Controls During Construction Brian Boudreau Metro Sr. Executive Officer, Program Control FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 |SEATTLE, WASHINGTON

  2. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Key Roles & Responsibilities by Project Phase

  3. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Project Control Responsibilities Reporting Develop and manage monthly/quarterly reports Board FTA State Local Prepare Project Management Plans (PMP) Manage Readiness Review process Support New Start/FFGA process

  4. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Project Control Responsibilities Cost Control Develop cost reporting Work Breakdown Structure Support project budget development Perform cost forecasting, trend analysis and reporting Risk Management Manage cost contingency and drawdown Review Invoices for cost consistency against contracts Interface with Grants for grantee billing

  5. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Project Control Responsibilities Schedule Control Manage Master and Control Level Schedules, develop Schedule Basis, and Assumptions document including critical path narrative Contractor Schedules Prepare Primavera P6 schedule template & instructions Manage baseline schedule and monthly update review & comments Perform schedule analysis & trending Time impact analysis Schedule contingency management

  6. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Strengthen Budgeting Process • Engage Estimating Early/ Validate Cost Estimates • Commence Risk Assessments Early • Present Capital Project Forecast Annually (APE) • Actively Control Scope Creep • Evaluate Contingencies Quarterly • Develop Two-Step Budget Process • Phase 1 – Design • Phase 2 - Construction

  7. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Risk Management Program • Promote risk management culture • Hire risk manager to oversee program • Provide procedural guidance and standards • Implement risk registers for all projects • Develop scalable program • Claims management support

  8. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Advancing Projects Beyond 30% Design Prior to Design-Build Procurement • Key benefits of the design-build delivery method are: • Project time/cost savings • Private sector innovation • Transfer of Owner’s risks • However, after undertaking and completing several mega design/build projects at Metro, we discovered… • Mega projects risks, especially political, not necessarily easily transferred • Address issues through advancing design development prior to bid • Metro challenge for how far to advance the designs before bid

  9. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON • Key areas to focus on: • Master Cooperative Agreements (MCAs) with Stakeholders. • Right-of-Way (ROW) acquisitions. • Advanced Utility Relocation (AUR) agreements. • Geotechnical Baseline Reports (GBRs). • Underground station design conflicts. • Fire & Life Safety requirements. • Appropriate timing & level of design development prior to releasing a design-build procurement has proven to greatly improve: • Definition of Scope; • Identification of Risks; • Accuracy of Budgets; and • Reduce the likelihood of Stakeholder “scope creep” after award.

  10. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Readiness Review Stage Gates • Readiness Checklist Categories: • Project Management Plans • Management & Oversight Resources • Third Party Stakeholder Requirements/Coordination • Scope Definition/WBS • Schedule • Cost Estimates • Risks • Lessons Learned • Delivery Method Selection

  11. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Project Delivery Method Selection August 27-28, 2019 “Traditional” Design-Bid-Build (DBB) 100% design development by Owner “Alternative” Design-Build (DB): Initiated between 30% and 90% design completion Design-Build-Operate-Maintain (DBOM); Incentivizes for Life Cycle Maintenance Costs Public-Private-Partnership (P3) options: Includes Financing Design-Build-Finance (DBF) Design-Build-Finance-Operation-Maintain (DBFOM). Construction Manager/General Contractor (CM/GC) or “CM at Risk” (hybrid of DBB + DB)

  12. FTA TRANSIT CONSTRUCTION WORKSHOP AUGUST 27 – 28, 2019 | SEATTLE, WASHINGTON Project Delivery Scoring Matrix August 27-28, 2019

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